06Dropbox

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Dropbox

Koehler Center Websitehttp://www.cte.tcu.edu

TCU On-line/LearningStudio websitehttp://www.tcuglobal.edu

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Table of Contents 1 Dropbox ................................................................................................................................................ 3 1.1 Create Baskets ........................................................................................................................... 4 1.1.1 Create a Dropbox Basket for a New Content Item ............................................ 4 1.1.2 Create a Dropbox for an Existing Content Item ................................................. 6

1.2 Edit or Delete Baskets and Items ...................................................................................... 6 1.2.1 Edit a Dropbox Basket Name ..................................................................................... 6 1.2.2 Delete a Dropbox Basket ............................................................................................. 7

1.3 Grade Dropbox Items ............................................................................................................. 7 1.4 Assign Grades ............................................................................................................................ 9 1.5 Assign Grades to Multiple Students ............................................................................... 10 1.6 Return Graded Assignments ............................................................................................. 10 1.7 Link Content Items to Dropbox ....................................................................................... 11 1.8 Move Items to Another Basket ......................................................................................... 12 1.9 View Dropbox Items ............................................................................................................. 12 1.9.1 View Inbox ....................................................................................................................... 13 1.9.2 View Outbox .................................................................................................................... 13 1.9.3 View No Submissions Box ......................................................................................... 14 1.9.4 Sort Items in Inbox, Outbox and No Submissions box .................................. 14 1.9.5 View Submissions from all Students .................................................................... 15 1.9.6 View Entire Inbox ......................................................................................................... 15

2 MS Word 97-‐2003 ......................................................................................................................... 17 2.1 Suggested procedures for faculty using eCollege Dropbox and MS Word .... 17 2.2 Record a macro in Word ..................................................................................................... 18

Show the Developer tab ........................................................................................................ 18 Record a macro ........................................................................................................................... 18 Run a macro .................................................................................................................................. 20 Write a macro from scratch ................................................................................................. 21 See it in action ............................................................................................................................. 21

3 MS WORD 2007 (PC) Macros and Track Changes – Please note the latest Macintosh version of MS Word does not have Macros. ........................................................... 23 3.1 Record a macro ....................................................................................................................... 23

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3.2 Change the keyboard shortcut for a macro ................................................................ 26 3.3 Run a macro ............................................................................................................................. 27 3.4 Write a macro from scratch ............................................................................................... 27 3.5 Turn on change tracking ..................................................................................................... 28 3.6 Turn off change tracking .................................................................................................... 29 3.7 Track changes while you edit ........................................................................................... 29 3.8 Review tracked changes and comments ...................................................................... 30

4 MS WORD 2011 (MAC) Macros 4.1 Record a macro……………………………………………………………………………………..31 4.2 Create a macro by using Visual Basic for Applications……………………………..32 4.3 Run a macro………………………………………………………………………………………….32 4.4 Edit a macro………………………………………………………………………………………….33 4.5 Copy part of a macro to create another macro………………………………………..34 4.6 Delete a macro………………………………………………………………………………………34

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1 Dropbox

The Dropbox tool provides a central location where you and your students can submit and retrieve assignments and graded activities. Think of the Dropbox as a virtual Inbox and Outbox for course assignments where you can:

Retrieve submitted assignments from your students in your Inbox

Send graded assignments back to your students in your Outbox

Your Dropbox/Inbox is also linked directly to the Gradebook, which makes it easy to open an assignment, grade it, and then record the student's grade directly into the Gradebook all from one place. Students can open a graded item from either the Dropbox or from the Gradebook and see their grade for that item. You can also attach files and documents to assignments when you return them to students. If you attach a file with a different extension than what is supported by the system, zip the file(s) and then attach the .zip file.

Design Tips:

You can move Dropbox submissions between baskets so long as the student does not have a submission in the other basket.

You can select students within Dropbox and navigate to the Email tool with the selected students automatically inserted as recipients.

