-.

STANDING ORDER NO.3'/2007...

RECRU ITMENT OF CONSTABLE (EXECUTIVE MAL~& FEMALE) IN CHANDIGARH POLICE

(1) OBJECT

The object of this Standing Order is to lay dow'n

procedure for selection of candidates for the post

of Constable (Executive) in Chandigarh Police so

that suitable, smart, intelligent candidates of

standard physical fitness and having driving skills

are selected in a fair and transparent manner. The

selection process will include Physical Efficienc:y

Test, Physical Measurement Test, Written Test and

Interview.

(2) NOTIFICATION OF VACANCIES

The vacancies to be filled up will be advertised in

the local newspapers and Employment Newrs

indicating clearly the number of posts to be fille!d

up category wise. At least 30 days time will ble

given to submit application forms from the date c)f

advertisement in the local

Newspapers/Employment news. The cost of thle

application form will be decided by the Police

Establishment Board (now and hereinafter referred

to as 'PEB') and proper record of amount SiO

collected will be kept by the Accounts Branch. The

i .

, f

.,

amount will be deposited in an Account in tl1le

name of "Section Officer/Accounts, Police

Headquarter (UT) Chandigarh". All day to day .

expenditure on the recruitment process will be met

out of this account and after the completion of

recruitment process, the outstanding balance in

the account will be cre~ited to government head.

(3) COMPOSITION OF THE SELECTION

BOARD

The Police Establishment Board will nominate .in

officer of the rank of SP or above as Chairman of

Board for conduct of Physical Efficiency Test and

Physical Measurement Test. The Officer ~so

nominated will be responsible for the smooth

conduct of Physical Efficiency Test and Physical

Measurement Test according to the guidelines

mentioned in this standing order. The PEB may

also nominate more than one Recruitment Boards

for this purpose keeping in view the number of

candidates/applicants. The PEB will also nominC!tte

an officer of the rank of SP or above to conduct

Written Test. To test the driving skills of the

candidates, the PEB will constitute a Board with an

officer of the rank of SP or above as Chairman. The

PEB will also constitute Interview Bo.ird

comprising of an officer of the rank of SP or above

as Chairman of the Interview Board with t'wo

Chandigarh Police gazetted officers as membersn In

..addition, one member each will be from Central

Police or Paramilitary Organization based in

Chandigarh and academic/psychology background

from reputed institutions of j Chandigarl1,

respectively, to give a wide base to the Intervie~N

Board. The PEB may constitute more than one

Interview Board, if necessary. Officer nominated

by PEB as Chairman for Written Test Board can co-

opt, after the approval of IGP, an independent

reputed source/agency for setting the Written Test

question papers and evaluating the sheets. It

would be the responsibility of the officer so

nominated and the agency to ensure complete

confidentiality in preparation of sufficient number

of question papers. Question Booklets/Questioln

Papers will be retained which will be sent to the

DSP/Lines in sealed covers. The candidates will be

allotted fictitious roll numbers on their answer

sheet by the Chairman for the written test before

handing over to the agency for evaluating. After

,evaluation the answer scripts will be taken back

from the concerned officer/agency in sealed cover

under their respective seals.

{4) ESSENTIAL QUALIFICATIONS:-

fa) Age 18 to 23 year Relaxation-

i) Relaxable up tothe age of 28years for

." SC candidates;

ii) Relaxable up to theage of 26 years forOBC candidates;

(This relaxation toSC/OBC is admissiblefor those Castesnotified in the CentralList and List issued bythe ChandigalrhAdministration and thecandidate has to submitcertificate issued by

the competentauthority when askedfor during or after therecruitment process).

iii) Relaxable up to themaximum age of45 years for ex-

servicemenprovided break inservice does 810texceed two yearsfrom the date ofdischarge fromarmy as on the cut

off date prescribedfor the recruitmentin the initial

advertisement.

