1 Arizona Nutrition Network FY2010 Local Incentive Award Application Training February 2009 By Dolores H. Sawka, RD

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Arizona Nutrition Network

FY2010 Local Incentive Award

Application Training

February 2009

By

Dolores H. Sawka, RD

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Session Objectives

• Experience iLinc Online Technology• Review of the LIA Program• Discuss SNAP-Ed • Identify Program Requirements

and Benefits• Examine Reporting

Forms

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FY10 LIA Application Training

Online Training for FY10 Application– Material is presented– Reviewed by questions and

answers– Audience responses– Partner participation from

your computer

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Local Incentive Award

“LIA”

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FY10 LIA Application TrainingReview

• Nutrition Education Funding Opportunity

• Reimbursement program NOT a grant

• Federal Fiscal Year – October 1, 2009 through September 30, 2010

• Requires State/Local funds spent at the local level

• Increases nutrition education budget by 50% through federal reimbursement

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LEVEL OF LIA PARTNERSHIPS

Contributing

Supporting

Community

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Community Partnership

A Community Partner…– is a person or representative of an agency

interested in receiving AzNN materials, news, or information, but is unable to attend meetings or participate in many Network activities

– may be limited to simply ordering and using AzNN materials

– may include teachers, self-employed professionals, consultants, etc

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Supporting Partnership

A Supporting Partner…– works with contributing partners in the

local areas, utilizes AzNN messages and materials

– may contribute funds to the leading agency but does not have a contract with ADHS

– valuable partner within the AzNN but is unable to contribute matching funds to the Network

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Supporting Partnership

– Federally funded agencies (Head Start)– State Agencies (Department of Economic

Security, Department of Education, Department of Agriculture, etc.)

– Private Non-profit agencies (American Heart Association, Food Banks, etc.)

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Contributing Partnership

A Contributing Partner…– is a lead agency in contributing state/local

share funds to the AzNN – contracts with ADHS and receives

reimbursements – attends AzNN meetings and participate in

committees– has access to all AzNN materials as well as

promotional items– works with supporting agencies

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Joining AzNN• Community Partnership

– Contact information will be added to our Partner database and email distribution list

• Supporting Partnership– Database and email list– Contact information will be shared with local Matching

Partners– Let us know if committee and event participation interests

you

• Contributing Partnership– All the above– Apply for Local Incentive Award (LIA)

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What is the Process for Applying?

One section application requires completion of an Excel file

Important Application Due Date

March 30, 2009, by 3:30 pm

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Where does the funding come from?– USDA Federal SNAP funds– State, County, or Local Public Funds– Cash Donations in some cases

Funds are to expand and enhance nutrition education provided for SNAP

Participants in Arizona.

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Who qualifies?- City Governments

- County Health Departments

- Indian Tribal Organizations

- Non-Profit Agencies

- School Districts

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How much funding is available?– Is not capped or competitive.– Must submit applications for approval. – Limited by the Local Share funds available

and program activities

meeting USDA

requirements.

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What will your program receive?

• Determine Local Share Funds used for allowable nutrition education activities serving SNAP eligible individuals for nutrition education purposes

• Eligible for reimbursement equal to 50% of the Local Share Budget

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ExampleProgram spends:

$500,000 in Local Share Funds for nutrition education

Program eligible to receive:

$250,000 in Federal Share funds to expand nutrition education services

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• All contracts must be USDA approved

• Activities paid with Federal Share funds must expand current nutrition education efforts

• Requirements are the same for both Local Share and Federal Share Funds

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Where can Nutrition Education be found?Examples: • County Health Departments• Tribal Programs• School Districts• Non-Profit Agencies• Senior Centers• Childcare Agencies

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Who is the Target Population?

– SNAP Participants

– People Eligible to Participate in SNAP

– Food Distribution Program on Indian Reservations (FDPIR) participants

– Highest priority is given to SNAP eligible women and their children

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Target Audience Categories:

• Certified Eligible

• Likely Eligible

• Potentially Eligible

by Site or Location

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Certified Eligible• SNAP Participants at 100% FPL• Food Distribution Program on Indian

Reservations (FDPIR)• “Adopt an Office” activities

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Likely Eligible• Documented Incomes at or below 130% of the

Federal Poverty Level (FPL)• Head Start Children • Commodity Supplemental Food Program Elderly

Participants (CFSP)• Food Bank or Food Bank patrons• WIC (Participants at or below 130% of FPL)• TANF recipients

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Potentially Eligible by Site or Location• Documented income at or below 185% of the

Federal Poverty Level (FPL)• Schools with 50% or more students receiving

free or reduced lunch – without duplicating

efforts• Census tracts with 50% or more of the

population at or below 185% FPL• Must be USDA approved (exclusivity waiver)

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Questions?

