Tender application for delivery of;

Certificate in Principles of Servicing Medical Equipment (x 2 units)

Extended Diploma in Engineering Maintenance (x 2 units)

(To be submitted by email)

1. OverviewNorth Lindsey College – As an Operating Division of DN Colleges Group is a Further Education College located in Scunthorpe, North Lincolnshire, England, situated on the A18. Having been established for over 60 years we have a broad range of experience in providing Training, Education and Apprenticeships to the communities we serve. At its last OfSTED inspection, the College was attributed with a Grade 2 and we are in a strong position to expand the provision and embrace the needs of businesses and our other stakeholders.

1.1 Tender Information As part of our strategic plan, in line with local and regional business needs, North Lindsey College – As an Operating Division of DN Colleges Group are looking to tender services from suitable partners in the following areas;2 x Learners:

Certificate in Principles of Servicing Medical Equipment (x 2 units) Extended Diploma in Engineering Maintenance (x 2 units)

1.2 Presentation of TenderThis opportunity has been advertised on the College website and a number of other places to reach a suitable audience, in a fair, open and transparent manner.

1.3 Submission of Form of Tender The completed applications should be e-mailed to contracts.team@don.ac.uk by no later than;

5pm Friday 23rd November 2018

Tenders submitted after this date will not be eligible for judging against the criteria and will be rejected.

All tenders will be opened after the deadline and judged against the criteria. There is no recognition or penalty for returning a tender early.

1.4 Timetable of events

Activity Date

Tenders Issued 16/11/18

Tender Return Date 23/11/18

Tender Evaluation 26/11/18 to 28/11/18

Contract Award 3/12/18

1.5 Communication during tender periodAll questions relating to the contents of the tender are to be submitted (by e-mail) to the following address: contracts.team@don.ac.uk

2. Contract

2.1 Full Contract ValueTo be agreed following successful tender application, to a maximum value of £6,500.00 based on two learners.

2.2 Contract termTo be completed in the 2018/19 contract year.

2.3 Choice of selected tenderWe will notify preferred Tenderers of their selection through e-mail on completion of bid assessment. This will be based on selection criteria match and accumulation of points scored.

3. Conditions of Tender

3.1 Terms and conditions of contractYour contract will be with DN Colleges Group (North Lindsey College). A contract will be issued detailing the terms and conditions in line with funding regulations issued from ESFA.

3.2 Openness and transparencyAll responses should demonstrate openness and transparency and this will be strictly adhered to. The College operates in this same manner and judges all submissions against the same standards and criteria.

3.3 Tender documentationIf the Tenderer fails to provide the required information or fails to supply documentation referred to in their responses, North Lindsey College may make further requests to the Tenderer for the required information. If this is not supplied in the given time, or is unsatisfactory, North Lindsey College may treat the response as a non-compliant response and it will therefore be excluded from the bid evaluation.

3.4 Tender submissions – stipulationsWhere a length of response is stipulated, only the information within the set word limit will be evaluated. Additional information will not be evaluated and therefore should not be supplied.

3.5 Marketing materialUnder no circumstances should the Tenderer provide general marketing and sales brochure or other materials.

3.6 Tenderers costsNorth Lindsey College shall not, under any circumstances, be liable for any costs incurred by the Tenderer in relation to their participation in this procurement process or otherwise.

3.7 CopyrightThe copyright in this documentation and its related materials belongs to North Lindsey College. The Tenderer should not reproduce any of the documentation or materials in any form without the permission of North Lindsey College other than the purposes or preparing

their response.

3.8 LawThe Laws of England and Wales shall apply to this Procurement and in connection with any proceedings arising there from. Likewise the English Courts shall have exclusive jurisdiction in respect of any disputes arising out or in relation to the Procurement.

4. FORM OF TENDER AND ACCOMPANYING PAPERS

Tenders must be submitted on the application form, which must be duly completed and accompanied by:

The Conditions of Contract, Pricing Schedule, and Collusive Tendering Certificate duly completed in all respects.

