Upload
gordon-watson
View
215
Download
0
Tags:
Embed Size (px)
Citation preview
1
Post-Secondary Security and Confidentiality
November 15, 20112:45 – 3:45
Dawn Ressel, KSDr. Domenico "Mimmo" Parisi, MS
Arron Frerichs, OR
2
Cross-Sector Data Sharing: PRE-SLDS
Sectors Kansas Mississippi OregonEarly Childhood In Progress with SLDS Grant No Connection No Connection
K 12Operational: Executive Order and
MOUOperational with:
Department of EducationMOU based data Share
between sectors
Community Colleges
Data Owner Operational with:All 15 Community and Junior CollegesState Board of Community and Junior Colleges
MOU based data Share between sectors
Public Universities
Data Owner Operational with:All 8 Public Universities
Data Owner
Private Colleges and universities
Place holder in SLDS Grant No Connection No Connection
Workforce and Labor
Postsecondary operational with limited connection. In progress ability to share K-12, Postsecondary, Labor.
Operational with:Department of Employment SecurityDepartment of Human ServicesDepartment of Rehabilitation ServicesDepartment of Corrections
University Limited Connection on Ad Hoc --- Community Colleges have MOU and Sharing Link
Other States Place holder in SLDS Grant (Missouri)
No Connection No Connection
3
Cross-Sector Data Sharing: CURRENT
Sectors Kansas Mississippi Oregon
Early Childhood
In Progress with SLDS Grant In Progress with: Department of HealthHead Start Association
Operational with:Department of Human ServicesDepartment of Education
In ProgressSLDS Governance Board
K 12 Operational: Executive Order and MOU
Operational with:Department of Education
In ProgressSLDS Governance Board
Community Colleges
Data Owner Operational with:All 15 Community and Junior CollegesState Board of Community and Junior Colleges
In ProgressSLDS Governance Board
Public Universities
Data Owner Operational with:All 8 Public Universities
In ProgressSLDS Governance Board
Private Colleges and universities
Place holder in SLDS Grant No Connection Place holder in SLDS
4
Cross-Sector Data Sharing: CURRENT (cont’d)
Sectors Kansas Mississippi Oregon
Workforce and Labor
Postsecondary operational with limited connection. In progress ability to share K-12, Postsecondary, Labor.
Operational with:Department of Employment SecurityDepartment of Human ServicesDepartment of Rehabilitation ServicesDepartment of Corrections
In Progress SLDS Governance Board-- problem with getting SSN to match K12 with Labor
Other States
Place holder in SLDS Grant (Missouri)
No Connection In Progress with SLDS -- WICHE supported pilot to share data with Hawaii, Idaho, Washington
5
Kansas Database - Postsecondary Lens
KBOR
KSDE
DOL
KSBNNSC
KS INSTKBOR
KSDE
DOL
MO
KSBNKDHE
NSC
KS INST
Planned DatabaseCurrent DatabaseP-20 DB
P-20 DB ??