iv) Five yearsrelaxation (inaddition to SC/OIBCrelaxation) forworking UT Home

Guard Volunteersprovided they are

., working/on rc)11

continuously forthe last five yearsas on ,the cut c»ffdate prescribed forrecruitment in theinitialadvertisement. Toavail relaxation inage, as above, thecandidate has tosubmit acertificate fromDistrictCommandantHome Guards inprescribed form asat Annexure -Iwhenever askedfor during or after

J

the recruitmentprocess. .

v) Two yealrsrelaxation ~(inaddition to SC/OBCrelaxation) forwards (sons anddaughters only) ofworking or retiredor deceased l ~~ )

Chandigarh Police

employees.vi) Three ye~.rs

relaxation (inaddition to SC/OBCrelaxation) 1forwards (sons anddaughters only) ofChandigarh Policeemployees, diedwhile in service.

I

#

(b) Minimum Educational: 10+2

Qualification

The crucial/cut of date for all purposes such ciS

minimum educational qualification, determining

the age of the candidates, etc. will be treated as

1 st January of the year where the last date lof

receipt of applications is between ist of January 1to

30th June and the same will be 1st of July of the

year where the last date of receipt of applicatiol1s

is between 1st of July to 31 st of December. In case

the last date of receipt of application forms, as

initially fixed and advertised, is extended for al1Y

reasons, the cut of date for all purposes will

remain the same as published in the initial

advertisement i.e. 1st of January or 1st of July, as

the case may be.

(c) Height : 5' 7" (male)5' 2" (female)(2" relaxation to

the wards (sonsand daughtersonly) of

working/retired/ I

deceased (exc~ept

dismissed,compulsory retiredor removed from

#." service)

Chandigarh Poli«:e

employees).

(d) Chest (only for male) : 33" (with

expansion ofone and half inch)(2" relaxation tothe wards (SOIr1Sand daughtersonly) of

working/retired/deceased (except

dismissed,compulsory retiredor removed from

service)Chandigarh Police

employees ).

NOTE (1) :- Only one relaxation in height or

chest, as above, to the ward of a

Chandigarh Police working, retired,

or deceased employee will be

available either in height or in chest.

Double relaxation in both height als

well as chest to the same ward will

not be available. Maximum tw'o

wards (sons or daughters) of atn

employee will be entitled to claim

relaxation.

~..(2):- In order to claim relaxation, the

candidate (ward of Chandigarh

Police working, retired or decease,d

employee) has to produce a

certificate in Annexure -II which will

be issued by the Establishment

Branch of Police Headquarters under

the signatures of SP or SSP or DIG of

Chandigarh Police on the basis of an

affidavit (Annexure -III) to be

submitted by the candidate and as

per the office record.

(5) RESERVATION OF VACANCIES.

Vacancies in a recruitment year shall be

reserved as follows:-

(a) 15% for Scheduled Caste candidates;

(b) 27% for OBC candidates as perCentral list and List issued by the

.U. T. Chandigarh Administration);

(c) 10% for Ex-servicemen..

(6) YARDSTICK FOR FINAL RESULT

The following yardstick should Ibe

adopted for the preparation of final result. T01~al

Marks for Written Test and Interview would be as

under:-

Sr. No. Test Marks1. Written Test 85

.

f'

.12. I Interview 115 I

l Total 11001

15 marks of Interview also include 5 marks on

account of driving skills of the candidates

called for Interview. The candidates called f()r

Interview -having valid driving licenses f()r

Light Transport Vehicles and or Hea'\lry

Transport Vehicles issued by the competent

licensing authority will be put to a 'driving skill

test' to be conducted by a duly constituted

Board for this purpose, who will award the

marks out of 5 marks to such candidates on

the basis of their performance in driving skill.

Only those candidates who will secure 40%

marks (i.e. 40 marks) or above in thle

aggregate as above will be considered

qualified in the selection process. The PEB

may, however, relax this percentage, for the

reasons to be recorded, such as non selection

of sufficient number of candidates, provided

the percentage should not be below 35% in

any case.