The Tenderer’s written response to any Supporting Information required by the College will be taken into account in the evaluation of competing tenders and which, if approved, will be binding but will not detract from the Specification nor Conditions of Contract.

A statement of the names and private addresses of all partners within the partnership (if a partnership) or relevant details of the Company (if a company).

4.1 Signature of Form of TenderThe Form of Tender must be signed:

4.1.1. Where the Tenderer is an individual, by that individual;4.1.2 Where the Tenderer is a partnership, by two duly authorised partners;4.1.3 Where the Tenderer is a limited company, by a director duly authorised for such

purposes.

4.2 Rejection of form of TenderAny Form of Tender submitted by a Tenderer in respect of which the Tenderer:

4.2.1 Fixes and adjusts prices and rates shown in its Form of Tender by or in accordance with any agreement or arrangements with any other person or by reference to any other Form of Tender or communicates to any person other than the Officer mentioned in this tender the amount or approximate amount of the prices and rates shown in its Form of Tender except where such disclosure is made in confidence, in order to obtain quotations necessary for the preparation of the Form of Tender or for the purposes of financing or insurance; or

4.2.2 Enters into any agreement with any other person that such other person shall refrain from submitting a Form of Tender or shall limit or restrict the prices to be shown by any other Tenderer in its Form of Tender; or

4.2.3 Offers or agrees to pay or does pay or give any sum of money, inducement or valuable consideration directly or indirectly to any person for doing or having or causing or having caused to be done in relation to any other Tenderer or any other person’s proposed Form of Tender any act or omission; or

4.2.4 In connection with the award of the Contract commits an offence under the Prevention of Corruption Acts 1889-1916 or gives any fee or reward the receipt of which is an offence under Sub-Section (2) of Section 117 of the Local Government Act 1972;

4.2.5 Has directly or indirectly canvassed any member or official of the College concerning the acceptance of any Form of Tender or who has directly or indirectly obtained or attempted to obtain information from any such member of official concerning any other Tenderer or Form of Tender submitted by any other Tenderer;

Shall be rejected by the College provided always that such non-acceptance or rejection shall be without prejudice to any other civil remedies available to the College or any criminal liability which such conduct by a Tenderer may attract.

5. NON-CONSIDERATION OF FORM OF TENDER

The College may in its absolute discretion refrain from considering any Form of Tender if:

5.1 It is not in accordance with the Form and Conditions of Tender;5.1.1 The Tenderer makes or attempts to make any variation or alteration to the terms of

the Form of Tender, the Conditions or the Specification except where a variation or alteration is invited or permitted in accordance with the terms of all or any of the Form of Tender, the Conditions and the Specification; or

5.2 The Tenderer does not provide all the information required by the College.

6. FURTHER INFORMATION AND QUERIES

At any time prior to the date for receipt of Tenders the Tenderer may, by written communication to the College, request any information or raise any query in connection with the Form of Tender, the Conditions, Specification or the Pricing Schedule and any such correspondence should be emailed to contracts.team@don.ac.uk.

In the event that the Tenderer has difficulty in complying with any specific provision thereof or wishes to propose any amendment thereto it should provide all information and evidence in writing concerning such difficulty or amendment as the College may require.

The College may at its discretion consider the difficulty or amendment and may issue general guidance or waive or amend the relevant provision but in any case without prejudice to all or any other provisions of the Form of Tender, the Conditions or the Specification or any rights or powers of the College hereunder. No such waiver or amendment shall be binding unless made in writing and signed by the Director of Business, Engagement and Apprenticeships on behalf of the College.

7. ACCEPTANCE, EVALUATION OF TENDER

7.1 An initial examination will be made to establish the completeness of submitted tenders. The College reserves the right to disqualify any tender submission that is incomplete. The College will initially also verify the fees, costs and prices submitted and will inform Tenderers of any arithmetical errors identified and corrected. Tenderers should satisfy themselves of the accuracy of all fees, rates and prices quoted, since Tenderers will be required to hold these or withdraw their Tender in the event of errors being identified after the submission of Tenders.

