20
©© 2013 SAP AG. All rights reserved. Order-to-Cash (Standardized Services) Scenario Overview Handling an Incoming Customer Inquiry Executing Services Creating Sales Quotes Creating Sales Orders Confirming Service Execution Processing Receivable s and Payments Processing Receivable s and Payments Creating Customer Invoices Creating Down Payment Request - Customer Scenario Explorer Click process chevrons for details Dispatching and Scheduling Orders Marketing -to- Opportuni ty Procure- to-Pay (Services) Expense Reimbursemen t Open Legend Sales/ Customer Service Representat ive Scenario Description The following business roles are involved in this scenario: Service Performer Accounts Receivables Accountant The Order-to-Cash (Standardized Services) business scenario enables you to sell services, with functions to handle quotes, create sales orders with service items, plan the service execution, fulfill, confirm, and invoice the services sold. The selling of services can be the main line of business or as value added services for physical goods. In addition, the following features are provided: Automatic order creation from lead, opportunity, quote, or external systems Approval process for sales quotes based on thresholds Flexible price determination Use of credit cards with integration to financial service providers Credit limit checks based on account balance and new orders Outsourcing of field services to third-party service providers The scenario incorporates business functions from related areas that directly support service delivery, such as processing due items and payments in financial accounting. Service Planner/ Dispatcher Scenario/Processes Business Value Scenario Flow Further Information

©© 2013 SAP AG. All rights reserved. Order-to-Cash (Standardized Services) Scenario Overview Handling an Incoming Customer Inquiry Executing Services Creating

Embed Size (px)

Citation preview

Page 1: ©© 2013 SAP AG. All rights reserved. Order-to-Cash (Standardized Services) Scenario Overview Handling an Incoming Customer Inquiry Executing Services Creating

©© 2013 SAP AG. All rights reserved.

Order-to-Cash (Standardized Services)Scenario Overview

Handling an Incoming Customer Inquiry

Executing Services

Creating Sales Quotes

Creating Sales Orders

Confirming Service Execution

Processing Receivables and Payments

Processing Receivables and Payments

Creating Customer Invoices

Creating Down Payment Request - Customer

Scenario Explorer

Click process chevrons for details

Dispatching and Scheduling Orders

Marketing-to-Opportunity

Procure-to-Pay (Services)

Expense Reimbursement

Open Legend

Sales/Customer Service Representative

Scenario Description

The following business roles are involved in this scenario:

Service Performer

Accounts Receivables Accountant

The Order-to-Cash (Standardized Services) business scenario enables you to sell services, with functions to handle quotes, create sales orders with service items, plan the service execution, fulfill, confirm, and invoice the services sold. The selling of services can be the main line of business or as value added services for physical goods. In addition, the following features are provided:

Automatic order creation from lead, opportunity, quote, or external systems

Approval process for sales quotes based on thresholds

Flexible price determination

Use of credit cards with integration to financial service providers

Credit limit checks based on account balance and new orders

Outsourcing of field services to third-party service providers

The scenario incorporates business functions from related areas that directly support service delivery, such as processing due items and payments in financial accounting.

Service Planner/Dispatcher

Scenario/Processes

Business Value

Scenario Flow

Further Information

Page 2: ©© 2013 SAP AG. All rights reserved. Order-to-Cash (Standardized Services) Scenario Overview Handling an Incoming Customer Inquiry Executing Services Creating

©© 2013 SAP AG. All rights reserved.

Order-to-Cash (Standardized Services)Scenario Overview

Scenario Explorer

Click process chevrons for details

Open Legend

Sales/Customer Service Representative

Scenario Description

The following business roles are involved in this scenario:

Service Performer

Accounts Receivables Accountant

The Order-to-Cash (Standardized Services) business scenario enables you to sell services, with functions to handle quotes, create sales orders with service items, plan the service execution, fulfill, confirm, and invoice the services sold. The selling of services can be the main line of business or as value added services for physical goods. In addition, the following features are provided:

Automatic order creation from lead, opportunity, quote, or external systems

Approval process for sales quotes based on thresholds

Flexible price determination

Use of credit cards with integration to financial service providers

Credit limit checks based on account balance and new orders

Outsourcing of field services to third-party service providers

The scenario incorporates business functions from related areas that directly support service delivery, such as processing due items and payments in financial accounting.

