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. Workplace management system

Preparing organizations to combat Covid-19

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A Covid-19 management system will enable organizations to comply to theserequirements , implement systems to track and prevent the transmission of Covid-19 within its organization and identify and assess the risks Covid-19 poses in theworkplace.

Workplace Preparedness management system

With millions of South Africans returning to work, businesses are required tocomply with strict new health and safety regulations to prevent the spread of thenovel coronavirus

Covid-19 has caused a global crisis that is tearing through a world more interconnected bytechnology than ever before. Technology provides leaders in organizations with new tools torespond effectively while Engineering controls protect workers and members of the public byremoving hazardous conditions or by placing a barrier between the worker and the hazard

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Covid-19 PPE

Covid-19 response procedures

Covid-19 Technologies and

engineering controls

Covid-19 Risk assessments

Employee Covid -19 awareness

Workplace readiness

Employee screening

Covid-19 compliance

Workplace Preparedness management system

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Purpose of a Covid-19 workplace management system

Identify and evaluate compliance to legal and other requirements

The Department of Employment and Labor has mandated all organizations to implement

and maintain workplace management plans in line with specific requirements .Covid-19

audits assess organizations compliance to these and other requirements and provide

solutions to mitigate the risk..

Document a set of standard Covid-19 response procedures

Standard operating procedures enables organizations to document

procedures to follow to aid in the prevention of employees and members

of public form contracting or transmitting the Covid-19 virus

Promote Covd-19 awareness

Standard operating procedures , training sessions and awareness posters

aid organizations in communication to employees and visitors the

organizations polices to prevent the contracting and transmission of

Covid-19

Identifying Covid-19 Technologies, engineering controls and PPE

Technology instils confidence in customers .Organizations can use this opportunity to

assess how technology, engineering controls and best practices from around the world

are aiding in the prevention of the spread of Covid-19 and using technology to enhance

the customer experience.

Covid-19 Risk assessment

Risk assessments assist organizations determine the potential and current

risks in all their processes that could .put employees and members of the

public at risk of contracting or transmitting Covid-19

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1Identify and evaluate compliance to legal and other requirements

Implementation steps of a Covid-19 workplace management system

2 Define and document a set of standard Covid-19 procedures

3Promote awareness and training of employees

4Identifying Covid-19 Technologies ,engineering controls and best practices

5Covid-19 Risk assessments and ongoing monitoring

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W R I T E YO U R S U BT I T L E H E R E

1Set up Covid-19 steering

committee and appoint Covid-19

compliance officer .Define roles

and responsibilities

2 3 4

Report findings from

Gap analysis to Covid-

19 Steering committee 5Create strategic action

plans and implement

corrective actions6

Monitor and update

Action plans

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Report progress to

relevant stakeholders

and regulatory bodies.

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11109 12Private equity has successfully

attracted the best and

brightest in corporate

America, including top

performers from.

STA

RT

END

1Identify and evaluate compliance to legal and other requirements

Schedule Gap analysis by

identifying each process

within the organization

Conduct Gap analysis on

compliance to COVID-19

occupational health and safety

measures in workplaces covid-19

(c19 ohs), 2020

Assess compliance of

supplied PPE or required

PPE (Masks, sanitizer, face

shields etc.)

Make

recommendations to

address findings

Make

recommendations for

approved PPE

suppliers

Close out and sign off

action plans.

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1Identify and document every

process within the organization 2 3 4

Document employee

and member s of

public screening

procedures

5Review and revise HR

procedures 6

Document Covid-19

reporting and

emergency procedures

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Submit procedures for

review, comment ,

modification and

approval .

8

11109 12Private equity has successfully

attracted the best and

brightest in corporate

America, including top

performers from.

STA

RT

END

Identify process owners and

schedule meetings

Conduct interviews with

process owners to document

their Covid-19 procedures

Document Internal

workplace preparedness

procedure

Document Cleaning

of surfaces and

shared equipment

schedule

Document PPE issuing

and cleaning

procedure

Compile Covid-19

operational manual

with signed off

procedures

2 Define and document a set of standard Covid-19 procedures

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1Set up a training schedule per

department 2 3 4

Record and update all

training registers and

HR records 567

Sign off Subcontractor

induction and issue

work permit

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11109 12Private equity has successfully

attracted the best and

brightest in corporate

America, including top

performers from.

STA

RT

END

schedule training

sessions

Conduct training sessions

using approved training

material and approved

procedures

Display Awareness

posters in public areas

Compile HR Covid-19

training manual and

induction procedure

Compile Covid-19

operational manual

with signed off

procedures

3Promote awareness and training of employees and member of the public

Create and approve

training material

Identify relevant

subcontractors who

require Covid-19

induction

Conduct

subcontractors Covid-

19 induction

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1Conduct Technology and

engineering control audit in

every process within the

organization

2 3 4

Identify opportunities

for use of drones to

carry out routine

surveillance

inspections

5Identify opportunities for

automated package or

bagging tracking 6

Identify and source

suppliers for

recommended

technologies and

engineering controls

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Submit proposals to

implement

recommended

technologies and

engineering controls

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11109 12Private equity has successfully

attracted the best and

brightest in corporate

America, including top

performers from.

