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Extra-OrdinaryGeneral Assembly

29 March 2015

FIM FIM AFRICAAFRICA

1) Algeria (FASM)2) Botswana (BMS)3) Egypt (ATCE)4) Kenya (KMSF)5) Libya (LMF)6) Madagascar (FMM)7) Morocco (FRMM)8) Namibia (NMSF)9) South Africa (MSA)10)Tunisia (FTM)11)Uganda (FMCU)12)Zambia (ZMSA)13)Zimbabwe (ZMSF)

FIM Africa Members2

Members with Voting Rights

1) Algeria (FASM)2) Botswana (BMS)3) Egypt (ATCE) 4) Kenya (KMSF)5) Libya (LMF)6) Madagascar (FMM)7) Morocco (FRMM)8) Namibia (NMSF)9) South Africa (MSA)10)Tunisia (FTM)11)Zambia (ZMSA)

12)Zimbabwe (ZMSF)

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Quorum for Meetings

Art. 13.4 of FIM AFRICA Statutes:

“The quorum at a General Assembly (or Extra-Ordinary General Assembly) shall be at least one half plus one of the FMNs with the right to vote,

being present”

Quorum required: 7 FMNs with voting right being present

(50% of 12 FMNs + 1)

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Roll Call of FMNs1) Algeria (FASM)2) Botswana (BMS)3) Egypt (ATCE)4) Kenya (KMSF)5) Libya (LMF)6) Madagascar (FMM)7) Morocco (FRMM)8) Namibia (NMSF)9) South Africa (MSA)10) Tunisia (FTM)11) Zambia (ZMSA)12) Zimbabwe (ZMSF)

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Conflict of Interest 6

2014 Financials/Audited FinancialsTotal Revenue: $163,398

FIM Funding(excluding CMRF Grants): $79,729 FIM CMRF Grants : $68,341

(91%)

Direct Revenue $15,328 (licences, events, interest, promotional items)

(9%)

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2014 Financials/Audited FinancialsTotal Expenses excl. CMRF Projects : $106,462

Congress Expenses: $36,290 (34%)

Rider Travel Grants: $25,986 (24%) Events (FMNR,Officials,trophies) $10,647 (10%) Flags, banners, promo items, website, gen.exp. $10,724 (10%) Seminars,Council meets.,S&T,translation $ 8,042 (8%) Admininistrative costs $14,773 (14%) (audit fee,bank charges, forex losses,printing/stationery, postage

and courier, secretarial fees)

FIM CMRF Projects - $65,144

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2015 Budget – Revenue

FIM administrative subsidy $76,250

FIM membership fees surrendered by FIM $ 8,500

Gen.Revenue (licences,permits,flags) $12,820

Total Revenue excl. CMRF Grants : $97,570

CMRF Grants – past & current - $49,110

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205 Budget – Expenses Annual Congress $20,000 Council Meeting expenses $ 4,080

Seminars, Event Expenses (officials, FMNR) $ 6,650 MXoAN Rider Travel allowance $15,000 XCoAN Rider Travel allowance $ 5,500

Administrative costs $23,910 Financial Costs $ 1,600 Total Expenditure excluding CMRF Grants : $76,740 (excl. cost of Extra-Ordinary General Assembly)

CMRF Grants – past and present : $67,510

(CMRF Grants – past & present - $67,510)

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Decreasing ExpenditureUrgent Review of StatutesCompliance with FIM Statutes and removal/amendment of outdated articles, review of internal structure(s)

Current number of delegates and Commissions compared to 1999

General Assembly attendance – criteria for accommodation & travel payments of delegates

Number of members per Commission

Decreasing number of days of GA (agreed to at 2014 GA)

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Decreasing ExpenditureUrgent Review of By-Laws Evaluate all current championships and criteria

Set ceiling for number of seminars per annum and train experienced officials to conduct seminars in own/neighbouring countries

FIM AFRICA appointed Officials to be from neighbouring country (travel costs)

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Decreasing ExpenditureUrgent Review of Fees & Allowance Schedule Number of Classes (MX and Cross Country) compared to

2008 (Rider Travel Allowances)

Clearly define criteria (including in Statutes) of “active delegates and FMNs”

Consider initial proposed amendments tabled and approved at 23 February Council meeting

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Elections Procedure

Ballot Form

Appointment of Independent Scrutineers

Voting

Counting/verification of votes

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Elections

Announcement of results (destroy ballot papers)

Handing over of Presidency

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