Service Planner/Dispatcher <Role Name><Role Name> <Role Name>

Legend

Process mainly driven by the user

Process mainly driven by the system

Manual process not supported by the system

Process that communicates with third-party software (mouse-over for details)

Process with relevance to Financials

Related scenario

Info button with more information

Close Legend

Handling an Incoming Customer Inquiry

Executing Services

Creating Sales Quotes

Creating Sales Orders

Confirming Service Execution

Processing Receivables and Payments

Processing Receivables and Payments

Creating Customer Invoices

Creating Down Payment Request - Customer

Dispatching and Scheduling Orders

Marketing-to-Opportunity

Procure-to-Pay (Services)

Expense Reimbursement

Scenario/Processes

Business Value

Scenario Flow

Further Information

Page 3: ©© 2013 SAP AG. All rights reserved. Order-to-Cash (Standardized Services) Scenario Overview Handling an Incoming Customer Inquiry Executing Services Creating

©© 2013 SAP AG. All rights reserved.

Scenario/Processes

Order-to-Cash (Standardized Services)Process Details: Handling an Incoming Customer Inquiry

Scenario Explorer

Process Description Further Information

Click process chevrons for details

Executing Services

Creating Sales Quotes

Creating Sales Orders

Confirming Service Execution

Processing Receivables and Payments

Creating Down Payment Request - Customer

Dispatching and Scheduling Orders

Handling an Incoming Customer Inquiry via Telephony Channel

X

Receive an incoming call and log an inquiry

Click here to display process variants

The Handling an Incoming Customer Inquiry business process enables you to manage the arrival of incoming customer inquiries via various input channels such as phone, e-mail or the Internet.During customer interactions, it is key to know who you are dealing with. To quickly identify the account and contact, there are several possibilities such as automatic identification based on the telephone number of an incoming call, or you can enter the name of a caller manually in a Google-like search.

Performed bySales/Customer Service Representative

In the Work CentersAccount Management Groupware (Outlook) Collaboration Window

i

Business Value

Scenario Flow

Further InformationSee alsoServices

Page 4: ©© 2013 SAP AG. All rights reserved. Order-to-Cash (Standardized Services) Scenario Overview Handling an Incoming Customer Inquiry Executing Services Creating

©© 2013 SAP AG. All rights reserved.

Scenario/Processes

Order-to-Cash (Standardized Services)Process Details: Handling an Incoming Customer Inquiry

Scenario Explorer

Process Description Further Information

Click process chevrons for details

Executing Services

Creating Sales Quotes

Creating Sales Orders

Confirming Service Execution

Creating Down Payment Request - Customer

Dispatching and Scheduling Orders

Handling an Incoming Customer Inquiry via Telephony Channel

Receive an incoming call and log an inquiry

The Handling an Incoming Customer Inquiry business process enables you to manage the arrival of incoming customer inquiries via various input channels such as phone, e-mail or the Internet.During customer interactions, it is key to know who you are dealing with. To quickly identify the account and contact, there are several possibilities such as automatic identification based on the telephone number of an incoming call, or you can enter the name of a caller manually in a Google-like search.

Performed bySales/Customer Service Representative

In the Work CentersAccount Management Groupware (Outlook) Collaboration Window

Click here to hide process variants

Handling an Incoming Customer Inquiry

via Fax or E-Mail Channel

Handling an Incoming Inquiry Manually

via Activities

i

Processing Receivables and Payments

Business Value

Scenario Flow

Further InformationSee alsoServices

X

Page 5: ©© 2013 SAP AG. All rights reserved. Order-to-Cash (Standardized Services) Scenario Overview Handling an Incoming Customer Inquiry Executing Services Creating

©© 2013 SAP AG. All rights reserved.