STA

RT

END

Identify employee and

members of public screening

technologies and engineering

controls

Identify high risk areas where

queuing or gatherings can

occur

Identify opportunities for

self service and automated

technologies

Identify automated

cleaning technologies

and contactless hand

sanitizers

Identify use of facial

recognition systems to

replace contact

Biometric systems

Implement approved

technology and

engineering control

strategies

4Identifying Covid-19 Technologies ,engineering controls and best practice

12Revise relevant standard

operational procedures

and Covid-19 manual

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1Conduct Covid-19 risk

assessment to determine the

level of risk in the organization 2 3 4

Report changes to the

Covid-19 steering

committee and

organizations Safety

committee

5Conduct internal audits as

per schedule 6

Compile audit reports

and report on findings

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Implement corrective

actions

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11109 12Private equity has successfully

attracted the best and

brightest in corporate

America, including top

performers from.

STA

RT

END

Assess the risks according to

the implemented mitigation

actions

Prioritize risks according to

High, medium and low

classification

Implement further risk

treatment plans to reduce

High and medium risks

Identify and train

auditors on

requirements ,

checklists and auditing

methods

5Covid-19 Risk assessments and ongoing monitoring

Create an internal

auditing schedule and

checklist base don all

requirements identified

in steps 1-4

Revise relevant standard

operational procedures

and Covid-19 manual

11What we do

We assist with the creation and implementation of a Covid-19

workplace manual by:

• Identifying and documenting

Covid-19 procedures

• Review, revise and facilitate the

authorization of procedures and the

Covid-19 workplace manual

We carry out awareness and training for employees and promote awareness for members of the public by:

• Supplying Covid-19 training

material and awareness posters

• Training employees on Covid-19

procedures and awareness material

• Induction training for

subcontractors working on site

We Identify and evaluate compliance to legal and other requirements by:

• Conducting a gap analysis to determine the organizations compliance

level against the requirements of the gazette. And any other relevant

regulatory Covid-19 requirements

• Make recommendations to assist organizations in correcting the gaps

identified

We Identify Covid-19 Technologies ,engineering controls,PPE and best practices by:

• Conducting a technology and engineering control audit

• Sourcing Technology and engineering controls proposals from our approved partners

• Facilitating Service level agreements with supplier of technologies and engineering controls

• Investigation international best practice initiatives and making recommendations

• Auditing and vetting of proposed suppliers for compliance to regulatory and quality requirements .

We assist with Covid-19

Risk assessments and ongoing monitoring by:

• Carrying out audits after systems have been

implemented

• Training of internal auditors

• Assisting with implementation of corrective actions

• Carrying out and revising risk assessments.

• .

12Who we are

ISO Quest Consultancy services include

• Management systems consultancy

• COVID-19 Consulting, auditing and management system implementation

• Disaster management consulting

• ISO 9001 quality management system design, implementation, auditing and maintenance.

• ISO 30401 Knowledge management system design, implementation, auditing and

maintenance.

• Enterprise content management system design, implementation, auditing and maintenance.

• ISO 14001environmental management system implementation, auditing and maintenance

• ISO 27001 Information security management system design, implementation, auditing and

maintenance.

• ISO 45001 health and safety management system implementation, auditing and maintenance.

• ISO 13485 medical devices management systems implementation, auditing and maintenance.

• POPI Act consultancy

ISO Quest is an established consultancy provider of ISO, Risk, Covid-19 and POPI act services. We

specialise in the design of management systems as well as the implementation, maintenance and

entrenchment of these systems to ensure continuous improvement and compliance.

Our highly qualified and experienced consultants have implemented and audited multiple

industries to international standards and overseen well over a 3500 certification and internal audits

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ISO Quest has consulted to and created Covid-19 workplace preparedness manuals for the following clients:

AMIS

Philton autotrim

CMC Networks

Puncho Security

SPP Pumps

Spec Cast Wear products

Covid-19 workplace preparedness manuals and consultancy

Mcwade productions

Sylton Engineering Rand AirVex repairsHotforge

Inbal SA

EAST Rand Forging R&A EngineeringTNB Global

Southern Mapping company

Sanjo FabtechIUM underwriters

Nepean Conveyors Surtees Group

Pipeforge

Pipechem

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ISO Quest has service level agreements with internally accredited certification

bodies that audit and certify organizations management systems .

Types of certification audits centered around risk, health, safety and business continuity:

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Certification audits

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Supported Charities

ISO Quest believes in giving back to those less fortunate and communities

affected by the impact of Covid-19. A portion of proceeds of each project

undertaken is donated to 3 charities.

We are honored to support these charities:

Donations for food buckets to underprivileged families

Donations for care packages for abused children

Donations for food parcels to underprivileged families