6
Kansas – Security & Privacy Polices
Presently Who accesses the system and how?• Institutional access to unit level information – secure website file transfer to
institution data only. Approval to access granted by KBOR staff with institutional verification
• Agency Staff access to unit level information – secure website file transfer to all institutions. Approval to access granted by KBOR staff
• Other agency user access to unit level – currently not possible
Planned access to the system and how?• Institutional and Agency Staff access unchanged
• Access for other agencies – website file transfer. Approval to access granted by Data Review Committee
• De-indentified data is released pending demonstration of need
• Create a shared staff position between agencies to gain full access to datao KBOR and Commerce; KBOR and Department of Labor; KBOR and Kansas State
University
7
Kansas – Security & Privacy Polices
Documents that allow for access• K-12 sharing with KBOR; Executive Order followed by general MOU – completed
• Unique ID
• K-12, KBOR, and DOL sharing ; Executive Order followed by general MOU – in progress
• Board of Nursing and Department of Health; MOU for those agencies to search data for KBOR students – in progress
• Non-Public Higher Education institutions in Kansas (not-for-profit and for-profit) – in development; • For-profit; Regulatory responsibility and Statute
• Non-for-Profit; MOU
• Missouri; MOU – in development
8
Post-Secondary Security & Confidentiality: MS
Policies and Procedures
• Identifying a neutral 3rd party to be the data clearinghouse
D
H
A
C
G
F
B
E
Neutral 3rd Party
D
H
A
C
G
F
B
E
9
Post-Secondary Security & Confidentiality: MS
Policies and Procedures
Neutral 3rd party streamlines data sharing process
• Governance Board
• Governor’s Office, Agency Executive Level
• SLDS Data Council
• Programmatic Representatives, Technical Experts, End Users
• MOU from each Partner Agency
• Agency Maintains Data Ownership and Control over Data Use
• IRB certification and other regulatory compliance training for those working with sensitive data
10
Post-Secondary Security & Confidentiality: MS
How does Technology Help?
• Secure File Transfers
• De-Identify Data
• Remove Name, and other identifying information
• SSN replaced with unique 10-digit Identifier
• Software Package Monitors File/Database Access
• Limited access to Micro-data
• Cleanroom Approach for Research
11
Post-Secondary Security & Confidentiality: MS
Who Shares PK-20 Data in Mississippi?
•Mississippi Department of Education – (Operational)•Mississippi Department of Human Services –
(Operational)•Institutions of Higher Learning – (Operational)•State Board of Community and Junior Colleges –
(Operational)•Mississippi Department of Health – (In Progress)•Mississippi Head Start Association – (In Progress)•Mississippi Department of Mental Health – (In Progress)•Mississippi Division of Medicaid – (In Progress)
Walled GardenFour Named AnalystsExcellent history of sharing based on long term trust relationship directly
with analysts in other SectorsEach sector must approved research project accessEveryone else must get access through published public reports
12
Oregon University System PRE SLDS
Delegation of Authority,Authentication, and Authorization
Governance BoardAuthenticated Users are Authorized accessGovernance approved research project accessEveryone else must get access through published public reports
13
POST SLDS - Data System Access
14
Oregon Useful Links
• Oregon SLDS Project ALDER website: http://alder.orvsd.org/
• ALDER Data Governance: http://alder.orvsd.org/content/data-governance
• ALDER Timeline: http://alder.orvsd.org/content/slds-history
• ALDER USED: Site Visit: http://alder.orvsd.org/content/used-site-visit
• OUS Data Dictionary: http://www.ous.edu/dept/ir/scarf
• CCWD Data Dictionary: http://www.odccwd.state.or.us/OCCURS/
• ODE Data: http://www.ode.state.or.us/search/results/?id=349
• ODE DCC Website: https://district.ode.state.or.us/search/results/?id=402
• ODE ITMgrs Website: https://district.ode.state.or.us/search/results/?id=403
• ODE DQWG Website: http://data.k12partners.org/content/project-meetings
• ODE DWGC Website: http://alder.orvsd.org/content/data-warehouse-governance-committee
• AEC Website: http://alder.orvsd.org/content/alder-executive-committee
15
16
Oregon Early Grant app Draft
Enterprise Security
Identity Resolution
Data Management
OICA
ODE
OUS
PRISM(Labor)
CCWD Shared Repository
TSPC
*(given compliance with all laws)
Other States
Project includes collaboration on
integration
Vritual
OLAPData
ViewsDe-
identify
Reporting and BI Tools
Contact Info:Dawn Ressel, (785) 368-7464 [email protected] Parisi, (662) 325-8065 [email protected] Frerichs, (541) 346-5756 [email protected]
Resources:• Privacy Technical Assistance Center (PTAC):
http://nces.ed.gov/programs/PTAC/
18
Post-Secondary Security & Confidentiality:Contact Info and Resources