Scenario/Processes

Order-to-Cash (Standardized Services)Process Details: Creating Sales Quotes

Scenario Explorer

Process Description Further Information

Click process chevrons for details

Handling an Incoming Customer Inquiry

Executing Services

Creating Sales Orders

Confirming Service Execution

Processing Receivables and Payments

Creating Customer Invoices

Creating Down Payment Request - Customer

Dispatching and Scheduling Orders

Creating Sales Quotes

Create a sales quote

i

Approve a sales quote

i

In the Work CenterNew Business

The Creating Sales Quotes business process enables you to create a sales quote with fixed terms and price conditions, in case a customer requests an offer for products or services. The sales quote can also be generated out of an opportunity or lead. You enter the necessary details into the sales quote such as the account, the products or services, optional the requested data in case product availability should be checked. Additional free text as further customer information can be entered as well. The cost of sales can be determined using product valuation, which enables you to evaluate the profitability of the sales quote. Price and discount adjustments can be made in the sales quote. After the sales quote has been created it needs to be submitted to the customer. A sales quote form will then be sent to the customer depending on the output settings.

Performed bySales/Customer Service Representative

X

Business Value

Scenario Flow

Further Information See alsoSales Quotes Quick Guide

Page 6: ©© 2013 SAP AG. All rights reserved. Order-to-Cash (Standardized Services) Scenario Overview Handling an Incoming Customer Inquiry Executing Services Creating

©© 2013 SAP AG. All rights reserved.

Scenario/Processes

Order-to-Cash (Standardized Services)Process Details: Creating Sales Orders

Scenario Explorer

Process Description Further Information

Click process chevrons for details

Handling an Incoming Customer Inquiry

Executing Services

Creating Sales Quotes

Confirming Service Execution

Processing Receivables and Payments

Processing Receivables and Payments

Creating Customer Invoices

Creating Down Payment Request - Customer

Dispatching and Scheduling Orders

In the Work CenterSales Orders

Performed bySales/Customer Service Representative

Processing Outbound Delivery

Creating Customer Invoices

Creating Sales Orders

Create a sales order

Approve a sales order

X

i i

The Creating Sales Orders business process enables you to create a sales order with fixed terms and price conditions when a customer orders products or services. The order can be created on the basis of a quote, copying all conditions from the quote to the order or you enter the necessary details in the order such as the account, the products or services, the requested date , and customer information as additional text. The product availability is checked, and the system informs you of availability. The system can determine the cost of sales using product valuation, enabling you to evaluate the profitability of the order. After creating the order, you release it to logistics. An order confirmation form can be sent to the customer, depending on the output settings. The sales order can also be generated automatically through business-to-business communication.

Business Value

Scenario Flow

Further Information See alsoSales Quotes Quick Guide

Page 7: ©© 2013 SAP AG. All rights reserved. Order-to-Cash (Standardized Services) Scenario Overview Handling an Incoming Customer Inquiry Executing Services Creating

©© 2013 SAP AG. All rights reserved.

Scenario/Processes

Order-to-Cash (Standardized Services)Process Details: Dispatching and Scheduling Orders

Scenario Explorer

Process Description

Further Information

Click process chevrons for details

Handling an Incoming Customer Inquiry

Executing Services

Creating Sales Quotes

Creating Sales Orders

Confirming Service Execution

Processing Receivables and Payments

Creating Down Payment Request - Customer

Dispatching and Scheduling Orders –Decentral Scheduling

Dispatch and release an order for execution

i

Check order pipeline and plan a route

i

Schedule an order

i

Prepare service execution

i

Performed byService Planner/DispatcherService Performer

The Dispatching and Scheduling Orders business process enables a service employee to assign an order, either manually or automatically to the responsible service performer and/or execution team. He or she can then schedule the service performer by creating a follow-up appointment for the sales or service order. This can be done either centrally by the service employee or decentrally by the service performer. The order can be scheduled taking the order priority, availability, or other aspects such as service levels and route optimization into account.Finally, the service employee releases the order for execution. Once this is done, the service performer can print and/or download the list of orders to be executed as well as the details for each order before heading out. In addition, the service performer can display the appointments in a calendar view within the SAP Business ByDesign system or in a groupware client such as Outlook, if groupware integration is active.

