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SAP AG 2003
At the conclusion of this unit, you will be able to:
Banking: Unit Objectives
Handle incoming and outgoing payments
Reconcile accounts internally
Enter external account statements and reconcile them with your bank account
Configure and use the payment wizard
Explain how payment processes for different payment means are structured
SAP AG 2003
Banking: Course Overview Diagram
FinancialsFinancial
Statements and Reporting
Banking
Service
Human Resources
SAP AG 2003
You must reconcile open receivables and liabilities with incoming or outgoing payments. When doing so, you must closely monitor and track these payment flows to ensure that they are handled correctly.
Banking: Business Scenario
SAP AG 2003
Configure payment terms, cash discounts, and installments
Generate due date overviews for vendor liabilities and customer receivables
Post incoming and outgoing payments manually using various payment scenarios with different payment means
Use the payment wizard and define payment methods
At the conclusion of this topic, you will be able to:
Entering Payments: Topic Objectives
SAP AG 2003
Payment Terms
Baseline Date
Time
+ x Months + y Days
Due Date Calculation
Due Date (or Value Date)
- z Tolerance Days
Based on Original Day, Start, Middle, or End of Month of Posting Date, System Date, or Tax Date
SAP AG 2003
Cash Discount
Baseline Date
Cash Discount
Line 1
Days After Baseline Date
Cash Discount
Line 2
3% 2% 1% No discount
14 days
30 days
45 days
TimeCash
Discount Line 3
Cash Discount
SAP AG 2003
Installments
Value Date of Invoice
Time
+ x1 Month, + y1 Days
Due Date of 1st Installment
50%
Due Date of 3rd Installment
25%
+ x2 Month, + y2 Days
+ x3 Month, + y3 Days
Invoice with one Line Item per Installment
Due Date of 2nd Installment
25%
SAP AG 2003
Due Date Overviews
Vendor Liabilities Aging
Customer Receivables Aging
Dunning Notices
Payments
SAP AG 2003
Dunning
Customer Receivables Aging (Line Item View)
New dunning level is the dunning level in invoice + 1
Decide if you want to sent a dunning letter.
Doc Future Remit.
Int. Range 1
Range 2
Range 3
Level Letter
IN 102
$121 1IN
113$10 $434 3
IN 125
$255 2IN
133$120
SAP AG 2003
Incoming and Outgoing Payments
Incoming Payments
Open InvoicesOpen Invoices
Document HeaderDocument Header
Totals, RemarksTotals, Remarks
Add Cancel Add in Sequence
SAP AG 2003
Entering Payments
1. Determine the Payment Amount
2. Split the Payment Amount According to Payment Means
Possible Payment Means:
Check Bank transfer Credit card Cash 0000015090012131400 67291500 11
Deutsche Bank
To
The printed text must not be modified or crossed out.Acc. No.X X X X
€ - 400,-- Four*Hundred -
Karl Einstein
Bank transfer 9.500Date
SAP AG 2003
The Payment Wizard (1)
Recommendations
Payment Method Selection
Document Parameters
Select Business Partners
General Parameters
Selection Criteria
Execute
Save
Wizard Options
Lo
ad
SAP AG 2003
Payment Method Selection
Document Parameters
Select Business Partners
General Parameters
Selection Criteria
Wizard Options
The Payment Wizard (2)
Recommendations
00000150900 12131400 67291500 11
Deutsche Bank
To
The printed text must not be modified or crossed out.Acc. No.X X X X
€ - 400,-
- Four*Hundred -
Check Printing
Business Payment Engine
Report Printing
Document Printing
Bank TransferChecks
Payment documents
SAP AG 2003
Payment Methods as Main Control Instrument
Validation Options
0000015090012131400 67291500 11
Deutsche Bank
To
The printed text must not be modified or crossed out.Acc. No.X X X X
€ - 400,
-
- Four*Hundred -Outgoing
Incoming
Type Payment Means
House Bank and Account
AP Invoice
Definition
G/L Account
Payment Method
Business PartnerBusiness Partner
SAP AG 2003
Cash Discounts – Gross Procedure
Customer
1000 10001 2
Revenue
1000 1
Cash Discount Paid
302
Incoming Payment
9702
Expenditure
1000
Vendor
1000 1000 12 1
Cash Discount Received
30 2
Outgoing Payment
970 2
Cash Discount for Customer Payment
Cash Discount for Vendor Payment
SAP AG 2003
Explain why internal and external reconciliations are necessary
Outline the options available for performing internal and external reconciliations
Carry out manual and automatic reconciliations
Use the reconciliation scenarios
Undo and correct reconciliations
At the conclusion of this topic, you will be able to:
Reconciliations: Topic Objectives
SAP AG 2003
Revenue
1
Internal Reconciliations
Account
2000 50003000 1000
Account
2000 50003000 1000
Bank
2
Customer
1 2
Invoice Payment
System Reconciliation
User Reconciliation
SAP AG 2003
External Reconciliations
Options:
Manual
Automatic
Using a wizard
Bank
20003000
