1 Final RFP Pricing WebEx JSC Engineering, Technology and Science Contract (JETS) May 3, 2012 Rosa Arevalo Cost/Price Analyst

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Final RFP Pricing WebEx

JSC Engineering, Technology and Science Contract (JETS)

May 3, 2012

Rosa Arevalo

Cost/Price Analyst

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Final Pricing WebEx Agenda

• Pricing Changes from Draft to Final RFP (Section L & M)

• Revised Workbook Templates Overview

– Technical Workbook • TRST Flowchart

– IDIQ Cost Template Workbook • IDIQ Process Flowchart

• Questions

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Changes from Draft to Final RFP (Section L)

• TECHNICAL

– Section L.23.3.2 Part 2 – Technical Approach (TA)

Final RFP: For Completion Form Task Orders 1 through 10, NASA expects

these TOs will represent at least 60% of the work; whereas, the

Task Order 11 Level of Effort (LOE) will represent up to 40%.

Task Orders 1 through 10 are representative of the anticipated

work under JETS, however, they do not represent the magnitude of the completion work effort.

In order to adequately size SOW Section 1 requirements, Offerors

are required to propose resources for Task Orders 1 through 9,

[except for Task Order 10 (Technical Narrative Only)]. In addition,

Offerors shall use the multiplier factors specified for each Task

Order in Attachment L-4 Technical Resources Summary Template

(TRST).

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– Section L, TABLE L-3:IDIQ Task Orders (TOs)• Reduced total number of TOs from 13 to 11• Renumbered all TOs (TO #1 through TO #11)

– Attachment L-3-11 “TO-RFP-11 Level of Effort (LOE)”• Reduced LOE hours • Reduced total LOE NLR costs

– Attachment L-5 Government Resource Estimate (GRE)• Changed Contract Year (CY) 1 GRE FTEs and Non-Labor Resources (NLR)

dollars for TO 1 through TO 9, and SOW Section 1 in Table 1 “IDIQ Completion Form Task Orders GRE and SOW Section 1.”

• Reduced the number of FTEs by Standard Labor Category (SLC), as well as, the total cumulative FTEs in Table 2 “Cumulative Labor FTEs by Skill Mix GRE …).”

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– Section L.23.5 Technical Workbook Instructions• Revised Technical Resources Summary Template (TRST) Narrative

Instructions to clarify which TOs:

– Require Offeror’s proposed resources (labor and non-labor) at the lower level (TO #3 and TO #9, as well as, SOW Section 1) versus summary level resources (TO #1, TO #2, TO #4 - #8)

– Require Offeror’s proposed resources (labor and non-labor) by year for each contract year (CYs 1-9):

» TO #1 through TO #5, and SOW Section 1

– Require Offeror’s proposed resources (labor and non-labor) for CY 1 only, and then straight-line proposed CY 1 resources for CYs 2-9:

» TO #6 through TO #9

– Require Offerors to convert all proposed resources into productive hours per SLC using the Offeror team’s labor conversion factor. The resulting total productive hours are then multiplied using the multiplier factor applicable to each TO, as specified in the “TRST- Multiplier TO #1 - #9” Tab of the Attachment L-4 TRST:

» TO #1 through TO #9

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– Technical Workbook Templates

• Replaced all Draft RFP Technical Workbook Templates

• Final RFP Attachment L-4 Technical Resources Summary Template (TRST):

– “TRST Multiplier TO #1-TO #9” Tab– “TRST TO # 1” through “TRST TO #5” Tabs– “TRST SOW Section 1” Tab– “TRST TO # 6 - #9” Tab– “TRT” TO # 3, “TRT TO #9” and “TRT SOW Section 1”

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• COST– Section L-23.5 Volume III Cost/Price Proposal, Page L-38 and L-46

• Major Subcontractor threshold criteria increased from $5M estimated contract value per year to $20M or more per year

• Revised IDIQ Cost Template Narrative Instructions:– IDIQ Rates Development – Contractor Specific Template (ICST); Page

L-41 and L-42 Require All Subcontractors with an estimated annual contract value at or

above $5M (inclusive of all major and minor subcontractors that meet this threshold) to complete this template.

Revised examples to allow for onsite and off-site overhead costs

– IDIQ Rates Development Template – Team (ITT) Revised examples to allow for onsite and off-site team composite fully

burdened labor rates

– IDIQ Task Order Pricing Template (TOPT) – Deleted narrative instructions in its entirety

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• COST• Revised IDIQ Cost Template Narrative Instructions Continued:

– IDIQ Summary Cost Template (ISCT) Added instructions for new ISCT Tabs: “ISCT TO #1-#9,” “ISCT

TO #11 LOE,” “ISCT SOW Section 1,” and “ISCT Roll-up” Added instructions for Offerors to provide the allocation (per

Section C SOW) for the resources (labor and non-labor) associated with SOW Section 1 for CY 1 only to all task orders (TOs 1-9), including the LOE task order, at the bottom of “ISCT TO #1-#9” and “ISCT TO #11 LOE” tabs.