You can select and download all submissions in Dropbox at once. The system zips the files upon download.

Click the No Submissions tab to view a list of those students who have not submitted documents to Dropbox.

For best results, avoid using special characters (like "*," "-," "%," etc.) in the folder and file names you upload to Dropbox.

Have students submit assignments to Dropbox. This reduces the amount of email you receive, and can substantially reduce

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clutter and possible confusion for you and for your students.

Students will appreciate a central location for submitting and retrieving assignments and graded activities. Since Dropbox links directly to the Gradebook, you can view and grade submitted work from a single location. You can also create links within the course that go directly to the Dropbox, so students know exactly how and where to submit assignments.

1.1 Create Baskets

Before students can submit an assignment to the Dropbox, you must first create a Dropbox basket for the content item. You can create a Dropbox basket for a content item when you first add the content item to the course, or you can add the Dropbox basket for the content item later. Only content items for which you have created Dropbox baskets display in the Dropbox submission area for students. Students select the appropriate Dropbox basket and then submit their assignment to that basket.

1.1.1 Create a Dropbox Basket for a New Content Item

Step 1: In the navigation tree, click the Author tab.

Step 2: In the navigation tree, select either Course Home or the Unit to which you're adding the new content item.

Step 3: If you're adding a new content item to

• Course Home, click Course Items, and then click Add Items.

• Unit, click Unit Content Items, and then click Add Items.

Step 4: Select the Create dropbox basket check box. In the other fields provided, enter information accordingly (explained below).

Step 5: Click Add Items. This adds the new content item to your Course Home page or Unit and automatically

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creates a Dropbox basket for the new content item.

Fields

In this field

Do this

Name: Either:

• Type a name for the new content item. When you enter a new item name, it displays in the Select existing item name drop-down list. Naming content items lets you customize your course. For example, you might create an .xls spreadsheet content item in your course and name the content item "Worksheet."

• Select an existing content item from the drop-down list. This list displays names to previously created content items.

Item type: Select a content item type.

Add to: Select either Course Home or the Unit to which you want to add the content item.

Assign to: Select the audience for the content item.

Hide Item from Students

Select this check box if you do not want the content item to show in course view to students.

Some instructors like to work ahead and add content items to the course, hide them, and then add the content to the content items at a later time.

Create dropbox basket

Select this check box to create a Dropbox basket for the content item. When you create a Dropbox basket for a content item, students can submit assignments related to the content item directly to the Dropbox basket for the item.

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1.1.2 Create a Dropbox for an Existing Content Item

Step 1: In the navigation tree, click the Author tab.

Step 2: Click on a content item.

Step 3: Click Toolbox.

Step 4: Click Create Dropbox Basket. A Dropbox basket is created for the selected content item. If a Dropbox basket was previously created for the selected content item, this link will read Delete Dropbox Basket instead.

Step 5: Click Save Changes.

Once you create a Dropbox basket for a content item, students can use the Dropbox feature to submit assignments to the basket. Dropbox baskets are always named after the Unit and the content item name (i.e., Unit 4: Readings). You can, however, rename or edit Dropbox baskets.

1.2 Edit or Delete Baskets and Items

By default, all Dropbox baskets are created and named after their Unit and content item name. For example, Unit 2: Readings. This helps students when they submit an assignment because they can easily associate their assignment with the correct Dropbox basket. As an instructor, you can rename and delete Dropbox baskets.

1.2.1 Edit a Dropbox Basket Name

Step 1: On the Tools menu, click Dropbox.

Step 2. In the Edit column, click .

Step 3. Make your changes and click Save Changes. Students must submit assignments to the new or revised Dropbox basket.

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1.2.2 Delete a Dropbox Basket


Step 2: In the Delete column, click . A confirmation message displays. If the basket contains items, select the check box to accept the confirmation message.

Step 3: Click Delete Basket. If the basket contains items, click Delete Basket & All Items.

You can also delete a Dropbox basket and its contents from the Toolbox for a particular content item.