If a Tenderer fails to provide fully for the requirements of the Specification in the Tender it must either:

(i) absorb the costs of meeting the full requirements of the Specification within its tendered price; or

(ii) withdraw its Tender.

7.2 The College will accept the Tender which it considers to be the most economically advantageous, but also reserves the right to accept none of the tenders. It may take any factor into account and reserves the right not to award the Contract to the lowest or any Tenderer, reserving also the right to accept the same in whole or in part.

The Contract, if awarded, will be awarded on the basis of the following evaluation criteria:

Quality Meeting the Specification Quality of Service Delivery

7.3 Any acceptance of a Tender by the College shall be in writing and shall be communicated to the Tenderer and upon such acceptance the Contract shall thereby be constituted and become binding on both parties notwithstanding which the Tenderer shall, upon request of the College, forthwith execute a formal contract in the form of the Articles of Agreement.

8. Freedom of information

Information in relation to this tender may be made available on demand in accordance with the requirements of the Freedom of Information Act 2000. Tenderers should state if any of the information supplied by them is confidential or commercially sensitive or should not be disclosed in response to a request for information under the Act. Tenderers should state why they consider the information to be confidential or commercially sensitive. This will not guarantee that the information will not be disclosed but will be examined in the light of the exemptions provided in the Act.

9. CONFIDENTIALITY

9.1 The Form of Tender, the Conditions of Contract and the Specification and all other documentation or information issued by the College relating to the Tender shall be treated by the Tenderer as private and confidential for use only in connection with the Tender and any resulting contract and shall not be disclosed in whole or in part to any third party without the prior written consent of the College.9.2 The documents which constitute the Contract and all copies thereof are and shall remain the property of the College (whether or not the College shall have charged a fee for the supply of such documents) and must not be copied or reproduced in whole or in part and must be returned to the College upon demand.

10. TENDERER’S WARRANTIES

In submitting a Tender the Tenderer warrants and represents that:

10.1 It has not done any of the acts or a matter referred to in Condition 4 above and has complied in all respects with these Conditions of Tender;

10.2 All information, representations and other matters of fact communicated (whether in writing or otherwise) to the College by the Tenderer or its employees in connection with or arising out of the Form of Tender are true, complete and accurate in all respects;

10.3 It had made its own investigations and research, and has satisfied itself in respect of all matters relating to the Tender, the Specification and the Conditions of Contract and that it has not submitted the Tender and will not have entered into the Contract in reliance upon any information, representations or assumptions (whether made orally, in writing or otherwise) which may have been made by the College;

10.4 It has full power and authority to enter into the Contract and will if requested produce evidence of such to the College;

10.5 It is of sound financial standing and the Tenderer and its partners, officers and employees are not aware of any circumstances (other than such circumstances as may be disclosed in the accounts or other financial statements of the Tenderer which may adversely affect such financial standing in the future;

11. Tender Process

Within our Level 3 Medical Engineering Apprenticeship provision we are looking for Contractors who can deliver the following;

Certificate in Principles of Servicing Medical Equipment (x 2 units) o Principles of testing medical equipmento Understanding statutory regulations and organisation safety requirements

with a medical engineering environment Extended Diploma in Engineering Maintenance (x 2 units)

o Servicing operating theatre and surgical equipmento Servicing medical therapeutic equipment

All tenderers are required to complete this section of the Tender process. If any PASS/FAIL questions are failed the College reserves the right to investigate further but it is in all likelihood that the supplier will not be put forward to the Invitation to Tender stage.

The results of any scored questions will be collated and used to filter tenderers for progression to the Invitation to Tender stage.