– Other Supporting Templates Workbook» Minor Subcontractor Pricing Template (MSPT) – Added

requirement for Prime Offeror to provide supporting rationale in the cost narrative when significant differences exists between Fully Burdened Labor Rates (FBLRs) proposed by one or more minor subcontractors for the same SLCs.

» Overhead Template (OHT) – Revised instructions to require Offerors to provide supporting data for offsite facilities costs if a separate offsite overhead pool is proposed.

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• COST

– IDIQ Cost Templates Workbook• Revised Draft RFP IDIQ Cost Templates:

– Deleted all Task Order Pricing Templates (TOPTs)– Added new IDIQ Summary Cost Templates (ISCTs)

• Final RFP Attachment L-8 IDIQ Cost Templates Workbook:– Revised IDIQ Rates Development – Contractor Specific Template

(ICST)– Prime Burdens Template (PBT)– Revised IDIQ Rates Development Template - Team (ITT)– Revised IDIQ Summary Cost Template (ISCT):

» Replaced ISCT tab with:» “ISCT TO #1-#9,” “ISCT TO #11 LOE,” “ISCT SOW Section 1,”

and “ISCT Roll-up”

• NOTE: No changes to Other Supporting Templates Workbook

Lower Level ResourcesLower Level Resources

Summary Level Resources at the Task Order/Total Contract SOW Section 1 LevelSummary Level Resources at the Task Order/Total Contract SOW Section 1 Level

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Attachment L-4 Technical Resources Summary Templates (TRST) Flowcharts

Lower Level vs. Summary Level Resources

TRST – TO #1 (TO-RFP-01)TRST – TO #1 (TO-RFP-01)









TRST – SOW SECTION 1

TRST – SOW SECTION 1

Technical Resources Template (TRT)-TO

#3 Lower Level Resource Required (Subtasks 5.1 – 5.4)

Technical Resources Template (TRT)-TO #9 Lower Level Resource

Required (Subtasks 5.1.1 – 5.1.4)

Technical Resources Template (TRT)-SOW Section 1 Lower Level

Resource Required (WBS 1.1, 1.1.1-1.1.1,

1.2, 1.2.1-1.2.4)

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Attachment L-4 Technical Resources SummaryTemplates (TRST) Flowcharts

Resources Each Contract Year vs. Contract Year 1 Only



TRST – TO #3(TO-RFP-03)TRST – TO #3(TO-RFP-03)







TRST – SOW SECTION 1TRST – SOW SECTION 1

Multiplier Factor = 9Multiplier Factor = 9









TRST Tab: “TRST – MULTIPLIER

TO #1 - # 9”

Resources (Labor & NLR)

for Each Contract Year(CY 1 – CY 9)

Resources (Labor & NLR)

for Contract Year 1 Only

Straight-line CY 1 Resources for

CY 2 – CY 9

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Attachment L-8 IDIQ Cost Templates Flowchart

*FBR - Fully Burdened Rates

**SFBR – Subcontractor Fully Burdened Rates

IDIQ RATES

DEVELOPM ENTCONTRACTOR

SPECIFIC TEM PLATE (ICST)

(PRIM E)

IDIQ RATES



(M INOR SUB)

IDIQ RATES



(M AJOR SUB)

IDIQ

PRIM E BURDENSTEM PLATE (PBT)

IDIQ RATES

DEVELOPM ENTTEM PLATE-TEAM

(ITT)

SFBR*

SFBR*

FBR*

TECHNICAL

RESOURCES SUM M ARY TEM PLATE (TRST)

“TRST-M ULTIPLIER TO #1 -#9 ,” TRST TO #1-TO #5 , “ TRST TO #6-#9” and

“TRST SOW Section 1”

IDIQ

SUM MARYCOST

TEM PLATE (ISCT):

ISCT TO #1-#9ISCT TO #11 LOE

ISCT SOW Sec tion 1

ISCT Roll-up

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Changes from Draft to Final RFP (Section M)

• M.6 COST/PRICE FACTOR

– Revised Cost/Price factor language to be consistent with all the changes in Section L:

L.23.3 Volume I – Mission Suitability

L.23.5 Volume III –Cost/Price Proposal

Final Pricing WebEx

Questions?

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Documents

1 Final RFP Pricing WebEx JSC Engineering, Technology and Science Contract (JETS) May 3, 2012 Rosa Arevalo Cost/Price Analyst