© 2014 IBM Corporation Blackboard Collaborate Presenter’s Rehearsal : What You Need To Know

© 2014 IBM Corporation

Blackboard CollaboratePresenter’s Rehearsal:What You Need To Know

IBM Software Group | Cloud & Smarter Infrastructure© 2014 IBM Corporation

Learning Objectives: This Rehearsal WILL…

Go over your job as a presenter and moderator

Revisit how to manage your settings and permissions• How to control participant’s permissions

Show the interactivity tools used in your presentation

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The Blackboard Collaborate Interface (Moderator’s View)

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*Note: There are additional options inside these menu’s

*Note you can expand or minimize these sections


The Blackboard Collaborate Interface – Moderator’s Controls

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Text chat area

Participantarea

Audio/Video tools

Response buttons

Page options Slide options

Timer / info

Recording controlContent loading

Markup tools

Facilitator tools

Audio wizard & additional tools

Whiteboard / Application share / Web tour

Media Window

Participant permission controls


Additional Session Options / Controls

There are many options available from several places• Familiarise yourself with these!

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Edit > Preferences

Tools menu

Audio, Video & Teleconference

Text chat


Connection Speed

Always test your connection speed: http://speedtest.net

Best results are when you are connected to a LAN and not Wireless because of the fluctuations that can occur using Wireless

Set the connection speed for your network results

Reset your connection speed if you find the setting you have is not stable

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The setting for your network connection speed is important!

Before your session:

Reminder: Connection speed can vary – something may impact the speed, which may not have been picked up when you tested it earlier.


Adjusting Your Connection Speed

At the top left of the window click on Edit > Preferences…

Under Session > Connection

Adjust to the appropriate Connection Speed

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As Moderator/Presenter Your Job is to…

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Audio Checks

Microphone Distribution

Monitoring Text Chats

Clearing Yes/No’s & Raised Hands

Present Moderator of Participants

Reminder: There are more Moderator / Presenter responsibilities than noted here… this is just a summary.

Starting/Stopping Recording

Present Your Content

Q & A


Audio Tips

Always run the Audio Setup Wizard

• Or go to Tools > Audio > Audio Setup Wizard

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Please check your master volume settings on your computer each time…

Blackboard Collaborate uses Voice over IP – telephone is not required!

When you use computer audio within a Blackboard Collaborate session, you can speak & be heard using a headset or your PC microphone & speakers

Before your session:


Voice Communication

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To activate your microphone, simply click on the TALK button

Remember: Click again to switch it off when you’re finished talking!

Audio indicator informs you if you or someone else is speaking

Reminder: Only one microphone should be active at a time to avoid background noise or feedback

The blue mic icon beside your name means your microphone is activated


Integrating Teleconference Call (1 of 3)

Note: Use US number

Blackboard Collaborate joins your conference call as a participant

The Event Manager will have this configured for you

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Moderators have the ability to mute / unmute the teleconference line

Right click on the teleconference in the participant area and select the appropriate option• Audio from teleconference will not come through to VOIP users

• VOIP audio WILL be transferred through to teleconference

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Reminder: Be careful about handing out/removing universal audio access



Control your conference call• Ensure that the

conference call moderator knows how to reduce interruption in your Blackboard Collaborate

You may want to print this page for reference

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Keys Description Who can use

*# Get list of conference call commands Host/Participant

# Exit list of conference call commands Host/Participant

*0 Request specialist assistance (toggle on/off) Host/Participant

*1 Dial out to add a participant Host

*2 Begin/End recording conference Host

*3 Change conference Entry/Exit announcement: +1: Turns on name record +2: Adds Entry/Exit tones +3: Silences Entry/Exit tones Host

*4 Lock/Unlock conference (toggle on/off) Host

*5 Count number of participants All

*6 Mute/Un-mute line (toggle on/off) All

*8 Continue current conference without Host Host

*71 Turn Broadcast mode on or off (toggle on/off) Host

*74 Change Host password (for current and future conferences) Host

*75 Change Entry/Exit options (future conferences): +2: Adds Entry/Exit tones Host

*76 Change starting conference without Host (future conferences) Host

*77 Change continuing conference without Host (future conferences) Host

*78 Mute all Host

*70 Unmute all Host


Text Chat: Another Way to Communicate

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Who is your message for?

