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created by Satish Babu on May 22, 2013 5:06 PM, last modif ied by Satish Babu on May 22, 2013 8:28 PM

HI Friends,

This document is about how missing parts check work in SAP MM Inventory Management.

Overview Of Missing Parts Check: By using Missing parts check, the system checks at the time of goods receipt, other receipts or transfer posting of a

material, whether it is a massing part or not. If that material is a missing part then system issues a warning message

and also sends a mail to the responsible MRP Controller of the plant.

What is Missing Part:

A material is called as missing part when the available stock of that material is not sufficient

to fulfill the existing reservations (requirements) of that material. So in order to fulfill those

requirements you have to procure or produce that material. These requirements may be

generated automatically (for ex: by means of Production order dependent requirements for

raw materials which will create a reservation for raw materials) or Manually (For Ex: by means

of reservation created manually in MB21 with movement type 201 goods issue to cost

center).

Steps for activating Missing missing parts check:

Missing Parts Check at the time of GR InSAP MM Inventory Management

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Version 1

1. Go to SPRO >> Materials Management >> Inventory Management >> Goods Receipt >> Set Missing Parts

Check

Here activate the Missing parts check for your plant as shown below

You can also activate the same in inventory management plant parameters

2. Create Checking Rule

Here Create a checking Rule By clicking New Entries, and giving a code & Description (you can use any

standard checking rule also... Ex: 03

3. Define Checking Rule

Here Define checking rule with the combination of availability checking group by clicking New entries.

Here select the stocks which needs to be considered as available stocks when checking a missing part against a

required quantity.

Give checking period for missing parts. This checking period is a period in which system checks for a missing part

after requirement date.

Here if you select the 'Check without RLT' then system will not consider the replenishment lead time.

4. Assign checking rule to the transaction code

Here you assign the checking rule to be used while executing particular transaction code

6. Assign Checking Rule to the movement type

Here assign checking rule to the movement type. This assignment is not mandatory. If you assign here, this checking

rule takes precedence over checking rule of transaction code. If you not assign any rule, the system takes checking

rule from transaction code.

Note: If you enter '**' here, the missing parts check will be deactivated exclusively for that movement type.

7. Assign availability check group to the material master

In MRP3 View of material master assign availability check group. and also assign MRP controller in MRP1 View of

material Master. A mail will be sent to him about missing parts.

8. Define MRP Controller

Go to SPRO >> Materials Management >> Consumption-Based Planning >> Master Data >> Define MRP Controller

Here Dine MRP Controller in your plant and give User ID as shown below

Assign Central Missing Parts MRP Controller

Here assign a MRP Controller to your plant. This MRP Controller will be informed through mail about missing parts in

case If you haven't maintained an MRP controller in the material master.

So now you are completed the Missing parts check back end settings.

Testing of Missing Parts Check at GR: In order to test the missing parts check do the below steps.

1. Create a Goods issue Reservation for the material in MB21. For Ex: with Movement type 201 Goods issue to cost

center.

2. Check the current stock status of the material in stock overview MMBE

3. Do Goods Receipt for the material For Ex: With movement type 501 (GR w/o PO) in TCode MIGO

After entering all the required data press check button. The system will show you warning message as shown below

stating that material is missing part and MRP Controller will be informed.

Post the GR

4. Check business workplace of MRP Controller whether you received a mail about missing parts

In easy access click on SAP business work place icon as show below

Here check your inbox whether you got any message about missing parts similar to shown below.

Note: The background or configuration settings behind this automatically sent mail are as explained below..

Go to SPRO >> Materials Management >> Inventory management >> Output Determination > Define OUtput types

Here check Message type 'MLFH' (Mail Message for missing Parts)

This message type is used to send the mail automatically to the MRP Controller USer ID. You dont required do any

changes. BUt check whether this message type is assigned your message schema, in output determination this

schema was assigned and check whethere a condition record exists for this message type.

Check sap Note 426648 - Missing part mail check list for goods movements which is Relevant to this settings if

you struck any where.

Difference between Summarized and Non summarized missing parts:

Non summarized missing parts: If you not select summarize missing parts check box in plant parameters then, The MRP

controller will receive a mail for each material including a maximum of five MRP elements

requiring the material. For Ex: IF you are receiving 3 materials at a time and these are

already missing parts then MRP controller will get 3 Individual mails for each material as

show below.

Summarized missing parts

The MRP controller will receive a mail for each material document and plant. The mail

contains the list of missing parts materials but no MRP elements. For Example: IF you are

receving 3 materials at a time, in which two materials are missing parts then MRp Controller

will get a single mail with the list of these two materials only as shown below.

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-End

Thanks For reading and please share your feedback..