Invitation To Tender

TENDER CHECKLIST – TO COMPLETE

ITEM INCLUDED/COMPLETED AND RETURNEDSECTION 1CONTACT/ORGANISATION INORMATION

SECTION 2SUCCESS RATES FOR LAST 3 YEARS

SECTION 3QUALITY OVERVIEW

SECTION 4QUALIFICATIONS FOR DELIVERY

SECTION 5COLLUSIVE TENDERING CERTIFICATE

SECTION 6 FORM OF TENDER

Section 1 Please fill in all details

1. Contact Details. Name of the organisation in whose name a tender(s) would be submitted:Trading Name if different from above:

Contact details for enquiries about this bid:Name:

Position held:

Address:

Phone:Mobile phone:E-mail address:Website:UKPRN number

2. Basic details of your organization

Is your business a: Please tickSole trader?Partnership?Private limited company?Public limited company?Charity or other please specify:

If your business is a public limited or private limited company, please supply the following details:Company Registration Number:Date of Registration:Registered Address:

Date your business started trading:Name of (ultimate) parent company (If this applies):Does any senior member of your organisation have any association (either directly or indirectly) with any corporate member, employee or other officer of the college? If so please identify who and how?Does your business have a direct ESFA learner contract?

Y/N

If Yes do you subcontract any of this provision to other trading providers?(Please provide details)

3. Financial Information and Business Activities

This is to allow the college to establish financial solvency and sustainability of its trading partners. The college reserves the right to further investigate any information presented here in order to establish the above.

Please indicate the annual turnover of your organisation over the last three years. If your organisation is part of the group, please supply the figures for both your own organisation and the group.Annual Turnover for the year ended 17Annual Turnover for the year ended 16Annual Turnover for the year ended 15

Does your organisation hold copies of your audited accounts for the last two years?

Y/N

Does your organisation hold a statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position (if trading for less than a year)?

Y/N

If your organisation is a member of a group of companies, will the holding company guarantee your performance of the contract?

Y/N

Duns NumberPlease enclose a copy of your Dun & Bradstreet report if available:

What are the main business activities of your organisation?

Please state the approximate number of employees currently employed:

Is your company a member of or affiliated with any trade or professional associations or regulatory bodies?

If ‘Yes’ please give details:-

4. References and Technical Capacity

Please provide details of TWO (2) referees (preferably other Further Education or Public Sector Bodies) from whom the College can take up professional/technical references. The references provided must be for recent contracts that are similar to that proposed by in terms of content and value. The referees must be contacted and agree to providing a reference prior to this questionnaire being submitted.

Funder 1 Funder 2 Funder 3

Contact Name:

Organisation Name:

Full Postal Address:

E-mail:

Phone Number:

Value of Contract:

Name of contract

5. Professional registration Is your organisation listed on the ESFA register of Training Organisations? Y/N

Does your business currently hold or is working to achieve Matrix Accreditation?

Please indicate when achievement will be attained if working towards.

Y/N Date

Please detail your accreditation for Disability Confident

Are you on the ESFA’s Register of Apprenticeship Training Providers?

If answered ‘Yes’ to the above question please confirm which route Main Employer SupportingAs part of the submission to the ESFA (RoATP) you would have

submitted a financial health toolkit, please provide us with your grade Not applicable Excellent Good Satisfactory Inadequate

Y/N

6. Insurance PASS/FAIL

The college expects the provider to be insured to a minimum level as follows:

Employers Liability £10,000,000 Public Liability £5,000,000 Professional Indemnity £2,000,000

Please give details of insurance cover currently in force as indicated below.

Insurer Policy Number Extent of cover Expiry Date

Employers LiabilityPublic Liability

Professional Indemnity

7. Health and Safety PASS/FAIL

Does your organisation have a written health and safety at work policy?Y/N

Has your organisation been prosecuted for any matters relating to a breach of any Health and Safety regulation/legislation in the last 5 years?

If Yes please give details on a separate sheetY/N

8. Equal Opportunities PASS/FAIL

Does your company have a written equal opportunities policy, to avoid

discrimination?

Y/N

Has your organisation faced any charges of discrimination for any reason in the

last 5 years?