1. What would be another source to use to qualify a site other that NSLP or Census Track?

Ans: CACFP Mapper

2. What is required by USDA for each Potentially Eligible site?

Ans: Exclusivity Waiver

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Program Goals• Determine Local Share Funds used for allowable

nutrition education activities serving SNAP eligible individuals for nutrition education purposes

• Eligible for reimbursement equal to 50% of the Local Share budget

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What is Local Share? • Money spent for staff time, equipment, materials,

space, and other expenditures for nutrition education activities

• Public funds from state/local sources (not federal) and/or private donations meeting USDA criteria

• Indian Tribal Organizations may be able to use some federal funds (depending on wording of the federal program)

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Sources of Local Share Examples

• County General Funds

• State Funds

• City Funds for Parks and Recreation

• School District Funds

• Tribal Funds

• Private Donations

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Private Cash Donations • No endorsements of donors or products• No funds will revert back to the donor or benefit

the donor• No restrictions on use• Funds are under the state’s administrative

control

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Indian Tribal Organizations

• Some federal funds provided to Indian Tribal Organizations can be used as Local Share funding source

• Authorizing legislation must include “other federal laws not withstanding” language

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What is Federal Share? • USDA SNAP funds reimbursed for additional

expenses to increase and enhance nutrition education efforts for target population

• Your agency is eligible for Federal Share funds of up to 50% of your approved Local Share budget

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Questions?

1. What is Local Share and what is it used for?

Ans: Money spent for staff time, equipment, materials, space, and other expenditures for nutrition education activities

2. What is Federal Share and what is it used for?

Ans: USDA SNAP funds reimbursed for additional expenses to increase and enhance nutrition education efforts for target population

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Supplemental Nutrition Assistance Program-Education (SNAP-Ed)

• Dietary Guidelines

• MyPyramid

• Behaviorally-Focused

• Science-Based

• Social Marketing and Community Education

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All SNAP-Ed activities

must focus on the selection

and consumption of

healthy foods within a

limited budget

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SNAP-Ed Priorities:

Health Promotion Is to help SNAP eligibles establish healthy eating habits

and a physically active lifestyle

Primary PreventionTo help prevent or postpone chronic diseases

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LIA Program isPrimary Prevention

The LIA program is to help SNAP eligibles, throughNutrition Education and Promotion of Physical Activity,prevent or postpone the onset of diet-related chronic

diseases by establishing more active lifestyles and better eating habits

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Question? What takes place with Secondary/ Tertiary Prevention?

Ans:1. Screening and Identification of people at risk

for chronic diseases2. Diet modification to assist people that have a

disease

Is this allowable for our program?

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SNAP-Ed Behavioral Outcomes:• Eat fruits and vegetables, whole grains,

and fat free or low fat milk every day• Be physically active every day

as part of a healthy lifestyle• Balance caloric intake from food and

beverages with calories expended

Other behavioral outcomes may be approved if justification is provided and approved by USDA.

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LIA Program Requirements

• SNAP-Ed meets Dietary Guidelines

and My Pyramid

• Allowable/Unallowable Costs

• Reasonable and Necessary

Expenditures to promote change

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• Contract with the Arizona Department of Health Services (ADHS)

• Monthly Financial and

Program Reports

• AzNN Policies and Procedures

• Four required training

meetings per year

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• Implement your approved

nutrition education work plan

• Use AzNN and USDA

materials and messages

• Enjoy your work

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Questions?1. When is your FY10 Application due? Ans: March 30th at 3:30 pm

2. There are three target areas that your program must adhere to, out of this list what is missing?

1. SNAP-Ed meets Dietary Guidelines and My Pyramid2. Must adhere to the Allowable/Unallowable Cost3. Reasonable and necessary expenditures to promote change

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Benefits to the LIA Program

As a Contributing Partner -Access to Free materialsSocial Marketing Tools

CostumesTraining

NetworkingIncentive items from AzNN website

Receive Reimbursement

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http://www.eatwellbewell.org/pdf/FV_event_in_a_box_preschool_2007.zip

http://www.eatwellbewell.org/pdf/fnv_funfoodnews_2006.pdf

http://www.eatwellbewell.org/pdf/es/fnv_recipecards_2006.pdf

http://www.eatwellbewell.org/pdf/es/FVMM08_FFNSP.pdf

http://www.eatwellbewell.org/pdf/fnv_vegetablechart.pdf

http://www.eatwellbewell.org/pdf/FY07GLFFNEnglish.pdf

http://www.eatwellbewell.org/pdf/glw_funfoodnews_2005.pdf

http://www.eatwellbewell.org/pdf/es/glw_recipecards_2005.pdf

http://www.eatwellbewell.org/pdf/ghc_funfoodnews_2006.pdf

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10 MINUTE BREAK

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Time Documentation

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FY10 LIA Application TrainingTime Documentation