1.3 Grade Dropbox Items

The Dropbox makes it easy to grade assignments and return the graded work to students. In fact, you can open and grade assignments from the Dropbox without having to go to the Gradebook!

The submissions you review from students might contain information, comments the student entered at the time the assignment was submitted, and any attachments or files part of the assignment itself. You can open and view attachments from your Inbox. You can also add comments and enter grades from the Quick Grade View (Gradebook Details).

Design Tips:

You can only enter grades through Dropbox for assignments that you have set up in the Gradebook as gradable.

Current items not marked as gradable display NA in the Number/Letter Grade columns of your Dropbox and do not display Number/Letter Grade fields in the Gradebook Details window.

Any grades you save through the Dropbox are saved to your Gradebook as well. This means you can assign and save a grade from the Dropbox and do not have to transfer the grade to the

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Gradebook.

There are several ways you can return graded assignments to students. You can return each individual assignment as you grade it, or you can grade all assignments and then return them all at once.

When a student submission includes an attachment, displays next to the assignment name in your Inbox. Hold your mouse over to display the file name of the attachment.

To open the Gradebook Details window, click on the student name rather than (if the assignment includes an attachment). If you click

, the attached file opens in a separate browser window. You can always access the attachment from the Gradebook Details window.

Quick Grade View (Gradebook Details) window

Use the Gradebook Details window in Dropbox to add comments, assign grades, and return grades to students. The grades you assign are saved to your Gradebook. To open the Gradebook Details window, go to your Inbox and click the student's name.

Field Description

Numeric Grade Type a numeric grade for the submission. This field only displays if you've identified the content item as gradable in your Gradebook.

Letter Grade Type a letter grade for the submission. This field only displays if you've identified the content item as gradable in your Gradebook.

Weighted Average

Displays the weighted average for the submitted assignment based on the values entered in the Gradebook.

Return to student upon closing

(Selected by Default) Saves the grade and returns the assignment to the student. In this case, the grade is saved and the assignment is returned to the student (i.e., the assignment moves from your Inbox to your Outbox and the student is able to see the assignment in his/her Inbox.) Leave this check box selected if you want students to receive their graded assignment after you close the Gradebook Details window; otherwise, clear the check box.

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Visual Editor Type any comments, suggestions, etc. that you might have about the student's submission. For example, you might want to include why you assigned the grade you did, or you might direct the student to areas for additional study.

Add/Remove Click to attach a file to your review and return it to the student.

Save Saves the grade without returning the assignment to the student.

Save and Next

Saves the grade and opens the next student assignment.

Please note, the Save and Next button cycles through Inbox items till there are no more items to be graded. Once the last item in your Inbox is graded, the Save and Next button is disabled.

Save and Close Saves the grade and closes the Gradebook Details window.

Cancel Closes the Gradebook Details window without saving any of your changes.

Displays the name of the student who submitted the assignment, the date and time the assignment was submitted, whether there are attachments with the submission, and any comments or notes the student might have entered for you. You can view attachments here by clicking on the attachment icon. Note that you can only view the file; you cannot make changes or comments within the attachment. You can, however, attach a file to your response in the Gradebook Details window. You can also click to delete the submission.

1.4 Assign Grades

Current items not marked as gradable display NA in the Number/Letter Grade columns of your Dropbox and do not display Number/Letter Grade fields in the Gradebook Details window.


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Step 2: In the Name column, click the basket you want to open.

Step 3: On the Inbox tab, either: • Click the student's name to open the

Gradebook Details window and enter information accordingly.

• Type a grade for the assignment in either the Numeric Grade field, Letter Grade field, or both.


1.5 Assign Grades to Multiple Students



Step 3: On the Inbox tab, click the student's name to open the Gradebook Details window and enter information accordingly.

Step 4: Click Save and Next. The grade is saved in your Gradebook, but the assignment remains in your Inbox and is not shared with the student.