Regards

Satish

1610 View s

Tags: gr, enterprise_resource_planning, missing_parts_check, mm_im, m7133, m7134,

sap_erp_logistics_materials_management

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27 Comments

Like (1)

sravanth kumar May 23, 2013 4:08 AM

Thanks for valuable note, Hope posting new concepts...........

Like (1)

Ragini sap May 23, 2013 4:57 AM

Useful Document.

Like (1)

Ashish Saw ant May 23, 2013 2:32 PM

....nice work Mr. Satish....its really a good conceptual learnings.....

Like (1)

suresh surya May 23, 2013 5:47 PM

Nice Document Mr. Satish.... keeping rocking like that always....

Like (1)

sandeep narahari May 24, 2013 4:14 PM

Good Work Satish...

Like (1)

G Srinivas May 24, 2013 5:33 PM

Great Work, Satish....Keep Rocking.....

Like (1)

Warren Nash May 24, 2013 6:20 PM

Very nice document Satish.

Like (1)

Nilesh Kshatriya May 28, 2013 7:22 AM

Clearly explained functionality..it is helpful.Keep it up Satish.Regds,

Nilesh

Like (2)

Anoop Singh May 28, 2013 9:05 AM

Very well explained....helpful for all.....Good Job.. Regards,Anoop Singh

Like (1)

KRISHNA KRISHNA May 28, 2013 12:45 PM

Excellent Work,

Like (1)

sumanth soma Jun 3, 2013 5:08 PM

very well understood. thanks for posting!!!!

Like (1)

Amit Anasane Jun 4, 2013 7:40 AM

Thanks for sharing, very good document ..

Like (1)

G SRINIVASA RAO Jun 20, 2013 1:50 PM

keep it up.. satish

Vignesh Veerasamy Jun 25, 2013 7:48 AM

New concept to learn as a pert of MM. Thanks Sathish. Vignesh.V

Like (1)

Like (1)

Mahboob Rahman Jun 27, 2013 7:34 PM

Thank you so much, a great piece of work

Like (0)

G SRINIVASA RAO Jul 4, 2013 6:25 PM

Hi, Good concept Srinivas

Like (1)

Senthil Nayagam Jul 11, 2013 8:34 AM

nice work man

Like (0)

cheekati rajesh Jul 20, 2013 11:15 AM

thanks for the valuable notes.RegardsRajesh.

Like (0)

Narendra Konnipati Jul 20, 2013 7:01 PM

Dear,

Nice work..........but i request u to create one doc based on purchasing types and tax parts .it wouldbe helpful to all.

Thanks,Naren

Satish Babu Jul 20, 2013 7:30 PM (in response to Narendra Konnipati)

Hi Narendra,Thank you, and can you. Please tell in more detail on topic on which you asked me to. Make

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the document.. For sure I will make it....RegardsSatish

Like (0)

Narendra Konnipati Jul 22, 2013 9:01 AM (in response to Satish Babu)

Hi Satish, Thank u for responding to my post .My concern is we have different kind of

Purchasing types like SEZ ( Special Economic zone ),DTA ( Domestic tariff Area )land Import process like etc .In all these process ,we will have taxes differently.So,you need to create a doc with purchasing types ( How ,we are purchasinggoods from vendor) with tax parts . Thanks,Naren

Like (0)

Satish Babu Jul 23, 2013 4:29 PM (in response to Narendra Konnipati)

Hii, I will post document in near feature abt whick i knew in those youmentioned...

Like (0)

Neil Huang Sep 13, 2013 4:16 AM

Dear, If i want to trigger system to send e-mail automatically, can i need to configure workflow?

In addition,would you please share a step-by-step document about purchase requisition releaseworkflow?

Satish Babu Sep 13, 2013 6:14 AM (in response to Neil Huang)

Hi Neil, With the above configuration itself You can automatically send E-Mail about missing parts.Workflow is not required. For your second query I havn't much worked on workflow. Google the same & you can findsome standard PR workflow templates & step by step procedures. Regards

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Satish

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Neil Huang Sep 13, 2013 9:23 AM (in response to Satish Babu)

Dear, Thanks for your reply. I spent times on searching the purchase release

workflow,but did not succeed.

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Wael Ghannam Dec 10, 2013 7:35 PM

Hi Satish, Thanks a lot for your article. That was really helpful. I am facing an issue now which is as follows: I have replicated your steps in my system, but thewarning message in MIGO does not appear if I am having only a Reservation created for thematerial. However, it appears if other requirements are there (Sales order, delivery, etc.). It seems

that it does not see the reservation, although it is there in the Scope of Availability check and itsrequirement date is within the days in the GR checking period (I made it even 999 days !). Thanks and Regards, Wael Ghannam

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Mehmet Ozgur Unal Jan 7, 2014 11:34 PM (in response to Wael Ghannam)

Nice one , good effort , thanks