Click here to display process variants

X

In the Work CentersSales Orders Field Service and Repair

Business Value

Scenario Flow

Further Information See alsoOrder Pipeline Quick Guide

Page 8: ©© 2013 SAP AG. All rights reserved. Order-to-Cash (Standardized Services) Scenario Overview Handling an Incoming Customer Inquiry Executing Services Creating

©© 2013 SAP AG. All rights reserved.

Scenario/Processes

Order-to-Cash (Standardized Services)Process Details: Dispatching and Scheduling Orders

Scenario Explorer

Process Description

Further Information

Click process chevrons for details

Handling an Incoming Customer Inquiry

Executing Services

Creating Sales Quotes

Creating Sales Orders

Processing Receivables and Payments

Creating Down Payment Request - Customer

Dispatching and Scheduling Orders – Decentral Scheduling

Dispatch and release an order for execution

i

Check order pipeline and plan a route

i

Schedule an order

i

Prepare service execution

i

Performed byService Planner/DispatcherService Performer

In the Work CentersSales Orders Field Service and Repair

The Dispatching and Scheduling Orders business process enables a service employee to assign an order, either manually or automatically to the responsible service performer and/or execution team. He or she can then schedule the service performer by creating a follow-up appointment for the sales or service order. This can be done either centrally by the service employee or decentrally by the service performer. The order can be scheduled taking the order priority, availability, or other aspects such as service levels and route optimization into account.Finally, the service employee releases the order for execution. Once this is done, the service performer can print and/or download the list of orders to be executed as well as the details for each order before heading out. In addition, the service performer can display the appointments in a calendar view within the SAP Business ByDesign system or in a groupware client such as Outlook, if groupware integration is active.

Dispatching and Scheduling Orders - Central Schedulingi

Click here to hide process variants

Confirming Service Execution

Business Value

Scenario Flow

Further Information See alsoOrder Pipeline Quick Guide

X

Page 9: ©© 2013 SAP AG. All rights reserved. Order-to-Cash (Standardized Services) Scenario Overview Handling an Incoming Customer Inquiry Executing Services Creating

©© 2013 SAP AG. All rights reserved.

Scenario/Processes

Order-to-Cash (Standardized Services)Process Details: Creating Down Payment Request - Customer

Scenario Explorer

Process Description

Further Information

Click process chevrons for details

Handling an Incoming Customer Inquiry

Executing Services

Creating Sales Quotes

Creating Sales Orders

Confirming Service Execution

Processing Receivables and Payments

Processing Receivables and Payments

Creating Customer Invoices

Dispatching and Scheduling Orders

Creating Down Payment Request - Customer

Create and release down payment request

i

X

In the Work CenterCustomer Invoicing

The Creating Down Payment Requests - Customer business process enables you to request down payments from the customer, before services are performed or products are delivered. The sales representative creates and releases a down payment request for this purpose.

Performed bySales/Customer Service Representative

Business Value

Scenario Flow

Further Information See alsoCreate a Down Payment Request

Page 10: ©© 2013 SAP AG. All rights reserved. Order-to-Cash (Standardized Services) Scenario Overview Handling an Incoming Customer Inquiry Executing Services Creating

©© 2013 SAP AG. All rights reserved.