Step 5: Continue to grade additional assignments in the same way, clicking Save and Next. The Save and Next button cycles through Inbox items till there are no more items left to grade. Once the last item is graded, the Save and Next button is disabled.

Step 6: When you're ready to return all the assignments to your students, click Save and Close to return to your Inbox.

1.6 Return Graded Assignments


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Step 3: On the Inbox tab, either: • Click the student's name and select the

Return to student upon closing check box in the Gradebook Details window. Click Save and Close to return to your Inbox and open the Gradebook Details window for the next student.

• In the Return column, select the check box for any student whose assignment you are returning.

Step 4: Click Save Changes. The assignment is returned to the student's Inbox and moves to your Outbox.

1.7 Link Content Items to Dropbox

You can create links within your course that go directly to the Dropbox so students know exactly how and where to submit each individual assignment. You must first create a Dropbox basket for a content item before students can submit assignments to that Dropbox basket.

Please note, Dropbox baskets cannot be created for Exams, Threaded Discussions, or Custom Content Item types

To Link a Content Item to Dropbox

Step 1: In the navigation tree, click on the content item that you want to link to Dropbox.

Step 2: From the Visual Editor toolbar, click .

Step 3: Select Link to a Course Tool, and then click Continue.

Step 4: In the Text to display field, type your link text. This is the text students click on to open Dropbox and submit their assignment.

Step 5: In the Tool to link to field, select Dropbox.

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Step 6: Click Add Link. The link is added to the Content Item. When students view this content item, they can click on the link text you specified and the Dropbox opens. Once in the Dropbox, students must select the basket to which they're submitting work.


1.8 Move Items to Another Basket

Sometimes students might submit an assignment to the wrong basket. If this is the case, do not worry! You can move student submissions to other baskets within Dropbox at any time; however, you can only move a student submission to a basket that does not already contain items from that student.

Step 1: In the Tools menu, click Dropbox.

Step 2: Click on the basket you want to open.

Step 3: In the Student column, select the check box next to the student whose submission you want to move to another basket.

Step 4: Click Move to Basket. In the drop-down list, select a basket destination for the student's submission.

1.9 View Dropbox Items

The views in Dropbox enable you to see the number of student submissions and unread items you have in your Inbox, who you have replied to or distributed grades to in your Outbox, and which students have not submitted anything to you yet in the No Submissions box.

Additionally, you can sort how items display in each of the Dropbox views. Regardless of the sort option you choose, assignments that students submit for a grade always display in your Inbox, and the assignments you grade, review, or return always display in your Outbox.

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1.9.1 View Inbox

Your Inbox lists all submissions from students including comments, notes, and attachments. The icon displays when an attachment is included.


Step 2: In the Inbox Items column, you can see which basket contains unread items. Click on the basket for which you want to view the Inbox.

Step 3: From your Inbox you can: • Send Email - Click Send Email to open the

Email window. • Download Attachments - Click Download

Attachments to download the attachments from a single student or multiple students.

• Move Items to another basket – Click Move to Basket to move a student's submission to a different basket.

• Grade Submissions - Click any name in the Name column to open the Gradebook Details window for that student and assign a grade or enter a comment.

• Mark items as returned - Select the check box in the Return column to track those student submission you have returned.

1.9.2 View Outbox

Your Outbox view lists all responses, attachments, and grades you have sent to students. If you have set up items as gradable in the Gradebook, the Letter or Numeric grade for student submissions displays.


Step 2: Click on the basket for which you want to view the Outbox.

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Step 3: Click the Outbox tab.

Step 4: From your Outbox you can: • Send Email - Click Send Email to open the

Email window. • Download Attachments - Click to

download the attachment from a student.

1.9.3 View No Submissions Box

Your No Submissions box lists which students have submitted nothing to the Dropbox. If you have set up items as gradable in the Gradebook, the Letter or Numeric grade for student submissions displays.


Step 2: Click on the basket for which you want to view the No Submissions box.

