1

New Zealand Oracle Users Group Conference 2008

Extend Oracle Purchasing with Hosted Supplier Catalogues

21 October 2008

Welcome

2

• Introduction – Jackie Anderson (Supplier Adoption Manager, Unimarket)

Agenda

Current Procurement Issues

Unimarket

Supplier Adoption & Enablement Process

Network / Collaborate

• Introduction – Bob Hamon (Procurement - UOW)

Why Unimarket?

Implementation at UOW

Buyer Rollout Plan

Benefits and Issues

• Questions & Answers

3

Procurement Issues

No visibility of supplier spend

Lack of adherence to commercial agreements

Uncontrolled buyer behaviour

Limited management focus on procurement function

Managing supplies not suppliers

Increasingly complex – ecommerce, sustainability, category management

4

Procurement Issues

Supplier A

Supplier B

Supplier C

E

R

P

$ Relationship

$ Set up

iprocurement today

5

Unimarket Background

CEO (Scott Blackwood) former ERP implementation consultant for E & Y

Created Unimarket NZ Ltd in 2006; Adopted by ‘Ice House’; graduated in November 2007

Offices now based in New Zealand, Australia and US

Customers include Hamilton City Council, Victoria University and University of Waikato.

Over 100 fully catalogued suppliers available

Application designed using Software as a Service Technology

6

Unimarket Integration

Supplier A

Supplier B

Supplier C

E

R

P

U

N

I

M

A

R

K

E

T

• Catalogue

• Round Trip

• PO

• E-invoice

7

Unimarket Example Workflow

Buyer (ERP)

Unimarket

Access UM View catalogues

Create requisition

Checkout

Approval Process

Create PO

Send PO to supplier

Supplier

Despatch goods

Receive goods

InvoiceValidate and 2 or 3 way match

Accounts Payable

Create UM store & upload catalogues

8

Unimarket Application

9

Unimarket Application

10

Supplier Adoption / Enablement

Supplier Adoption

• Automated invite process – upload full vendor database

• Unimarket supplier days

• One on One meetings

• Unimarket directory

Supplier Enablement

• Simple solution for any size supplier

• Unimarket training

• Unimarket helpdesk

11

Unimarket Supplier Integration

Round Trip

• One integration into Unimarket (one time cost)

• cXML or OCI compliant

• Different identifier for each buying organisation

Catalogue

• Catalogue created on excel spreadsheet

• Simple wizard upload process

• Can publish to one or more buying organisations

Orders and invoices

• Orders – email and cXML format (others considered)

• Invoices – cXML or PO flip functionality available

12

Unimarket Supplier Integration

13

• Easy to use

• Supplier maintained catalog content leading to…

• Order accuracy leading to…

• Accelerated Order to Cash process

• Lower cost of customer service

• Increased visibility within buying organisations

• Networked approach; gain new customers

• Collaboration; optimize your supply chain

Benefits for Suppliers

Networked Procurement

15

Using our unique BidTogether functionality, suppliers can set up volume / value metric offers across multiple divisions of one buying organisations, or across multiple buying organisations.

Collaboration

16

University of Waikato

Case Study

Bob Hamon

Case Study - UOW

17

The University Objective

• access up-to-date supplier maintained catalogues

• increase the efficiency of the purchasing process

• integrate seamlessly with University financial systems

• potentially align our purchasing with other universities

• offer personal purchasing for staff and students

Unimarket compliments the University purchasing processes with a collaborative e-commerce solution to:

18

Preferred Supplier Benefits

Unimarket enables preferred suppliers to:

• increase sales due to compliance across the University

• achieve direct real-time access to University buyers

• ensure purchases are from current catalogues

• improve customer service (ease the pain of our buyers logging in and out of many supplier systems with varying logins and processes)

• reduce emails, phone calls and faxes

• increase customer base (suppliers will potentially have access to other organisations such as tertiary institutions, councils and health board through this portal)

19

UOW Procurement Issues

• No visibility of Supplier spend

• Lack of adherence to commercial agreements

• Inconsistent buyer behaviour

• Limited management focus on procurement function

• Increasingly complex – ecommerce, sustainability, category management

20

Why Unimarket?

Seamless Access for University buyers Product identification Requisition Authorisation Order Placement

Seamless Integration with Oracle Financials – Purchasing Module Financial Delegation Requisition Number Generation PO Generation

Provide an opportunity for collaborative purchasing Within the University Within the Tertiary Sector Within Geographical area

21

Implementation at UOW

Project Teams Project Lead Team

Team Leaders Process

Current Process review Process Development Documentation Training Roll Out

Technical Integration Vendor

Supplier Awareness and Adoption Audit

E & Y Systems and Process Audit

22

Implementation at UOW

Technical Integration Single Signon

UniMarket access via UOW intranet

Integration with Oracle Financials via Interface table Communication through SSL Encrypted xml messages Confirmation on file transfer Username Encrypted within Cookie Requisition request Financial Delegation Assign Authorisation Approval or Rejection Process Release PO Process Requisition Cancellation Process

23

Buyer Rollout Plan

Supplier Selection Value of Purchase $50,000

Excluding Travel, Stationary and IT Equipment Number of Transactions 50+

Buyer Selection Science and Engineering

Include Travel, Staionary and IT Consumables Train PAs Train All Staff

24

Issues

Supplier uptake Preferred Supplier Status Supplier Reluctance Supplier Enthusiasm Round Trip Solution Visibility of Small Suppliers

Buyer Reluctance Science and Engineering

Include Travel, Staitonary and IT Consumables Train PAs Train All Staff

25

Benefits

Greater Visibility of Supplier spend

Commercial agreements \ Contracts in place

More Consistent buyer behaviour

Management focus on procurement function

26

Q & A

Questions?

Jackie AndersonSupplier Adoption ManagerPhone: +64 9 306-5613Fax: +64 9 337-0104 Mobile: +64 21 886 343Email: jackie.anderson@unimarket.co.nz