(7) RECRUITMENT PROCESS

The recruitment process would be

conducted in different stages as under:-

(i) Assessment of vacancies: TheEstablishment Branch of thePolice Headquarters, in thefirst week of January and July

...

each year, will submit thedetails of vacancies in -therank of Constable (Executive)

available as on proceeding31 st December and 30th .June,

respectively to the PES totake a decision regarding dateof recruitment;

(ii) ~nstitution of Recruitm~

Boa~: -The PES willnominate officers as

Chairman/Physical Efficiencyand Physical MeasurementTest and also for AppellateSoard for Physical

Measurement Test;(iii) ~tification of Vacanci~:-

The vacancies will be

advertised in the ne""s

papers/Employment News,besides Regional Employment

Exchange (UT);(iv) APplication Form~: -There will

be on line system for calling

applications from the desirouscandidates who will be askedto fill up the application forms

available on line on the

Chandigarh Police Websiteand thereafter send

downloaded printed copy to

Chandigarh PoliceHeadquarters, Sector -9,

Chandigarh through registeredpost along with a demanddraft (of the amount to Ibefixed by PES) in the name of

,

'Section Officer/AccountsPolice Headquarters (UT)' and

payable at Chandigarh.Arrangements would also bemade to receive the

application forms(downloaded) in the Police

Lines, Sector-26, Chandigarhfrom the candidates who mayintend to deposit the same

personally instead of sending

the same through registeredpost. Application Forms

received through registeredpost will be received by the Un

charge/Computer Section/

PHQ. Similarly, applicationforms received in police Lineswill also be handed over to Iin

charge/Computer Sectiondaily. DSP/Lines will be

responsible for ensuringproper arrangement for

receipt of forms in Police

Lines. A record of applicationforms received in police Lineswill be kept and forms will be

? )/'0 handed over to In

charge/Computer SectionI under proper receipt. In case

of representations from the

candidates regarding problemin downloading the forms fromcomputer, IGP Chandigarh can

issue directions for manualfiling of forms on suchrepresentations and the same

'"

will be dully received by theComputer Section ondirections of the IGP;

(v) Maintenance of Account:- TheAccounts Branch of the PoliceHqrs. will maintain properaccount of the Demand Draftsreceived on account of feealong with application forms.An account will be opened inthe bank in the name (»f

Section Officer/Accounts,Police Headquarters (UT)Chandigarh. All day to dayexpenditure on recruitmentwill be met out of this accountand after the close of therecruitment process balancelying in the account will bedeposited in the receipt headof Police Department. Noapplication form will ble

accepted after the closingdate under any circumstancesor reasons for delay. Thiscondition will be clearlyindicated in the

advertisement;(vi) Scrutiny of application form~

r and Preparation of lists ~

0-, applicants:- The ComputerSection will scrutinize the

application forms and preparelists of applicants to be used

at the time of PhysicalEffici,ency Test and PhysicalMeasurement Test. At least

",

45 days time will be given tothe Computer Section for thisjob. They will, however, n(]ltwait for the last date ofreceipt of application formsbut from the very first day ofreceipt of application formswould start the work of dataprocessing on day to daybasis. If so required, with thepermission of the PER,sufficient staff for data entry,etc. will be made available tothe Computer Section for this

purpose;(vii) Physical Efficiency an~

Ph~sical Measurement Test~:.All the candidates/applicantshall be called for PhysicalEfficiency and Physic;alMeasurement Test in the

Police Lines, Sector-26,Chandigarh for whichtentative date will lJ-epublished in theadvertisement itself. No

separate intimation regardingdates of Physical Efficienc:yand Measurement Test will besent to the candidates. Thecandidates, through the

advertisement published,would be advised to check thedates of their test in thenewspapers and onChandigarh Police website onthe dates mentioned in the