Step 3: Click the No Submissions tab.

Step 4: From your No Submissions box you can: • Send Email - Click Send Email to open

the Email window. • Grade Submissions- Click any name in the

Name column to open the Gradebook Details window for that student and assign a grade or enter a comment.


1.9.4 Sort Items in Inbox, Outbox and No Submissions box

Depending on your current Dropbox view (Inbox, Outbox, No Submissions box, Students, or Entire Inbox) you can sort items to

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display by:

Student - Sorts all items for one student only. For example, if you select a student's name from the list in the Name column, all the assignments submitted by the selected student display in your Inbox and Outbox, regardless of the Dropbox basket the assignments were originally submitted to. No other assignments from other students would display.

Date/Time - Sorts all items by the Time/Date of the submission. Items - Sorts all student submissions in Student view by the item. Basket - Sorts student submissions in Entire Inbox view by the

basket.

1.9.5 View Submissions from all Students

You can view a complete list of all students in the course showing the number of items every student has submitted. If you have set up items as gradable in the Gradebook, the Letter or Numeric grade for student submissions displays.


Step 2: Click Students.

Step 3: From the Students view you can: • Send Email - Click Send Email to open the

Email window. • View Inbox items by student - Click on a

student's name to display all Inbox items for that student.

1.9.6 View Entire Inbox

You can view a complete list of all students in the course showing the number of items every student has submitted. If you have set up items as gradable in the Gradebook, the Letter or Numeric grade for student submissions displays.

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Step 2: Click Entire Inbox.

Step 3: From the Entire Inbox view you can: • Send Email - Click Send Email to open the

Email window. • View all Inbox items - Click on the Inbox

tab to display all items in your Inbox. Unread items are marked with . If you like, select the check box in the Return column to track which student submissions you have returned.

• View all Outbox items - Click on the Outbox tab to display all items in your Outbox. The Outbox shows you students for which you have returned assignments.

• Grade Submissions- Click any name in the Name column to open the Gradebook Details window for that student and assign a grade or enter a comment.


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2 MS Word 97-2003

2.1 Suggested procedures for faculty using eCollege Dropbox and MS Word

1. Create a folder on your desktop with a title that is easy for you to find and identify which files for which class and which assignment.

Fall 2006 Course 10303 section 45 Example: fall0610303-45

2. In eCollege make sure you provide students with specific

information on how to name their documents (save and name the files) and the criteria that all electronic papers must be completed in MS Word. You want to be sure you can easily identify the assignment and student by looking at the file name.

Student: Jane Doe Assignment: Paper 1 Example: Jdoepaper1

It is important that students understand how to save their electronic documents. It is also important that students understand where to submit their assignments. Be sure to name your dropbox baskets with easy identified names. Basket for paper 1 Example: Assignment 1 First Paper due 9/18/06

3. Once assignments have been submitted to the dropbox, go to the dropbox and select the first student. Use the following suggested steps

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1. Select the attached document, double click to download 2. When it is downloaded be sure to place it in the file folder

on the desktop that is for this specific class and assignment is you choose to add subfolders.

3. With students document opened in MS Word go to File, Save As and add your initials to the file name

Example: Jdoepaper1RJH This will create two documents in the folder, the student’s original submitted document and one that you make comments, changes etc.

4. Once you have completed grading the student’s paper you can

go back into eCollege, go to dropbox, open students work in your inbox and add your MS Word doc changes as an attachment, place a grade in the grade area and either save and return to student or save to return later.

2.2 Record a macro in Word

Show the Developer tab

1. Click the Microsoft Office Button , and then click Word Options.

2. Click Popular.

3. Under Top options for working with Word, select the Show Developer tab in the Ribbon

check box.

NOTE The Ribbon is a component of the .

Record a macro

1. On the Developer tab, in the Code group, click Record Macro.

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2. In the Macro name box, type a name for the macro.