Executing Services

Confirming Service Execution

Dispatching and Scheduling Orders

Creating Customer Invoices

Processing Receivables and Payments

Processing Externally-Initiated Payments by Incoming Bank Transfer

Scenario/Processes

Order-to-Cash (Standardized Services)Process Details: Processing Receivables and Payments

Scenario Explorer

Process Description Further Information

Click process chevrons for details

Handling an Incoming Customer Inquiry

Creating Sales Quotes

Creating Sales Orders

Creating Down Payment Request - Customer

Enter a remittance advice

i

Process a bank statement

i

Clear a payment

i

Allocate a payment

i

Click here to display process variants

Performed byAccounts Receivable Accountant

In the Work CentersReceivables Payment Management

The Processing Receivables and Payments business process enables the processing of incoming payments, initiated either internally by your company or externally by your customers. The process uses country-specific payment methods. If payments are initiated internally, they are made manually, or automatically via a payment run in which the system proposes open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run, using files for direct debit or credit card payments. It is also possible to upload credit card statements to pre-confirm payments. When the payments are credited to the company's bank account, the bank statement is entered in the system, either uploaded electronically or entered manually, before being confirmed. If payments are initiated externally by the customer, the bank statement provides notification of payment. The payments are matched in the system to the open invoices before being cleared.

…X

Business Value

Scenario Flow

Further Information See alsoAllocate a Payment Manually

Page 11: ©© 2013 SAP AG. All rights reserved. Order-to-Cash (Standardized Services) Scenario Overview Handling an Incoming Customer Inquiry Executing Services Creating

©© 2013 SAP AG. All rights reserved.

Scenario/Processes

Order-to-Cash (Standardized Services)Process Details: Processing Receivables and Payments

Scenario Explorer

Process Description Further Information

Click process chevrons for details

Handling an Incoming Customer Inquiry

Executing Services

Creating Sales Quotes

Creating Sales Orders

Confirming Service Execution

Processing Receivables and Payments

Creating Customer Invoices

Creating Down Payment Request - Customer

Dispatching and Scheduling Orders

Processing Externally-Initiated Payments by Incoming Bank Transfer

Enter a remittance advice

i

Process a bank statement

i

Clear a payment

i

Allocate a payment

i

Click here to hide process variants

The Processing Receivables and Payments business process enables the processing of incoming payments, initiated either internally by your company or externally by your customers. The process uses country-specific payment methods. If payments are initiated internally, they are made manually, or automatically via a payment run in which the system proposes open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run, using files for direct debit or credit card payments. It is also possible to upload credit card statements to pre-confirm payments. When the payments are credited to the company's bank account, the bank statement is entered in the system, either uploaded electronically or entered manually, before being confirmed. If payments are initiated externally by the customer, the bank statement provides notification of payment. The payments are matched in the system to the open invoices before being cleared.

Performed byAccounts Receivable Accountant

ii

iiiiii

In the Work CentersReceivables Payment Management

Business Value

Scenario Flow

Further Information See alsoClear an Incoming Payment Manually

Processing Externally-Initiated Payments by Incoming Check

Processing Externally-Initiated Payments by Incoming Check with Lockbox

Processing Externally-Initiated Payments by Multiple Incoming Checks

Processing Incoming Payments by Bill of Exchange

Processing Incoming Payments with Petty Cash

Processing Internally-Initiated Payments by Credit Card

Processing Internally-Initiated Payments by Direct Debit

Processing Receivables and Payments with Accounts Maintenance

X

Page 12: ©© 2013 SAP AG. All rights reserved. Order-to-Cash (Standardized Services) Scenario Overview Handling an Incoming Customer Inquiry Executing Services Creating

©© 2013 SAP AG. All rights reserved.

Scenario/Processes

Order-to-Cash (Standardized Services)Process Details: Executing Services

Scenario Explorer

Process Description Further Information

Click process chevrons for details

Handling an Incoming Customer Inquiry

Creating Sales Quotes

Creating Sales Orders

Confirming Service Execution

Processing Receivables and Payments

Creating Customer Invoices

Creating Down Payment Request - Customer

Dispatching and Scheduling Orders

Executing Services

Travel to a service location

i

Execute a service

i

X

Performed byService Performer

In the Executing Services business process, once the order has been released for execution and preparations made, the service performer travels to the customer to perform the requested service, or performs the service working remotely or in a repair center.