",

advertisement. The schedulefor Physical Efficiency Testand Measurement Test will bepublished in the newspapersand Chandigarh Website bythe Chairman of the Board fc.rPhysical Efficiency Test andPhysical Measurement Test.The entire proceedings of thePhysical Efficiency Test andMeasurement Test will bevideo graphed. The Chairmanwill decide, keeping in viewthe number of candidates, thenumber of counters 10 be set

up for conducting the PhysicalEfficiency and PhysicalMeasurement Test. Oneofficer of the rank of DSPassisted by an Inspector andsupporting staff will beassigned the responsibility 1toconduct the tests on eachcounter. Chairman willannounce the names ofDSPs/lnspectors al1dsupporting staff on tl1emorning of each day of testwho will conduct the test fJndifferent counters. The staffwill be shuffled daily from onecounter to another. A

certificate will be obtainedfrom each member of the staffconducting the test that Inocandidate appearing for test is

related to him. The Chairman

will properly brief the staff tomaintain complete integritywhile conducting the test andinform them that any lapse ontheir part would be viewed as

grave misconduct. The entireprocess of PET/PMT will bevideo graphed and

cassettes/CDs of video graphywill be kept in safe custody bythe Chairman. The followingwill be the minimum qualifying

standard for Physical

Efficiency and PhysicalMeasurement Test:-

Event Male Female

Race One mile in 500 meters5.30 in 2minutes minutes

Long 14' 8'

JumpHigh 4' 3'

Jump

Height 5' 7" 5' 2"

Chest 33" with Not

expansion of applicableone and halfinch

.

Only those candidates who willqualify Race will be put to the nextevent of Long Jump and those whowill also qualify in the Long Jumpwill be put to the next event of

High Jump. Only those candidateswho will qualify all the three

~

events will be put to the Physical

Measurement Test. First heightwill be measured and those belowthe minimum standard will standeliminated and will not go formeasurement of chest. If acandidate does not qualify in anyof the events, he will be

disqualified for further process ofselection and would standeliminated from furtherrecruitment process. No checkingof documents would be required at

this stage and those declared

qualified in the Physical EfficiencyTest and Physical MeasurementTest would be subject toverification of their certificates

regarding qualification, age, etc.

For Ex-servicemen from the

defense, above 35 years of age,

Physical Efficiency Test willconsist of one mile jogging in 10minutes. The cut off date of agefor this purpose will also be thesame as for other purposes i.e.age and qualification initiallyadvertised i.e. 1 st of January or 1 st

July as the case may be.

For the event of Race there will be

only one chance but for Long Jumpand High Jump maximum three

chances will be allowed. In case acandidate is injured during the

Physical Efficiency Test, he will"\ not be eligible for any further

chance on this ground. There willbe no appeal against the Physical

Efficiency Test of Race, LongJump and High Jump. However,

..

.,

candidates would be allowed to

appeal against the PhysicalMeasurement to the AppellateBoard. An Appellate Board for thispurpose will be constituted by thePEB under an officer of the rank ofSP and above with one DSP

assisted by an Inspector. Heigl1tmeasurement stands will ~'eprepared in adequate numbers tomeet the full requirement andchecked up personally byChairman before the start 4)fprocess to ensure that they aloeproperly marked. When tapes aloeto be used, tapes [preferably of

steel], of standard make anduniform markings will be procuredin adequate numbers and suppliedto all recruitment teams. The DSPand Inspector detailed for physical

measurement and efficiency tes1tswill personally supervise and beheld responsible for correctness 4)f

measurements and tests andaccurate recording of the results.Chairman will supervise the workand carry out test checks itoensure that the work is dol1leproperly and efficiently. He willalso clearly brief all theDSPs/lnspectors and other staffdetailed for this job regarding themanner for carrying out thesemeasurement/tests and recordil1lgof the result and theirresponsibility in the matter.Entries regarding the Efficien(~yTest and Physical Measuremen1tswould be made on the AttendanceSheet at the spot, at the time 4Gfmeasurement/tests by theGO/Inspector in own hand. No

, .

.over-writing/errors would be madeunder any circumstances and all

legitimate corrections would bepersonally attested by theGO/Inspector concerned and gotcountersigned by the Chairmanand handed over to the

Chairman/Recruitment Board whowill ensure their safe custody.