NOTE If you give a new macro the same name as a built-in macro in Office Word 2007, the new

macro actions will replace the built-in macro. To view a list of built-in macros, on the Developer

tab, in the Code group, click Macros. In the Macros in list, click Word Commands.

3. In the Store macro in box, click the template or document in which you want to store the macro.

IMPORTANT To make your macro available in all documents, be sure to click Normal.dotm.

4. In the Description box, type a description of the macro.

5. Do one of the following:

Begin recording To begin recording the macro without assigning it to a button on the Quick

Access Toolbar or to a shortcut key, click OK.

Create a button To assign the macro to a button on the Quick Access Toolbar, do the

following:

1. Click Button.

2. Under Customize Quick Access Toolbar, select the document (or all documents) for

which you want to add the macro to the Quick Access Toolbar.

IMPORTANT To make your macro available in all documents, be sure to click

Normal.dotm.

3. Under Choose commands from dialog box, click the macro that you are recording,

and then click Add.

4. To customize the button, click Modify.

5. Under Symbol, click the symbol that you want to use for your button.

6. In the Display name box, type the macro name that you want to display.

7. Click OK twice to begin recording the macro.

The symbol that you choose is displayed in the Quick Access Toolbar. The name that you

type is displayed when you point to the symbol.

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Assign a keyboard shortcut To assign the macro to a keyboard shortcut, do the following:

1. Click Keyboard.

2. In the Commands box, click the macro that you are recording.

3. In the Press new shortcut key box, type the key sequence that you want, and then

click Assign.

4. Click Close to begin recording the macro.

6. Perform the actions that you want to include in the macro.

NOTE When you record a macro, you can use the mouse to click commands and options, but not

to select text. You must use the keyboard to select text.

To stop recording your actions, click Stop Recording in the Code group.

Change the keyboard shortcut for a macro

1. Click the Microsoft Office Button , and then click Word Options.

2. Click Customize.

3. Next to Keyboard shortcuts, click Customize.

4. In the Categories list, click Macros.

5. In the Macros list, click the macro that you want to change.

6. In the Press new shortcut key box, type the key combination that you want to choose.

7. Check the Current keys box to make sure that you aren't assigning a key combination that you

already use to perform a different task.

8. In the Save changes in list, click the option that matches where you want to run your macro.

IMPORTANT To make your macro available in all documents, be sure to click Normal.dotm.

9. Click Close.

Run a macro

1. On the Developer tab, in the Code group, click Macros.

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2. In the list under Macro name, click the macro that you want to run.

3. Click Run.

Write a macro from scratch



NOTE If you give a new macro the same name as a built-in macro in Office Word 2007, the new

macro actions will replace the built-in macro. To view a list of built-in macros, click Word

Commands in the Macros in list.

3. In the Macros in list, click the template or document in which you want to store the macro.

To make your macro available in all documents, be sure to click Normal.dotm.

4. Click Create to open the Visual Basic Editor.

After you open the Visual Basic Editor, you may want more information about working with Visual Basic for

Applications. For more information, click Microsoft Visual Basic Help on the Help menu or press F1.

See it in action

Watch these videos to see how to create, edit, and run a macro.

Enable the Developer tab and prepare to record a macro

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Play Demo

See how to enable the Developer tab, prepare a macro, assign a button, and begin recording

Record, pause, save, and run

Play Demo

See how to record a macro while pausing and resuming, and then save and run the results.

Edit the macro

Play Demo

Watch as a macro is edited in Microsoft Visual Basic and saved.

Assign a button or keyboard shortcut

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Play Demo

Assign a button or a keyboard shortcut to an existing macro.

3 MS WORD 2007 (PC) Macros and Track Changes – Please note the latest Macintosh version of MS Word does not have Macros.

3.1 Record a macro

1. On the Developer tab, in the Code group, click Record

Macro.


NOTE If you give a new macro the same name as a built-in

macro in Office Word 2007, the new macro actions will

replace the built-in macro. To view a list of built-in macros,

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on the Developer tab, in the Code group, click Macros. In

the Macros in list, click Word Commands.