In the Work CenterField Service and Repair Business Value

Scenario Flow

Further InformationSee alsoService Order Processing

Page 13: ©© 2013 SAP AG. All rights reserved. Order-to-Cash (Standardized Services) Scenario Overview Handling an Incoming Customer Inquiry Executing Services Creating

©© 2013 SAP AG. All rights reserved.

Scenario/Processes

Order-to-Cash (Standardized Services)Process Details: Confirming Service Execution

Scenario Explorer

Process Description Further Information

Click process chevrons for details

Handling an Incoming Customer Inquiry

Executing Services

Creating Sales Quotes

Creating Sales Orders

Processing Receivables and Payments

Creating Down Payment Request - Customer

Dispatching and Scheduling Orders

In the Work CenterField Service and Repair

In the Executing Services business process, once the order has been released for execution and preparations made, the service performer travels to the customer to perform the requested service, or performs the service working remotely or in a repair center.

Performed byService Performer

Creating Customer Invoices

Confirming Service Execution- With a Service Confirmation

Document work, track actuals and release a service confirmation

i

Click here to display processvariants

X

Business Value

Scenario Flow

Further Information See alsoCreate a Service Confirmation

Page 14: ©© 2013 SAP AG. All rights reserved. Order-to-Cash (Standardized Services) Scenario Overview Handling an Incoming Customer Inquiry Executing Services Creating

©© 2013 SAP AG. All rights reserved.

Scenario/Processes

Order-to-Cash (Standardized Services)Process Details: Confirming Service Execution

Scenario Explorer

Process Description Further Information

Click process chevrons for details

Handling an Incoming Customer Inquiry

Executing Services

Creating Sales Quotes

Creating Sales Orders

Processing Receivables and Payments

Creating Down Payment Request - Customer

Dispatching and Scheduling Orders

In the Work CenterField Service and Repair

In the Executing Services business process, once the order has been released for execution and preparations made, the service performer travels to the customer to perform the requested service, or performs the service working remotely or in a repair center.

Performed byService Performer

Confirming Service Execution - With an Order

i

Creating Customer Invoices

Confirming Service Execution- With a Service Confirmation

Document work, track actuals and release a service confirmation

i

Click here to hide process variants

Business Value

Scenario Flow

Further Information See alsoCreate a Service Confirmation

X

Page 15: ©© 2013 SAP AG. All rights reserved. Order-to-Cash (Standardized Services) Scenario Overview Handling an Incoming Customer Inquiry Executing Services Creating

©© 2013 SAP AG. All rights reserved.

Scenario/Processes

Order-to-Cash (Standardized Services)Process Details: Creating Customer Invoices

Scenario Explorer

Process Description Further Information

Click process chevrons for details

Executing Services

Creating Sales Quotes

Creating Sales Orders

Confirming Service Execution

Processing Receivables and Payments

Processing Receivables and Payments

Creating Down Payment Request - Customer

Dispatching and Scheduling Orders

Creating Customer Invoices

Transfer invoice requests

Release an invoice

i i

X

In the Work CenterCustomer Invoicing

Performed byAccounts Receivable Accountant

In the Creating Customer Invoices business process, the system creates invoice requests automatically after services have been performed or products delivered. You must transfer these requests to an invoice which is sent to the customer and passed to Cash Flow Management. You can do this manually or with an invoice run. It is possible to combine several requests into one invoice or split them into several invoices.

Creating Down Payment Request - Customer

Business Value

Scenario Flow

Further Information See alsoCustomer Invoice Processing

Page 16: ©© 2013 SAP AG. All rights reserved. Order-to-Cash (Standardized Services) Scenario Overview Handling an Incoming Customer Inquiry Executing Services Creating

©© 2013 SAP AG. All rights reserved.

