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SAP AG 2003
Goods Receipts and Goods Issues
Stock Transfers
Physical Inventory
Warehouse Reporting
Contents:
Inventory Transactions
SAP AG 2003
Post miscellaneous goods movements
Transfer items from one warehouse to another
Carry out a physical inventory using SAP Business One
Outline the benefits of warehouse reports and explain the differences between them
At the conclusion of this unit, you will be able to:
Inventory Transactions: Unit Objectives
SAP AG 2003
Inventory Transactions: Course Overview Diagram
Cross-Functionality
Master Data
Sales Opportunities
Fundam
enta
ls o
f SA
P B
usi
ness
One
Purchasing – A/P
Sales – A/R
Production
Inventory Transactions
SAP AG 2003
Goods Receipts and Goods Issues: Topic Objectives
Post goods receipts without reference to a vendor
Post an initial entry of stock balances
Enter goods issues that do not refer to a specific customer delivery
Explain how goods movements are assessed and accounts determined
At the conclusion of this topic, you will be able to:
SAP AG 2003
Stock Movements
Warehouse
Goods Receipts PO/Goods Returns from PurchasingFunctions
Delivery/Returns from SalesFunctions
Goods Receipts Goods Issues
RemoveComponentsfor Production
Goods Receipts fromFinal Product
Stock Transferbetween
Warehouses
Beginning Quantities
SAP AG 2003
Goods Receipts / Goods Issue
Last Purchase Price
Account
Remarks
Journal Remark
Goods Receipt
System Defaults Revenue Account for Goods Receipt
or Expense Account for Goods
Issue
Gen. Information 1
Gen. Information 2
Special Info for Accounting
Text Information
Table Window
Number
Price List
Goods Issue
SAP AG 2003
Entering Stock Balance Sheet
Opening Stock Account
Date Warehouse Name
General Warehouse
Item Code Item Name In WH Op. Balance Price
0001 Chair 100 10
Inventory/Stock Postings
Warehouse Data
100100
1010
On Stock
Desired Stock
Minimum Stock Level
MovingAverage Price .
...........
Item Master Data
Inventory Posting List
TransactionJournal
CCCC
1000 1000
Item/WarehouseItem/Warehouse
DDDD CCCCStockStock
DDOpening Stock AccountOpening Stock Account
Stock Balance SheetStock Balance Sheet
SAP AG 2003
Stock Transfers: Topic Objectives
Post stock transfers in SAP Business One
Outline the accounting documents created as a result
Handle scenarios involving consignment stock at a customer
At the conclusion of this topic, you will be able to:
SAP AG 2003
Stock Transfers
Stock Transfer
Customer
NameShip To
ContactFrom WH 01
To Warehouse
Price List
Issuing Warehouse for
the Entire Stock Transfer
Document
Price ListAccording to
Customer Master
Receiving Warehouse for
Each Item
CustomerConsignment
Item DescriptionItem No. Quantity Price Total
OK Cancel
SAP AG 2003
Consignment Stock at Customer
Production
CustomerCompany
Customer
Invoice
Goods Issue from WH 03Company
SYSTEM
Stock Transfer
1. 2.
3.
WithdrawalDelivery
Invoice
1. 2.
4.
WH 01 WH 03
SAP AG 2003
Physical Inventory: Topic Objectives
Make preparations in the system to carry out a physical inventory
Carry out a physical inventory
Post the differences and ensure that the system finds the correct expense and revenue accounts and posts the required values
At the conclusion of this topic, you will be able to:
SAP AG 2003
Hide QuantityStored
Status:Not Counted
Item List per Warehouse
PerformCount
Record CountResults
Print InventoryDocuments
PostDifferences
Do not AllowPostings
Note Results
Record theQuantitiesCounted in theWarehouse
No Changes in Quantity or Value
Correct Quantities Stored
Profit or Loss as a Result of Inventory
Differences
Status: Counted
Physical Inventory
Inventory Tracking Stock PostingInventory Tracking
SAP AG 2003
Inventory Differences
Update After Inventory
Increasing Acc.
Decreasing Acc.
Date
Item Code Item Description In Stock Counted Difference Price
00001 1000 1001 +1
Enter St. Bal. Inv. Tracking Stock PostingItem SelectionCode From
Vendor From
Warehouse
To
To
Allow Posting without Price
Price Source for WH Stock Posting
Last Calculated Costs
By Price List By Standard Price/
Moving Average Price
Inventory/Stock Posting
SAP AG 2003
Inventory Cycles
Menu
Inventory
Definitions
...Inventory Cycle
Inventory Cycle
Frequency:weeklyweekly
Next Alert Date:
Time:
Item Master DataWarehouse Data
Inventory Cycle
All items that are currently scheduled for inventory count.
WH 01:
Inventory Cycle Report
Alert Overview
SAP AG 2003
Warehouse Reporting: Topic Objectives
Outline the benefits of warehouse reports and explain the differences between them
At the conclusion of this topic, you will be able to:
SAP AG 2003
Stock Changes in Logistics
In Stock - Sales Orders + Order = AvailableQuantityTransaction
Goods Receipt +
Goods Issue
-
+W
areh
ou
se
Report: Inventory Status
-
Inventory/Stock Posting
Positive Inventory DifferenceNegative Inventory Difference
+-
+-
++
SAP AG 2003
1. Items List Overview of all (or selected) items with the relevant prices, according
to the price lists stored in the system
2. Inventory Posting List By Item Overview of all the quantity-based postings in the system, based on
various selection criteria and sort options
3. Inventory Status Overview of the current stock situation of selected items, and
information on planned receipts and withdrawals in the warehouse
4. Inventory in Warehouse Report Normal Overview of the current stock situation of selected items
including planned receipts and withdrawals for each warehouse
Detailed Stock overview for each warehouse with additional information on the last stock movement data and prices per material
Overview of Warehouse Reports 1/2
SAP AG 2003
5. Inventory Valuation Report In SAP Business One, stock valuations are generally based on the
moving average price. This report allows you to use a different method to valuate your stock so that you can manually copy the results to accounting.
You can display the report from: The overall item level The transaction level for each item
Valuation Methods Moving average price FIFO - first-in-first-out LIFO - last-in-first-out Using a defined price list Last calculated costs (value from last warehouse stock valuation)
Overview of Warehouse Reports 2/2
SAP AG 2003
Post miscellaneous goods movements
Transfer items from one warehouse to another
Carry out a physical inventory using SAP Business One
Outline the benefits of warehouse reports and explain the differences between them
You are now able to:
Inventory: Unit Summary