3. In the Store macro in box, click the template (template: A

file or files that contain the structure and tools for shaping

such elements as the style and page layout of finished files.

For example, Word templates can shape a single document,

and FrontPage templates can shape an entire Web site.) or

document in which you want to store the macro.

IMPORTANT To make your macro available in all

documents, be sure to click Normal.dotm.

4. In the Description box, type a description of the macro.

5. Do one of the following:

Begin recording To begin recording the macro without

assigning it to a button on the Quick Access Toolbar or to

a shortcut key, click OK.

Create a button To assign the macro to a button on the

Quick Access Toolbar, do the following:

1. Click Button.

2. Under Customize Quick Access Toolbar, select the

document (or all documents) for which you want to

add the macro to the Quick Access Toolbar.



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3. Under Choose commands from dialog box, click the

macro that you are recording, and then click Add.

4. To customize the button, click Modify.

5. Under Symbol, click the symbol that you want to use

for your button.

6. In the Display name box, type the macro name that

you want to display.

7. Click OK twice to begin recording the macro.

The symbol that you choose is displayed in the Quick

Access Toolbar. The name that you type is displayed

when you point to the symbol.

Assign a keyboard shortcut To assign the macro to a

keyboard shortcut, do the following:

1. Click Keyboard.

2. In the Commands box, click the macro that you are

recording.

3. In the Press new shortcut key box, type the key

sequence that you want, and then click Assign.

4. Click Close to begin recording the macro.

6. Perform the actions that you want to include in the macro.

NOTE When you record a macro, you can use the mouse

to click commands and options, but not to select text. You

must use the keyboard to select text. For more information

about selecting text by using the keyboard, see below.

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7. To stop recording your actions, click Stop Recording in the

Code group.

3.2 Change the keyboard shortcut for a macro

1. Click the Microsoft Office Button , and then click Word

Options.

2. Click Customize.

3. Next to Keyboard shortcuts, click Customize.

4. In the Categories list, click Macros.

5. In the Macros list, click the macro that you want to change.

6. In the Press new shortcut key box, type the key

combination that you want to choose.

7. Check the Current keys box to make sure that you aren't

assigning a key combination that you already use to perform

a different task.

8. In the Save changes in list, click the option that matches

where you want to run your macro.



9. Click Close.

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3.3 Run a macro


2. In the list under Macro name, click the macro that you want

to run.

3. Click Run.

3.4 Write a macro from scratch



NOTE If you give a new macro the same name as a built-in

macro in Office Word 2007, the new macro actions will

replace the built-in macro. To view a list of built-in macros,

click Word Commands in the Macros in list.

3. In the Macros in list, click the template (template: A file or

files that contain the structure and tools for shaping such

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elements as the style and page layout of finished files. For

example, Word templates can shape a single document, and

FrontPage templates can shape an entire Web site.) or

document in which you want to store the macro.

To make your macro available in all documents, be sure to

click Normal.dotm.

4. Click Create to open the Visual Basic Editor.

3.5 Turn on change tracking

On the Review tab, in the Tracking group, click the Track

Changes image.

To add a track changes indicator to the status bar, right-click

the status bar and click Track Changes. Click the Track

Changes indicator on the status bar to turn Track Changes on

or off.

NOTE If the Track Changes command is unavailable, you might

have to turn off document protection. On the Review tab, in the

Protect group, click Protect Document, and then click Stop

Protection at the bottom of the Protect Document task pane. (You

might need to know the document password.)

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3.6 Turn off change tracking

When you turn off change tracking, you can revise the document

without marking what has changed. Turning off the Track Changes

feature does not remove any changes that have already been tracked.

IMPORTANT To remove tracked changes, use the Accept and

Reject commands on the Review tab in the Changes group.

On the Review tab, in the Tracking group, click the Track

Changes image.