Labor Activity Reports/Continuous Time Staff

• Reporting Employees – 100% SNAP-Ed

• Must have 100% time spent on SNAP-Ed activities

• Requires a certification at least every 6 months

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Certification Sample

ARIZONA DEPARTMENT OF HEALTH SERVICES Bureau of USDA Nutrition Programs


Certification of Duty Performance

FEDERAL FISCAL YEAR:

PERIOD (select one):

October 1 – March 31

April 1 – September 30

NAME:

POSITION TITLE:

As the incumbent of the position listed above, I certify that all work performed during this period was solely for the Federal grant shown above in accordance with the Office of Management and Budget Circular No. A-87, Attachment B, Paragraph 8h, 3-4, Circular No. A-122, Attachment B, Paragraph 8B, 1-2, Circular No. A-21, Attachment J, Paragraph 10 A-D.

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Employees that are not 100% SNAP-Ed

• Time documentation must show:– After-the-fact distribution– All activities– Prepared at least monthly and must match

one or more payrolls– Signed by employee and supervisor

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Administrative - Management Duties– Personal Supervision– Payroll– Traveling to attend meetings– Preparing reports and proposals– Traveling to and providing staff training– Professional development activities

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Direct Delivery Services– Preparing lesson plans– Travel to and from sites– Teaching allowable SNAP-Ed– Surveys or Evaluation questionnaires– Summarizing results of Nutr. Edu. Activities– Ordering Nutr. Edu. materials– Conducting Physical activity demonstrations

• Must include a nutrition message

– Making referrals– Setting up lessons and activities

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Labor Activity Report SampleLabor Activity Report Pay Period: To: Department of Health Services

Position No: Timekeeper's Name: Name: EIN: Telephone Number:

9/20 9/21 9/22 9/23 9/24 9/25 9/26 9/27 9/28 9/29 9/30 10/1 10/2 10/3S S M T W T F S S M T W T F

0000000

000

0% 0% Total Hours Worked 0% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0LEAVE TimeCOMP 330 0HOLIDAY 322 0ANNUAL 300 0SICK 310/311 0LWOP 640 0Jury Duty 350 0

Total Leave Hours 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Pay Period Totals 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

NETWORK FSNE Time# Hours *Management 0# Hours **Direct 0

Total FSNE Hours 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0I certify that the hours above represent, to the best of my knowledge,an accurate record of the time that I have devoted to the identifiedprograms/activities as per ADHS policies and procedures.

DateNOTE: Due to Timekeeper when signing time sheet. Due into Payroll Office on Monday, before close of business. LAR will not be processed without Signatures. Date Date

Total

09/20/08 10/03/08

PCA

Employee Signature

BNP Financial Accountant

%Change - % -

Supervisor Signature

DefaultFunding AYIndex Description

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Time logged to Local Share or Federal Share

• Salaries and wages must be based on payroll records

• Weekly records must be maintained, and signed by pay period or once a month

• Teacher• Supervisor

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Batch Cover SampleArizona Nutrition Network Local Incentive Award Program

Contributing Partner Staff SNAPed Time Documentation Cover Sheet

For Month of

Organization FFY Please Print

I have reviewed these time documentation forms which show an after-the-fact distribution of time spent in SNAPed activities. There are ____ timesheets totaling ____ hours included with this cover sheet. _______

Supervisor Signature Date

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Questions?

1. For record keeping, what is the difference between travel to meetings and travel to teaching sites?

Ans: Travel to meetings is Management time

Travel to Teaching sites is Direct time

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InvoicesLocal and Federal Share

Actual Costs

Due 15th of Each Month

Electronic and Hard Copies

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InvoiceContractor: Arizona Nutrition Network Date: 10/1/2008 Address: 150 North 18th Avenue, Suite 310 Report Period: October 1 - 31, 2008 Phoenix, AZ 85007 Contract #: HG??????-1

PO #: E9H?????

Budget Categories for Local ShareApproved Local Share

Budget Total (1)Actual ExpensesThis Period (2)

CumulativeExpenses To Date (3)

Unexpended Balance (4)

A. PERSONNEL COSTS/SALARY $22,000.00 $0.00 $0.00 $22,000.00

B. FRINGE BENEFITS $12,000.00 $0.00 $0.00 $12,000.00

C. CONTRACTS/GRANTS/AGREEMENTS $3,000.00 $0.00 $3,000.00

D. NON-CAPITAL EQUIPMENT SUPPLIES $4,000.00 $0.00 $4,000.00

E. MATERIALS $5,000.00 $0.00 $5,000.00

F. TRAVEL $6,000.00 $0.00 $6,000.00

G. BUILDING/SPACE $7,000.00 $0.00 $7,000.00

H. MAINTENANCE $0.00 $0.00 $0.00

I. EQUIPMENT & OTHER CAPITAL $9,000.00 $0.00 $9,000.00

J. INDIRECT COSTS $10,000.00 $0.00 $10,000.00

TOTAL EXPENSES $78,000.00 $0.00 $0.00 $78,000.00

Budget Categories for Federal ReimbursementApproved Federal Share

Budget Total (1)Reimbursable Expenses

This Period (2)Cumulative Reimbursable

Expenses To Date (3)Unexpended Balance (4)

