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A presentation for:AESA
April 16, 2014by:
Varouj S. Abkian, P.E.Assistant Director
City of Los AngelesSanitation
STRATEGIC PLANNING & EXECUTION PROCESS
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A path finding process:- who are we?- why do we exist?- where are we going?- how will we get there?- what do we hope to accomplish?- what are our strengths and weaknesses?- what are our opportunities and threats?
STRATEGIC PLANNING
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6)6) Goal Implementation Plan Goal Implementation Planspecifically indicates how each goal must specifically indicates how each goal must be achieved (list of deliverables and be achieved (list of deliverables and actions vs. time).actions vs. time).
5)5) GoalsGoalsare outcomes that must are outcomes that must happen to get us closer happen to get us closer to our visionto our vision..
Goals must be SMART.Goals must be SMART.
pecificpecific
easurableeasurable
chievablechievable
ealisticealistic
ime dependantime dependant 1) Our1) Our MissionMission is what we do.is what we do.
4)4) Key Result Areas Key Result Areasare the areas where we are the areas where we
concentrate our efforts and goals.concentrate our efforts and goals.
Strategic Planning Strategic Planning Various termsVarious terms
We are We are here.here.
7)7) Guiding Prin
ciples & Values
Guiding Principles & Values are th
e rules of th
e road.
are the ru
les of the ro
ad.
3)3) Strategic Plan
Strategic Plan is th
e road to
wards our vision.
is the ro
ad towards our v
ision.
2) Our
2) Our Vision
Vision
is where we
is where we
want to be.
want to be.
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Step 1 – Internal and External Environment Assessment (SWOTts)Step 2 – Define the Future in 5 years (definition of success) &
How We Get ThereStep 3 – Reassess your Mission, Vision, Motto, and ValuesStep 4 – Define Key Result AreasStep 5 – Define Goals for immediate future (a few may carry on
beyond one year horizon) Step 6 – Develop Goal Implementation PlansStep 7 – Write the PlanStep 8 – Communicate the PlanStep 9 – Develop Balanced Score Board (Strategic Execution)Step 10 – Monitor Progress (Strategic Execution)
YEARLY STRATEGIC PLANNING CYCLE
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Step 1 – Internal and External Environment Assessment Strengths, Weaknesses, Opportunities, Threats, and trends (SWOTts)
Use of benchmarks Use of a employee driven focus group Brainstorming among management Interviewing public officials, customers and
stakeholders – MOST IMPORTANT
YEARLY STRATEGIC PLANNING CYCLE
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What Do we really want (where do we really want to What Do we really want (where do we really want to go)?go)?
The “Definition of Success” or the The “Definition of Success” or the FutureFuture
THE ESENCE AND FOCAL POINT OF THE PLAN
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Step 2 – Define The Future (definition of success) Executive management – Imagine yourself 5 years
into the future Look back into the past 5 years knowing that you
have succeeded in everyway possible and write down the successes and achievements that really count – generate a “want” list – It should feel good!
Acid test – Now think that you have failed miserably and generate a “do not want” list of failures – You should feel in pain now! Use this list only to check that you have not missed anything in the list of successes and then destroy this list!
Combine the list generated by the Executive Team. Note: This list is also used to create the Key Result Areas (KRAs)
Using the list, create a story and call it “Definition of Success”
YEARLY STRATEGIC PLANNING CYCLE
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Step 3 – Reassess your Mission, Vision, Motto, and Values
Simplicity is power! Focus on the “Definition of Success” Review other organizations’ mission, vision and
values Brainstorm and create a list of terms to use Create various versions of mission, vision, & motto,
and optimize Brainstorm a list of values, prioritize them and write
a definition for everyone of themNote: Mission and vision statements may change over
the years but values that guide every behavior and decision must stay unchanged, so think this through!
YEARLY STRATEGIC PLANNING CYCLE
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YEARLY STRATEGIC PLANNING CYCLE
Step 4 – Define Key Result Areas (the power of “chunking”)
Focus on the list of “wants” that assisted in generating the “Definition of Success”
Find the common themes or groupings of these ideas (the power of Chunking)
The common themes become the key areas that you want the organizational efforts to be focused
Goal are bunched under each Key Results Area (KRA)
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Finalize Goals
Definition of Success (Future)
Define Key Result Areas (KRA’s)
Develop Goals under each KRA
Combine Goals
Note: Goals that are not used for at the organizational level
are used within divisions or work units
Step 5 – Define Goals & Select Goals
YEARLY STRATEGIC PLANNING CYCLE
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A
B
C
D
Achievable
$ S
avin
gs
FORMULATE GOALS
Another criteria or filter in selecting goals:
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Step 6 – Develop Goal Implementation Plans Appoint leaders and supporters to write the goal
implementation plans for every goal Appoint someone from the executive team to guide
the formulation of the implementation plans Follow a given template Make sure all deliverables are Specific, Measurable,
Attainable, Realistic and Time dependent (SMART)
YEARLY STRATEGIC PLANNING CYCLE