If Yes please give details on a separate sheet

Y/N

9. Safeguarding PASS/FAIL

Does your company have a safeguarding policy? Y/NDoes your company have a nominated safeguarding officer? Y/N

It is expected that if your organization does not have a safeguarding policy which is acceptable to the College or a policy of any kind, that you will agree to use the College’s policy as a minimum.

10. Professional and Business Standing PASS/FAIL

Do any of the following apply to your organisation, or to (any of) the director(s) / partners / proprietor(s)?

Is in a state of bankruptcy, insolvency, compulsory winding up, receivership, composition with creditors, or subject to relevant proceedings Y/N

Has been convicted of a criminal offence related to business or professional conduct Y/N

Has committed an act of grave misconduct in the course of business Y/N

Has not fulfilled obligations related to payment of social security contributions Y/N

Has not fulfilled obligations related to payment of taxes Y/N

Is guilty of serious misrepresentation in supplying information Y/N

Is not in possession of relevant licenses or membership of an appropriate organisation where required by law Y/N

If the answer to any of these is “Yes” please give brief details on a separate sheet , including what has been done to put things right.

11. Quality Assurance PASS/FAIL

Does your organisation undertake an annual self-assessment of its training activities in accordance with a recognised quality framework and produce results in a written report? If YES, please state which quality framework is followed.

Y/N

Does your organisation produce a continuous/quality improvement action plan based on its annual self-assessment? Y/N

If you answered NO to the above two questions, please explain below how your quality improvement processes are assessed and managed. Maximum 100 words

Does your organisation currently have an up to date internal quality assurance Y/N

policy?

If required, does your organisation have established systems in place to undertake robust initial assessment of learners? Y/N

If required, does your organisation have systems in place to identify and support learners with additional needs? Y/N

If required, does your organisation have established systems in place to monitor learner progress? Y/N

Does your organisation have established systems in place to collect and act upon client/learner feedback? Y/N

If required, does your organisation have established systems in place to collect and act upon employer feedback? Y/N

Do you have a policy for conducting observations of teaching, learning and assessment? Y/N

Are observations of teaching, learning and assessment graded and used to inform staff continuous professional development? Y/N

Would all personnel used to fulfil any contracts agreed with North Lindsey College be direct employees of your organisation? Y/N

If you answered NO to any of the above nine questions, please describe any arrangements that may be made to fulfil the subcontract on a separate sheet.

Has your organisation had a full Ofsted inspection? If YES, please provide the unique reference number and inspection date below (Not Scored):

Unique Reference :

Date:

Grade:

Section 2: Success Rates:

Please provide a 3 year breakdown of your overall and timely success rates per age group using the table below:

(Max score is 10)

Learners in Cohort Success

18/19

(Predicted)

24+

19-24

16-18

17/18

24+

19-24

16-18

16/17

24+

19-24

16-18

Section 3: Quality

All questions must be completed by all applicants.

Q1 Please detail your experience of delivering the offer; Certificate in Principles of Servicing Medical Equipment (x 2 units), Extended Diploma

in Engineering Maintenance (x 2 units) in Level 3 Medical Engineering Apprenticeship ( max 100 words)

No score

Q2 Please demonstrate how you will carry out initial assessments to ascertain the learner’s individual needs, including assessment of functional

skills. Please describe how learner additional support/needs are identified and supported? ( max 100 words)

Max score 5

Q3 Please outline your organisations approach to quality detailing quality procedures and policies, staff training, recent inspection results, i.e.

Ofsted inspections you have been involved in and quality awards you hold ( max 300 words)

Max score 10

Q4 Please explain your teaching, learning and assessment strategy and how staff are supported. How do you ensure delivery staff have

appropriate qualifications? ( max 100 words)

Max score 5

Q5 Please provide details of any added value that you can bring to the delivery of the programme ( max 100 words)

Max score 5

Q6 Please provide details of how you incorporate Information Learning Technology into the learner journey and what benefits this brings( max 100 words)

Max score 5

Q7 What facilities and staffing resources do you have in place to fulfil a contract with North Lindsey College including your staff to learner ratio

for teaching, learning and assessment? ( max 100 words)

Max score 5

Q8 Please outline your employer engagement strategy, how many employers do you work with, what employer bodies and associations do you

belong to? ( max 300 words)

Max score 10

Q9 Please demonstrate that effective management and monitoring arrangements are in place detailing how activities will be managed and by

whom to ensure that all aims, objectives, outputs and results are achieved on time? ( max 300 words)

Max score 10

Q10 Please detail all awarding bodies you are accredited with?