(viii) Written Test:- Only thosecandidates who will qualify the

Physical Efficiency Test andPhysical Measurement Test will becalled for Written Test which willbe of 85 marks. All candidates

[either male or female], whoqualify the physical efficiency testand physical measurement test,shall be put through a written testof one hour duration which willcarry 85 marks. The questionpaper will be of objective type andinclude questions on General

Knowledge, Arithmetic al1dReasoning. The question paper forwritten test will be bilingual. ThePEB will either nominate an officerof the rank of SP or above iasChairman/Written Test to set thequestion paper/papers or the taskof setting up of question paper willbe entrusted to any independentand reputed agency. The same

Officer/independent agencywho/which set the paper shall beresponsible for evaluating theanswer sheets. The entireproceedings of the Written Testwould also be video graphed. Theresponsibility to conduct thewritten test would lie upon theChairman/Written Test. The PEB,

,

, considering the number of

candidates, would take a decisionas to whether the written test is tobe conducted in the police linE!s

.; complex or educationalinstitutions in the city. Only thosecandidates who would secure 40%marks in the Written Test would beconsidered as having qualified theWritten Test. The PEB may, forthe reasons to be recorded, lowerthis condition of 40% in case ofany category or class but it shouldnot be below 35% in any case.The result of Written Test -

indicating the marks in detail willbe published on the website ofChandigarh Police for theinformation of candidates.

(ix) Interview:- Candidates declaredqualified in the written test andwithin the range of twice thenumber of vacancies plus four willbe considered for interview. Theinterview will carry 15 marks. Thepurpose of the interview will be 'todetermine the general awarene~ssand alertness of the candidatesand to assess their overallsuitability for Chandigarh Police.Out of the 15 marks of Interview,five marks would be on account of

driving skill of the candidate,which will be awarded by a Boardother than the Interview Boardconstituted by the PEB to test the

driving skills of the candidatesselected for interview before their

appearance for interview beforethe Interview Board. Only thosecandidates will be put to drivingskill test who are having valid

..

'. driving license for Light Motor

Transport Vehicle and/or Hea\'YMotor Transport Vehicle. The

appearance of the candidate ininterview will be compulsory.Those who do not appear in theinterview will not be considered inthe final selection irrespective oftheir performance in physical andwritten tests. The InterviewBoard with an officer of the rank lofSP or above as Chairman will t.e

constituted by the PEB. TheInterview Board will also consi~stof one GO (from any of the CPOslike CBI or IB etc.), one

Psychologist (preferably a ladyfrom Punjab University or PGI).

,One of the members of theInterview Board must be from theSC category. The Interview Boardwill be free to adopt the criteriafor assigning the interviewnumbers (out of 10 marks) to thecandidates. Chairman/InterviewBoard will handover proceedingsof the Interview Board in a sealedcover to the Chairman/WrittenTest. The entire process oftesting of motor driving skills andinterview will be video graphedand Chairman/Interview Board willensure safe custody of videocassettes and CDs.

(x) Final merit list: -TheChairman/Written Test will preparethe final selection list after addil1gthe marks obtained by candidatesin the written test and interview.Where equal marks have beenobtained by the candidates, theirmerit will be fixed as per date ofbirth, the older in age being senic)r.

,

,..In case date of birth is also the

same, marks secured in writtentest would decide the merit i.t!.candidate securing more marks inthe written test will be senior inmerit. The list will be dulypublished on the website of theChandigarh Police for theinformation of all the candidates,indicating separately the numbersof candidates secured in writtentest as well as in interview.

(xi) Final selection list and waiting lis!:-From the final merit list of thecandidates, a selection list will beissued according the vacanciE~sadvertised. A waiting list up 1to10% of the vacancies will also beissued which will remain valid forsix months from the date of isslleof appointments to the selectedcandidates. For the purpose ofwaiting list a fraction will berounded to one. For example, ifthere are 32 vacancies -it being)3.2 @ 10%, waiting list of fourcandidates will be prepared. Thewaiting list will be utilized only incase a .candidate selected

declines the offer of appointmentor is found unfit for appointmenton any ground such as

medical/character anteceden1:s,etc. In case any selectedcandidate has joined but quits the

job for any reasons, the vacancywill not be filled up from thewaiting list. Final selection listand waiting list will also loedisplayed on the notice boards in

Police Lines, Police Headquarters

,

.and on the website of ChandigarhPolice, in order of merit.