To add a track changes indicator to the status bar, right-click

the status bar and click Track Changes. Click the Track

Changes indicator on the status bar to turn track changes on or

off.

3.7 Track changes while you edit

You can easily make and view tracked changes and comments while

you work in a document. By default, Microsoft Office Word 2007 uses

balloons to display deletions, comments, formatting changes, and

content that has moved. If you want to see all of your changes inline,

you can change settings so that tracked changes and comments

display the way you want.

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Balloons show formatting changes, comments, and deletions.

3.8 Review tracked changes and comments

To prevent you from inadvertently distributing documents that contain

tracked changes and comments, Word displays tracked changes and

comments by default. Final Showing Markup is the default option in

the Display for Review box.

In Microsoft Office Word, you can track each insertion, deletion, move,

formatting change, or comment that you make so that you can review

all of the changes later.

The Reviewing Pane displays all of the changes that currently appear

in your document, the total number of changes, and the number of

changes of each type.

As you review tracked changes and comments, you can accept or

reject each change. Until you accept or reject all tracked changes and

comments in a document, even hidden changes will appear to viewers

in documents you send or display.

4 Mac Word 2011: Macros

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To automate a repetitive task, you can quickly create a macro. You can also use

the Visual Basic Editor in Microsoft Visual Basic for Applications to write your own

macro script, or to copy all or part of a macro to a new macro.

4.1 Record a macro

All the steps that are required to complete the actions that you want your macro

to perform are recorded. However, navigation back to the tab to stop recording

is not included in the recorded steps.

1. On the Developer tab, under Visual Basic, click Record.

If the Developer tab is not available

1. On the right side of the ribbon, click , and then click Ribbon

Preferences.

2. Under Customize, select the Developer check box.

2. In the Macro name box, enter a name for the macro.

3. On the Store macro in pop-up menu, do one of the following:

To save the macro Click In the document that you are creating the macro in

[document name] (document)

In all open documents All Documents (Normal)

4. Click OK, and then perform the actions that you want to record.

5. On the Developer tab, under Visual Basic, click Stop.

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4.2 Create a macro by using Visual Basic for Applications You can use the built-in Visual Basic Editor to create a macro.

1. On the Developer tab, under Visual Basic, click Editor.


1. On the right side of the ribbon, click , and then click Ribbon Preferences.


2. If you need to insert a module, in the Visual Basic Editor, on the Insert

menu, click Module.

3. In the code window of the module, type or paste the macro code that you want to use.

4. When you are finished, on the Word menu, click Close and Return to

Microsoft Word. 4.3 Run a macro

On the Developer tab, under Visual Basic, click Macros.




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3. In the list, click the macro that you want to run, and then

click Run.

4.4 Edit a macro To edit a macro, you use the Visual Basic Editor, an environment in which you write new and edit existing Visual Basic for Applications code and procedures. The Visual Basic Editor contains a complete debugging toolset for finding syntax, run-time, and logic problems in your code. On the Developer tab, under Visual Basic, click Macros.




3. In the list, click the macro that you want to edit, and then click Edit.

4. The Visual Basic Editor opens.

5. Make the changes that you want.

6. When you are finished, on the Word menu, click Close and

Return to Microsoft Word. 4.5 Copy part of a macro to create another macro On the Developer tab, under Visual Basic, click Macros.

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1. On the right side of the ribbon, click, and then click Ribbon Preferences.


3. In the list, click the macro that you want to copy, and then click Edit. The Visual Basic Editor opens.

4. In the code window of the Visual Basic Editor, select the lines of the macro that you want to copy.

Tip: To copy the whole macro, include the Sub and End Sub lines in the selection.

1. On the Edit menu, click Copy.

2. In the Project box of the code window, click the module where you want to put the code.

3. On the Edit menu, click Paste.

4.6 Delete a macro On the Developer tab, under Visual Basic, click Macros.




3. In the list, click the macro that you want to delete, and then click Delete.