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K-12: Project Management

Tuesday, November 15, 2011

Jamey Ereth (MT)Jessica Perez-Rossello (MA)

Ken Wagner (NY)

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Jamey Ereth -- Montana

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Project Management GEMS Project

• Develop Project Documents • Project Charter• Project Management Plan• Communications Plan• Project Schedule

• Obtain sign off from Executive Team members

• Weekly Status Meetings – Internal team• Weekly Status Meetings – Contractor• Bi-Weekly Executive Status Meetings• Daily Stand Up meetings

K-12: Project Management -- MT

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Project Management GEMS Project

• Central location for all documents – SharePoint• Provides ability to share links to documents rather than send a

whole document.• Provides version control• Saves space in email inbox• All team members have the same information• All team members can refer back to historical documents

• Store Agenda/Meeting minutes for each meeting• Build upon from week to week• Tracks decisions being made and questions to follow up on• Track action items

K-12: Project Management -- MT

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Jessica Perez-Rossello -- Massachusetts

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MA Goals for Increase PM Maturity• Manage scope, cost and resources• Help manage the increased number of projects• identify and manage inter-dependencies across

projects• Improve customer relationships and delivery

of their needs• Provide consistency on project management

deliverables regardless of contractors

K-12: Project Management -- MA

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MA PM Roadmap

IT Project Management Guidebook

Templates: Charter, Risk,

Issues Log, Change

Training IT PM

RTTT Adoption for

Projects

Training All PMs

Charters and Schedules

Delivery Goals Alignment of All Projects

IT Adopting Unified Process

Schedule Checklist

Templates Development

process

Feb 2010

Oct 2010

June 2011

Nov 2011

Tools used

Schedules in Project Web Access for all projects

Project Documents: Charters, Change Request, Risk/Issues,Meeting Notes in Sharepoint

Monthly Report for Sponsors and Customer Representatives

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Lessons learned…Benefits• Use of same language. Agreement on scope and

priority before IT builds• Collaborative approach between IT and business

usersChallenges• Keeping qualified project managers• Controlling change and new initiatives• Culture changes

K-12: Project Management -- MA

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Ken Wagner – New York

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Lessons learned…

Policy/Data

Policy drives data collection; data analytics sharpen policy

Data “at the table” during senior leadership decision-making

Program (Business) / IT joint leadership

Navigating contracts and fiscal

“Message” a comprehensive and compelling agenda; but protect scope

Project supports…

Credible and effective project manager

Forward driven with empowered decision makers

Stakeholder engagement and governance

K-12: Project Management -- NY

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Contact Info and Resources:Jamey Ereth, jereth@mt.gov

Jessica Perez-Rossello, jperez-rossello@doe.mass.edu

Ken Wagner, kwagner@mail.nysed.gov

To Request SST Support: Fill out a TA Request

Form on GRADS

K-12: Project Management