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1
European UnionRegional Policy – Employment, Social Affairs and Inclusion List of Beneficiaries study prepared by Technopolis
Main findings Estimated time spent on publishing the beneficiary list
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European UnionRegional Policy – Employment, Social Affairs and Inclusion
Do you consider the amount of time and resources required for
data maintenance on beneficiary and project information to be?
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European UnionRegional Policy – Employment, Social Affairs and Inclusion
Formats used by the Managing Authorities to publish
information on beneficiaries: (n=50, multiple choices)
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European UnionRegional Policy – Employment, Social Affairs and Inclusion
Formats used by the Managing Authorities to publishinformation on beneficiaries of
ETC programmes
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European UnionRegional Policy – Employment, Social Affairs and Inclusion
Frequency of the update of LoB information
Frequency of the updateNational / regional
programmesETC
programmes
It's done automatically 5 1
Daily 1
Weekly 2
Every second week 3
Monthly 10 1
Quarterly 7 1
Twice a year 2 1
Yearly 7
Ad-hoc including ‘it's linked to the call for proposals’
12 15
Total 49 19
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European UnionRegional Policy – Employment, Social Affairs and Inclusion
Types of processes used to publish data• Figure 8 Process to publish beneficiary list
Type of process to publish beneficiary list
Classification of responses (no.)
Automatic 17
Semi automatic 12
Manual 15
Other 6
Total 50
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European UnionRegional Policy – Employment, Social Affairs and Inclusion
Importance of data comparability
Importance of comparability
For your internal purposes - how important is it to be able to directly compare with other regions?
Not at all important
Of some importance
Important
Crucially important
Number of responses
With regions in your country
10 11 16 4 41
With other Member State regions
12 19 13 0 44
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European UnionRegional Policy – Employment, Social Affairs and Inclusion
MA compare rather within the MS
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European UnionRegional Policy – Employment, Social Affairs and Inclusion
Only 42% (28% for ETC) of programmes collect any user feedback on the List of Beneficiaries
22% (11) of the programmes have information in a foreign language
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European UnionRegional Policy – Employment, Social Affairs and Inclusion
Technical approaches
• National vs regional databases(sometimes 2 databases exist)
• Basic IT solutions: MS Excel/Access / Manual processes
• Intermediate IT solutions: My SQL databases, (e.g. SI; Vienna) / semi-automated processes (e.g.: data extracted data from db ->PDF)
• Advanced IT solutions: e.g. Oracle-based (i.a. DK, HU, PL), IBM cognos (CZ) or Presage (FR) -> Fully automated processes: these are very efficient and powerful but costly to implement
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European UnionRegional Policy – Employment, Social Affairs and Inclusion
• Data should be downloadable, searchable and compatible (at least on a national basis)
• Commission to provide more detailed and prescriptive format, including common field descriptors for each compulsory field (e.g. Public co-financing and EU co-financing separate)
• Commonly agreed data standards have to include field separators to allow the export of data (-> CSV file format) and the comparability and searchability of the data
• MA to increase the update frequency of the information in the Lists of Beneficiaries (LoB)
List of Beneficiaries studyMain recommendations of Technopolis
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European UnionRegional Policy – Employment, Social Affairs and Inclusion
Suggested field names• Project name• (Lead) beneficiary name• EU co-funding • National public co-funding• Total funding• (Lead) Beneficiary address lines 1-3 • Post code• Project Summary• Project Summary (EN)• Project start date• Project end date• Project duration • Country• Last updated
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European UnionRegional Policy – Employment, Social Affairs and Inclusion
Please discuss this in the INFORM network group on www.regionetwork2020.eu
E-mail: [email protected]