A. PERSONNEL COSTS/SALARY $20,000.00 $0.00 $0.00 $20,000.00

B. FRINGE BENEFITS $8,000.00 $0.00 $0.00 $8,000.00

C. CONTRACTS/GRANTS/AGREEMENTS $4,900.00 $0.00 $4,900.00

D. NON-CAPITAL EQUIPMENT SUPPLIES $2,000.00 $0.00 $2,000.00

E. MATERIALS $3,000.00 $0.00 $3,000.00

F. TRAVEL $100.00 $0.00 $100.00

G. BUILDING/SPACE $500.00 $0.00 $500.00

H. MAINTENANCE $500.00 $0.00 $500.00

I. EQUIPMENT & OTHER CAPITAL $0.00 $0.00 $0.00

J. INDIRECT COSTS $0.00 $0.00 $0.00TOTAL EXPENSES $39,000.00 $0.00 $0.00 $39,000.00

PCA: 44161 Object Code: 6811

Index #: 98939 AY: 09

Signature of Authorized Organizational Representative Date Signature of Authorized Arizona Department of Health Services Staff Date

L O C A L I N C E N T I V E A W A R D I N V O I C E

I certify the above claim is true, correct and complete according to the terms and conditions of the contract. I also certify that the service dates were within the time period of the grant.

NOTE: Cumulative Federal reimbursement expenses must not be greater than 50% of the Local Share cumulative expenses.

This Box is for Official ADHS Staff Only

$0.00ADHS Reimbursable Allowed:

FINAL REPORTPeriodic Report

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Monthly ReportsEducation and Administrative Reporting

System (EARS) RequirementsDue 15th of Each Month

All ActivitiesFour Sections

Electronic Copy

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Direct Tab

TOTAL 0 0 0 0 0 0 0 0 0 0 0

Length of

Session in

Minutes

Number of

classes in series

Food Demo?

2

Total

Partici-pants

(1st Time)

%Interac-

tivemedia 1 3 4

Date Delivery SiteClass

IdentifierContacts

FirstInterve-

ntionwiththis

group?

Anynew

partici-pants?

Primary Content

Session number

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Unduplicated Tab

School Sites

All Other Sites

M F M F M F M F

TOTAL 0 0 0 0 0 0 0 0 0 0 0 0 0

Undup-licatedCount

% FreeMeal

Recipients(School,

Child Careor ADHCsettingonly)

Participant Food Stamp Participant Age and Gender

Age/Gender

Total

60+ Yrs18 - 59 Yrs

DateClass

IdentifierDelivery Site Type of Setting

Food Stamp Participants

0 - 4 Yrs 5 - 17 YrsOther

Partici-pants

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Indirect Tab

TOTAL TOTAL

Type Source of Data

Materials Distributed Communication and Events

Date Name of Activity Estimated Reach Type Date Name of Activity Estimated Reach

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Narrative Tab

XXX

Challenges/Unmet Needs

1. Adopt-an-Office Activities or other FSNE at Food Stamp Offices: Adopt-an-Office Activities

Staff Meetings (i.e. going over social marketing campaign changes with staff)

5. Methods of Evaluation:

Anecdotal Information *From Direct, Unduplicated and Indirect worksheets.

6. Evaluation ResultsResults:

2. Quarterly Total Direct Contacts*:

1. Methods for collecting quantitative and demographic data:Data Collection & Evaluation

2. Most Significant Accomplishments:

1. Activities this Quarter:

4. New Equipment Purchased:

3. New Materials Developed (provide copy):


4. Quarterly Total Indirect Contacts*:3. Quarterly Total Unduplicated Contacts*:

Indirect Activities (i.e. replenishing handouts - Fun Food News)Direct Activities (i.e. one-on-one education w/ participants)

Summary of Activities (include partnership and collaborative efforts and Adopt-an-Office activities)

Quarter 1: October 1 - December 31FY

Local Incentive Award Agency Quarterly Narrative Report

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Conclusion

• Experienced iLinc Online Technology

• Reviewed of the LIA Program

• Discussed SNAP-Ed

• Identified Program Requirements and Benefits

• Examined Reporting Forms

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FY10 LIA Application TrainingMonthly Reports

Questions?

Documents

1 Arizona Nutrition Network FY2010 Local Incentive Award Application Training February 2009 By Dolores H. Sawka, RD