No Score

Section 4: Subjects for Delivery

Please complete the attached spreadsheet outlining the subject you plan to deliver from the contract start date till the end of July 2020 and the geographic areas you reach.

Subject North East North West Yorkshire & Humber

East Midlands

West Midlands

East of England

London South East South West

Certificate in Principles of Servicing Medical Equipment

Extended Diploma in Engineering Maintenance

SECTION 5: PRICING SCHEDULE

5.1 Please provide full pricing for the project in the table below

Cost£

Total cost – please include any breakdowns and highlight any additional costs e.g. accommodation costs for training delivered through residential modules where the residential training is a mandatory requirement, re-sits and the end point assessment if applicable

Please include any deductions to be made e.g. prior qualifications/functional skills qualifications, discounts for multiple apprentices (eg % discount for 2 apprentices, % discount for 3 etc)

Total

SECTION 6: COLLUSIVE TENDERING CERTIFICATE

I/We declare that:

1. This is a bona fide tender, intended to be competitive, and that I/we have not fixed or

adjusted the amount of the tender by or in accordance with any agreement or arrangement

with any other person.

2. I/We have not done and I/we undertake that I/we will not do at any time before the hour

and date specified for the return of this tender any of the following acts:

a communicating to a person other than the person calling for those tenders the

amount or approximate amount of the proposed tender except where disclosure, in

confidence, of the approximate amount of the tender was necessary to obtain

premium quotations required for the preparation of the tender.

b entering into any agreement or arrangement with any other persons that they shall

refrain from tendering or as to the amount of any tender to be submitted.

c offering or paying or giving or agreeing to pay or give any sum of money or valuable

consideration directly or indirectly to any person for doing or having done or causing

or having caused to be done in relation to any other tender or proposed tender for

the said work any act or thing of the sort described above. We acknowledge that if

we or anyone who acts on our behalf behaves improperly or commits an offence

under the Prevention of Corruption Acts 1889-1916, the College may cancel the

contract and recover all costs and losses.

In this certificate, the word ‘person’ includes any persons or anybody or associated, corporate or

unincorporated, and ‘any agreement or arrangement’ includes any such transaction, formal or

informal, and whether legally binding or not.

Dated this

Signature:

Name:

For and on behalf of

Status of signatory…

(e.g. Partner or Director)

Note: Refusal to give this declaration and undertaking means that your tender will

not be considered.

SECTION 7: FORM OF TENDER

To North Lindsey College – As an Operating Division of DN Colleges Group

Having examined carefully and understood the Conditions of Tender, Conditions of Contract, the Specification and all other documentation issued by the College in connection with the Delivery Partnership

(Name)

hereby offer to supply the specified delivery, subject to the terms and conditions set out in such Conditions of Tender, Conditions of Contract Specification and other documents. We also declare that all information provided by us in this Tender is correct at the time of completion. We understand you are not bound to accept the lowest or any tender you may receive and you will not pay any expenses incurred by us in connection with the preparation and submission of this tender.

Unless and until a formal Contract is prepared and executed this Tender together with your written acceptance thereof shall constitute a binding Contract between us.

Signature

(Duly authorised agent of the Tenderer)

Position held

Dated

Name and Address of Tenderer:

It must clearly be shown whether the Tenderer is a Limited Company, Statutory Corporation, Partnership, or Single Individual, trading in their own or another name, and also if the person signing is not the actual Tenderer, the capacity in which they sign or are employed.