External Reconciliation
Account Statement
Debit Credit
2000
3000
SAP AG 2003
Manual Reconciliations
Transactions to be Reconciled on Credit Side
Transactions to be Reconciled on Debit Side
Open Transactions on Credit Side
Open Transactions on Debit Side
G/L Account or BP Account
Manual Selection of Items for Reconciliation
SAP AG 2003
Automatic Reconciliations
* Reference: Ref. 1, Ref. 2, or Ref. 3
** Date: Posting Date or Due Date
Account
1000 1000
1000 1000
Amount AmountDate**Reference* Date** Reference*
1000 1000
01/12/03aa
02/21/03yy
03/02/03XX
01/12/03 bb
02/24/03 zz
03/31/03 XX
Reconcile by Totals Only
Restriction: Reference
Restriction: Date
SAP AG 2003
Reconciliation Wizard
Criteria:
Amount
Date
Reference
weighted
Skip Proposal
Choose and Reconcile Proposal
Reconciliation Wizard
Check Proposals
or
Folderwith Reconciliation
Proposals
SAP AG 2003
Adjusting Reconciliations
Account
2000 50003000 2000
Account
2000 50003000 2000
Account
2000 50003000 2000
Cancel Reconciliation
Redo Reconciliation
Revenue
1
Bank
2
Customer
1 2
Link Invoices to Payment
Manage Previous Reconciliations
SAP AG 2003
Realized Exchange Rate Differences During Reconciliations
Foreign VendorOutgoing Payments
20 LC
Exchange Rate Differences
40 LC
20 LC
20 LC
40 LC
Open Items in FC, Rate: 0.5Rate: 0.25
10 FC10 FC10 FC
SAP AG 2003
Explain how payment processes with different payment means are structured
Deposit cash and checks to your bank
At the conclusion of this topic, you will be able to:
Payment Processes: Topic Objectives
SAP AG 2003
Cash Payments
CustomerCustomer
1OI
Petty Cash
1 2
Bank
2
Bank Statement
Debit
Bank Statement
Vendor
1 OI
Payment to VendorPayment Means Cash
Outgoing cash payment
Incoming cash payment
Incoming PaymentPayment Means Cash
Petty Cash
12
Cash Deposit
Journal Entry
Bank
2
Credit
External Reconciliation with Bank Statement
External Reconciliation with Bank Statement
Open Invoice
Open Invoice
SAP AG 2003
Bank Transfer
Bank
1
Vendor
1 OI
Payment to VendorPayment Means Bank Transfer
Customer
OI 1
Bank
1
Open Invoice
Vendor Payment by Bank Transfer
Enter Bank Statement with Create Payment
Bank Statement
Debit
Bank Statement
Credit
Open Invoice
External Reconciliation with Bank Statement
Incoming Payment by Bank Transfer
External Reconciliation with Bank Statement
SAP AG 2003
Bank Account
1
Vendor
1 OI
Handling Outgoing Checks
Open Invoice
Check for Payment
Payment Documents
Payment Means Check
Bank Statement
Debit
External Reconciliation with Bank Statement
+
SAP AG 2003
Checks for Payment
00000150900 12131400 67291500 11
Deutsche Bank
To
The printed text must not be modified or crossed out.Acc. No.X X X X
€ - 400,-
- Four*Hundred -
Canceled Void
Cancel
Credited account
1
To Order of
1
00000150900 12131400 67291500 11
Deutsche Bank
To
The printed text must not be modified or crossed out.Acc. No.X X X X
€ - 400,-
- Four*Hundred -Check for Payment
Draft
Save as draft
Add
Check for Payment
Payment Documents
Payment Means Check
or create manually
SAP AG 2003
CustomerCustomer
1OI
Checks
1 2
Bank Statement
Credit
Bank
2
Handling Incoming Checks – Cash Checks
Open Invoice
Incoming PaymentPayment means
Check
Deposit of Checks
External Reconciliation with Bank Statement
SAP AG 2003
Bank
3
Handling Incoming Checks – Postdated Checks
CustomerCustomer
1OI
Checks
1 2
Open Invoice
Incoming PaymentPayment Means
Check
Deposit of Postdated Checks
Postd. Checks
2 3
Postdated Check Deposit
Credit
External reconciliation with Bank Statement
SAP AG 2003
Handling Outgoing Credit Card Payment
Bank Statement
Debit
Bank Account
1
Vendor
1 OI
External Reconciliation with Bank Statement
Open Invoice
Payment to VendorPayment Means Credit Card
SAP AG 2003
Bank
3
Handling Incoming Credit Card Payments
CustomerCustomer
1OI
Credit Card
1 2
Open Invoice
Incoming PaymentPayment Means
Credit Card
Deposit of Credit Card Voucher
Def. Account
2 3
Postdated Credit Voucher Deposit
Credit
External Reconciliation with Bank Statement
SAP AG 2003
Handling Incoming Credit Card Payments – Installments
Bank
3
CustomerCustomer
1OI
credit card
1 2
Open Invoice
Incoming PaymentPayment Means
Credit Card Deposit of Credit Card Vouchers (One for Whole Payment or One Per Installment)
def. account
2
3
Postdated Credit Card Deposit
External Reconciliation with Bank Statement
33
33
… …
Credit
Credit
Credit2 2
2 2
……
…
SAP AG 2003
You are now able to:
Banking: Unit Summary
Handle incoming and outgoing payments
Configure and use the payment wizard
Reconcile accounts internally
Enter external account statements and reconcile them with your bank account
Explain how payment processes for different payment means are structured