R12.2 Oracle Projects Cost Break Down StructureOverview Oct-2013Updated Jan-2016

Introduction Cost Break Down Structure Overview CBS Configuration Considerations About the author

Contents

The Cost Break Down Structure is a new feature of the Project Management module of Oracle EBS R12.2

The Cost Break Down Structure (CBS) provides an additional element to the existing project structures - Work Break Down Structure (WBS) and Resource Break Down Structure (RBS)

The CBS is defined once and used across multiple projects to track cost elements

It is now possible to plan by cost code, enter actuals against a cost code and generate forecast by cost code

Introduction

WBS – Activity Breakdown

CBS – Cost Breakdown

RBS – Resource Breakdown

CBS Overview - PlanningResources are

assigned to cost codes

Same resource can be assigned to

multiple Cost Codes

CBS Overview - PlanningView Workplan and financial plan by:WBS

CBS

RBS

CBS Configuration

Pre-Reqs

• R12.2.2• Apply patch 16883942:R12.PA.C to set the profile PA: Enable Projects for Cost Breakdown

Planning to Yes

CBS Setup

• Create CBS Cost Categories - PA_CBS_COST_CATEGORIES Lookup • Create Cost Attributes for cost categories – Lookup• Create CBS• Create CBS Levels and assigned cost attributes

Enable CBS Structure

• Enable CBS Structure on project• Select active CBS structure

CBS Configuration – Pre-Req CBS functionality is available from R12.2.2 Apply patch 16883942:R12.PA.C to set the profile PA:

Enable Projects for Cost Breakdown Planning to Yes

CBS Configuration – CBS Setup Create CBS Categories (Levels) and Cost Attributes

CBS Configuration – CBS Setup Assign form function PA_CBS_DEFINE to menu

Assign form function to the menu

Create CBS using the new menu function

CBS Configuration – CBS Setup

Create Hierarchy levels and assign cost attributes

Notice code structure for 2nd

levelMax 5 levels(segments)

CBS Configuration – CBS Setup

Enable CBS Structure on project and select active CBS

Considerations User will select combination of Task and Cost Code and not

only task when entering project transactions in Payables, Purchasing, Oracle Time and Labour and iExpenses.

Users can assign higher level CBS cost codes to resource assignments and later select lower levels of CBS

Cost Codes need to be added to a task to be available for selection for the task using the task setup page

Cost Codes can not be assigned to events, billing or revenue

Projects can not be upgraded to use CBS functionality only newly created projects can use the CBS functionality

CBS can not be changed on a project with resource assignments or actuals

A CBS can not be assigned to a Program

Considerations - Continued When using CBS functionality for a project the following

functionality is not available:◦ Oracle Projects Grants Management◦ Enhanced Labour Costing (Payroll integration for labour costing)◦ For cost breakdown planning enabled projects, you must use the client

extension hooks to allocate costs (Cost Allocations)◦ Integrated budgets or budgets with budgetary controls. You must log in to

Self Service Web Application (SSWA) to create financial plans.◦ Inter-project billing (Receiver task not available for CBS enabled project)

(Available from R12.2.5)◦ MS-Projects Integration◦ Purchasing deliverable actions in project management◦ Integrate a cost breakdown planning enabled project with the following

applications: Oracle Asset Tracking, Oracle Project Manufacturing, Oracle Inventory, and Oracle Payroll

◦ Baseline Funding Without Budget check box.◦ Forecasts from a staffing plan as the staffing plan does not have any cost

code information.◦ A project can not be enabled as a program if cost breakdown planning is

enabled for it.

Considerations - Continued◦ Technical Overview

Relevant Tables: PA_TASKS – This table holds the Project Task Information PA_ALTERNATE_TASKS – This table holds the combination of Task and CBS PA_RBS_ELEMENTS – This table holds the CBS Structure (Also used for Resource Breakdown

Structure)

SQL Statement to get the Task CBS combinationselect a.alt_task_id task_id, t.task_id pa_task_id, e.rbs_element_id cbs_element_id, t.task_number, e.level_code cost_code, e.cost_code_name, t.task_number||' - '||e.level_code task_CBSfrom pa_tasks t, pa_alternate_tasks a, pa_rbs_elements ewhere t.task_id = a.proj_element_idand a.cbs_element_id = e.rbs_element_id

If a project is CBS enabled the sub modules will use a.alt_task_id as task_id In PA_EXPENDITURE_ITEMS_ALL - task_id is the task_id from PA_TASKS and cbs_element_id

is the cbs_element_id in PA_ALTERNATE_TASKS

Matthew Bezuidenhout is a Chartered Accountant with 16+ years experience implementing and supporting Oracle’s E-Business Suite specializing in Oracle Projects

Contact e-mail address: matthew@epct.net www.epct.net

About the author