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Financials Advisory Board
October 14, 2010
2
Office of State Finance
Agenda
Project Updates
Welcome/Introductions
Issues
Feedback and Questions
Updates
FAB Purpose
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Office of State Finance
Agenda
Welcome/Introductions
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OSF Advisory Group Contact Information
Michael Grisser – 522-1714 - [email protected]
Jennie Pratt – 521-6160 - [email protected]
Laura Swingle – 522-4064 – [email protected]
Loren Turner – 522-1739 - [email protected]
Ronney Maxwell – 522-1744 – [email protected]
Laura Lovell – 521-3046 – [email protected]
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Financials Advisory Board Members
Travis Monroe Treasurer Suzen Rodesney Dept of Mines Lisa McKim Tourism Cindy Hughes DPS Steve Coffman Conservation Commission Stacy Willis Commerce Lisa Hayes Real Estate Comm. Grace Brown Health Patrick Farris DEQ Chelley Hilmes ODOT Marilyn Capps OPM Tina Hicks Corrections Karen Wallis ODOT Mary Reznicek OSBI Eddie Lee Rehab Jim Aulgur Career Tech
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Office of State Finance
Agenda
FAB Purpose
Welcome
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Recap - Purpose of Finance Advisory Board Meeting
Bi Monthly review of Financials improvement initiatives
Communicate Plans, Status, and Issues
Assist with review and ranking of priorities
Communicate resource requirements
Receive feedback and guidance
Focus is on continuous improvement
Communication/Feedback/Prioritization
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Office of State Finance
Agenda
FAB Purpose
Project Updates
Welcome
Completed Projects Since Last FAB
Tools Upgrade EPM 8.49
Schedule Budget
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Multi Agency Business Services Opportunity Map
Enterprise Service Automation Human Capital Management Other Supplier Relationship
Fina
ncia
l Man
agem
ent
Sup
ply
Cha
in M
gmt
Ass
ets
2010 2011 2012
Time and Labor Pilot
Higher Education Interface
Asset Mgmt Pilot
Scanning and bar coding
Grant/Project/
Contracts Rollout
Grant/Project/
Contracts Rollout
Expense ModuleTreasury GL
AP Workflow
eBill Pay
Voucher Build
Leave Request Approval
Grants Provisioning
Business Intelligence Financial Analytics
Licensing
Archiving Phase 2
Budget
Govt Risk & Compliance
Address Scrubbing Software
e- procurement
Inventory Mental Health
Inventory Rollout
Training Web
Delivery
Time and Labor Rollout
Commitment Accounting
Rollout
Enterprise Learning -
Rollout
Strategic Sourcing- e-
Supplier Rollout
Financials Upgrade
Apply Bundles
2011
Apply Bundles
Pcard BOA trans
Integrated Item Maintenance
Deposits
T&L Manager
Self Service Pilot
GPC ODOT
Apply Bundles
2011
Employee Self Service
Rollout
Org Publisher
Asset mgmt Rollout
Concept Initiation ExecutionPlanning Close
Backfill Developers
T&L Mgr Self Service Rollout
GPC Pilot – ODOC/DEQ
ARRA Transparency
HCM functionality
Enhance
T& L for Non b-weekly
Openbooks Phase 3
E-Perfromance
OSF/ODOT AR Billing
Data Staging Area
Inventory ODOT
Vendor Registration
EFT Remittance
ODOT T&L MSS
FFATA Transparency
3% Backup Withholdings
Backfill Developers
Peopletools 8.49
Asset mgmt ODOT
GPC Pilot – OESC
Treasury Module
P-Card Module
INV Implementati
on
Portal – PS Sign on Cons
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Projects in Execution Delivery Schedule
J U N
J U L
A U G
S E P
O C T
N O V
D E C
J A N
F E B
M A R
A P R
M A Y
J U N
J U L
A U G
S E P
O C T
N O V
D E C
J A N
F E B
M A R
A P R
M A Y
J U N
J U L
A U G
S E P
O C T
N O V
D E C
Time and Labor Pilot/ODOT
Grants/Projects/Contract A/R Billing ODOT
Inventory ODOT
T&L Manager Self Service ODOT
PeopleSoft Extract Staging Environment
PeopleTools 8.49
DCS Vendor Registration
Assets ODOT
Grants/Projects/Contract A/R Billing/T&L Extended Commerce/DEQ
Treasury GL Implementation
OpenBooks - Phase III
P-Card - BOA Transition
FY11 Technical Backfill
ELM rollout
Asset Management Rollout
Higher Education Interface
2009 2010 2011
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Office of State Finance
Agenda
FAB Purpose
Project Updates
Welcome
Issues
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Issues
Issues Solutions
1) Time CORE team can commit to continuous improvement. There are numerous projects coming to conclusion in the next few months as well as calendar year end tasks. The next reporting period may be a little lighter for enhancement requests
Solution – Make sure we estimate realistic workloadProjections and prioritize appropriately
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Office of State Finance
Agenda
FAB Purpose
Project Updates
Welcome
Issues
Updates
Application Enhancement Service Requests
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Based on 60 Day PlanPlanned Enhancement Service Requests OnTime Completion
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# ESRs completed # ESRs not completed # unplanned completedJanuary (FIN) February (HCM) March (FIN) 6 2 5April (HCM) May (FIN) 3 5 4June (HCM) July (FIN) 6 1 1August (HCM) 18 4 7September (FIN) 9 0 5October (HCM) November (FIN) December (HCM)
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Updates – Completed Items
Completed Items – Review List 9 Items to be completed in the new reporting
period Status
9 items from list completed 0 items from list not completed 0 item completed after target date
9 total items completed
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Update – 60 Day Target Items
60 Day Target Items – Review List
Discussion – questions/proposed changes/clarification
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Update – Watch Items List
Watch Items – Review List
Discussion – questions/proposed changes/clarification
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Office of State Finance
Agenda
FAB Purpose
Project Updates
Welcome
Issues
Feedback and Questions
Updates