(xii) Medical examination andverification of character &antecedents:. The candidates tobe selected should not only haveto qualify the selection processbut should also be having soUl1ldstate of health and free from anytype of physical defects, organicor contagious disease or any otherdefect or tendency likely to renderhim unfit to perform the full dutiesof a police officer in any unit of the

police force. The candidate mustbe without any defect in eyesight,speech and hearing. His eyesight(both eyes) should be 6/6 withoutglasses and also without any colorvision defect. After thedeclaration of final selection list,all the selected candidates will t.ecalled for their medicalexamination from the PMOChandigarh Administration toexamine their fitness for the postof Constable (executive) in

Chandigarh Police. They will alsobe asked to fill up the AttestationForms for the verification of thE~ircharacter & antecedents, from tl1eplaces they have resided duril1gthe last 10 years and also fromtheir permanent home address.The appointing authority i.e. SSP

Chandigarh will reserve the right

to consider the verification reportand take a decision after forminghis opinion as to whether a

(

candidate is desirable to beappointed to the post in tli1edisciplined force or otherwise. I~o

candidate under any

~..circumstances be appointed

before the medical examinationand verification of character &

I antecedents. The appointmentsmade on the basis of suchselection will be subject to thecondition of verification c)fcertificates regardinlgcastel categorylq ua I ificationl age,etc. A condition in this regardmust be made in the appointmentletters.

(xiii) Appeal:. An officer of the rank ofSP or above assisted by one DSPand one Inspector to be nominatE!dby the PEB will constitute theAppellate Board. The Board willconsider the cases of suchcandidates who have submitted anappeal against the physicalmeasurements only, on the sameday of Physical Measurement Testand in the ground itself andconduct their re-measurements onthe same day and record itsfindings. Appeals made to anyother functionary except AppellateBoard and after leaving the groundwill not be entertained under anycircumstances. Their will be no

appeal against Physical Efficienc:yTest, Written Test or Interview.

(xiv) Clarifications,etc.: In case anyclarification, etc. would t)e

required concerning any ongoingrecruitment, the same will be

placed before the PEB for decision.However, PEB will not t)eempowered to change the laiddown criteria after the postshaving been advertised except incases as already provided under

.

.~

.the provisions of this standingorder.

~.t "'/V'~..L- -")..°\4\ 01

(S.K.JAIN)INSPECTOR GENERAL OF POLICE,

UNION TERRITORY, CHANDIGARH.

~31t)~ I DrNo. Il291 IUT (E-2) dated Chd., the 00-00-2007

ANNEXURE-I

OFFICE OF THE DISTRICT COMMANDANT HOME

GUARDS, UNION TERRITORY, CHANDIGARH.

Certified that Shri

-

Son of Shri

-

resident of

.

...is presently (on the cut off date) serving un

Chandigarh Home Guard as Volunteer

No. .As on the cut off

date, he has been serving Chandigarh Home

Guards for the last more than five yea."s

continuously.

District Commandant Home Guards,

Union Territory, Chandigarh.

No. Dated:

ANNEXURE -II

CERTIFICATE SHOWING THE CANDIDATE ASWARD OF SERVING/RETIRED/DECEASED

CHANDIGARH POLICE EMPLOYEE.

Certified that Shri/Sm't.

(name

of the Chandigarh Police employee):-

(i) is serving in Chandigarh Police as

(rank)

_(Number) since

'. .# (ii) is/was a retired employee of the

Chandigarh Police from the post of

w.e.f.

(iii) is a deceased employee of the

Chandigarh Police, who died whine

in service on

while serving ciS

(rank

and number).

His son/daughter

(name) want

to appear in the recruitment of Constables on

Chandigarh Police and want to claim relaxation.

Senior Superintendent Police!Deputy Inspector General of Police,

Headquarters (UT) Chandigarlh.No. IUT(E-2) dated Chandigarh, the