Type your message here

Message history

Experiment with the options!


Participant Permissions (1 of 2)

Use the “Global Permissions” options to give your participants the appropriate level of access

• Clicking the buttons either gives or removes access from ALL participants

Notes:

• When participants enter they will have all permissions

• You should grant them chat and mic access in the pre-session

• During presentation only give them chat permissions

• Other permissions should be granted/removed at appropriate times

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Also available here…

Note: Plan in advance with your fellow presenters what should be granted and when


Participant Permissions (2 of 2)

For individual permissions, right click on the person’s name

• You can also promote someone to Moderator (Presenter) by right clicking on the person and selecting “Give Moderator Privileges”

o To Remove Moderator Privileges, right click and select “Take Away Moderator Privileges”

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Loading Slides Into the Classroom

Load slides by clicking on the button

Notes:• The upload speed depends on the file size• 10 MB size guideline• PowerPoint animations are not supported• The only supported File Types are PowerPoint or Whiteboard• Be sure to clearly label your file in this format:

o YYYY_MM_DD_SpecificAgendaTopic.PPT/WBD

Blackboard will convert PowerPoint files to a Whiteboard format

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Navigating Slides: Three Options

1. Use the forward and backward arrows to move forward or backward a slide respectively

2. Click on the slide title on the drop down box in the agenda area

3. Open Page Explorer from the options menu and double click on a slide thumbnail

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Reminder: The best practice is to have the person that is speaking, navigate slides.


Emoticons and Interaction Tools

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Emoticons / Step Away / Raise Hand / Polling

Note: Step Away is just an indicator of your status, if your microphone is still on, sound will continue to be broadcasted

Mark-Up Tool Bar is where you get your pointer


Application Sharing

The Application Sharing tool enables anyone inside Blackboard Collaborate share a remote application.• To activate, click on the Application sharing icon at the top of the media window

• To stop, click on Tools > Application Sharing > Stop Sharing

• To bring back the presentation view, select the Whiteboard icon

Best Practices:• Make sure the application is running on your desktop before launching

• Ask your participants if they can see your application ok

• Advise them they can scroll left, right, up & down, or “scale to fit”

• The Blackboard Collaborate left hand panel should remain on the left of your screen

• You should resize your application to fit the rest of the available window space

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Reminder: Control of the application can be given to any participant


Application Sharing

Setting your hosting preferences• Go to: Edit > Preferences > Application Sharing > Hosting Options

• Here, you can set your color for an emphasized cursor

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Recommended Screen Setup while Application Sharing

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Resize your application to fit the rest of your screen

Keep the Blackboard Collaborate left-hand panel visible so you

can see your audience

Stop / Pause Application sharing

Reminder: If you don’t see the yellow controls…

To stop; click on Tools > Application Sharing > Stop Sharing


Recording the Sessions

Sessions can be recorded, and it will available after the session.

From a participant perspective, the playback includes controls for playing, pausing, forward & rewind and stopping the session

The recording feature can be paused in a live session, but the recording cannot be edited

Text chat, polling questions & markups can be viewed on the playback.

If desired, recordings can be converted into various multimedia formats

Recordings are automatically submitted and uploaded to the server when the session is concluded

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Reminder: As Presenter, you are responsible for the starting, pausing, and resuming the recording of the event!


Ending Your Session

Click to stop recording

Thank all the participants and conclude your session

Ask everyone to leave the session

Finally, exit the session by closing the Blackboard window, after everyone has exited

Blackboard will automatically publish the recording once everyone has left the session

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Thanks & Good Luck!

If you, or your participants, need assistance with an issue related to Blackboard, initiate a SuperZero chat at:• http://szsupport.atlanta.ibm.com/chat/lvcCustomer.htm

Review the Presenter’s Modules #1-3:• https://csite.tivlab.austin.ibm.com/home/index/home?id=5110

Review the Presenter’s Pre-Check Wiki:• https://w3-connections.ibm.com/wikis/home?lang=en-us#!/wiki/W456f5f27abe2_4b06_8a46_e91c6cbf

b112/page/Presenter%27s%20Pre-Web%20Seminar%20Checklist

If you need further assistance with your event contact your Event Manager

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Documents

© 2014 IBM Corporation Blackboard Collaborate Presenter’s Rehearsal : What You Need To Know