Scenario/Processes

Order-to-Cash (Standardized Services)Process Details: Processing Receivables and Payments

Scenario Explorer

Process Description

Click process chevrons for details

Executing Services

Confirming Service Execution

Processing Receivables and Payments

Creating Customer Invoices

Creating Down Payment Request - Customer

Dispatching and Scheduling Orders

Processing Externally-Initiated Payments by Incoming Bank Transfer

Enter a remittance advice

Process a bank statement

Allocate a payment

i i i

X

Clear a payment

i

The Processing Receivables and Payments business process enables the processing of incoming payments, initiated either internally by your company or externally by your customers. The process uses country-specific payment methods. If payments are initiated internally, they are made manually, or automatically via a payment run in which the system proposes open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run, using files for direct debit or credit card payments. It is also possible to upload credit card statements to pre-confirm payments. When the payments are credited to the company's bank account, the bank statement is entered in the system, either uploaded electronically or entered manually, before being confirmed. If payments are initiated externally by the customer, the bank statement provides notification of payment. The payments are matched in the system to the open invoices before being cleared.

Click here to display process variants

Further Information

Performed byAccounts Receivable Accountant

In the Work CentersReceivables Payment Management

Business Value

Scenario Flow

Further Information See alsoAllocate a Payment Manually

Page 17: ©© 2013 SAP AG. All rights reserved. Order-to-Cash (Standardized Services) Scenario Overview Handling an Incoming Customer Inquiry Executing Services Creating

©© 2013 SAP AG. All rights reserved.

Scenario/Processes

Order-to-Cash (Standardized Services)Process Details: Processing Receivables and Payments

Scenario Explorer

Process Description Further Information

Click process chevrons for details

Executing Services

Confirming Service Execution

Processing Receivables and Payments

Creating Customer Invoices

Creating Down Payment Request - Customer

Dispatching and Scheduling Orders

Processing Externally-Initiated Payments by Incoming Bank Transfer

Enter a remittance advice

Process a bank statement

Allocate a payment

i i i

Clear a payment

i

The Processing Receivables and Payments business process enables the processing of incoming payments, initiated either internally by your company or externally by your customers. The process uses country-specific payment methods. If payments are initiated internally, they are made manually, or automatically via a payment run in which the system proposes open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run, using files for direct debit or credit card payments. It is also possible to upload credit card statements to pre-confirm payments. When the payments are credited to the company's bank account, the bank statement is entered in the system, either uploaded electronically or entered manually, before being confirmed. If payments are initiated externally by the customer, the bank statement provides notification of payment. The payments are matched in the system to the open invoices before being cleared.

Performed byAccounts Receivable Accountant

Click here to hide process variants

Processing Externally-Initiated Payments by Incoming Check

Processing Externally-Initiated Payments by Incoming Check with Lockbox

Processing Externally-Initiated Payments by Multiple Incoming Checks

Processing Incoming Payments by Bill of Exchange

Processing Incoming Payments with Petty Cash

Processing Internally-Initiated Payments by Credit Card

Processing Internally-Initiated Payments by Direct Debit

Processing Receivables and Payments with Accounts Maintenance

iiiiiiii

In the Work CentersReceivables Payment Management

Business Value

Scenario Flow

Further Information See alsoClear an Incoming Payment Manually

X

Page 18: ©© 2013 SAP AG. All rights reserved. Order-to-Cash (Standardized Services) Scenario Overview Handling an Incoming Customer Inquiry Executing Services Creating

©© 2013 SAP AG. All rights reserved.

Provides integrated business scenarios for customers focusing on professional services from order capturing via execution to financial and management accounting

Integrated resources for estimating job time requirements and labor cost as well as planning optimal service routes. Expense items can be tracked and invoiced within quotes and sales orders

Early margin information based on sales orders explain the decline/increase of sales growth

Scalable process for revenue recognition supporting different accounting principles eShop Integration including support for catalog management, eCommerce Account

Management, eCommerce Order Management with online payment processes and credit card handling

Sales of 3rd party services including procurement and financial integration of third party costs

Built in analytics enables a drill down to the profit and loss result alongside dimensions like products, customer groups and distribution channels.

ManageOrder Fulfill

Perform Services

Create Confirmation

Create Opportunity

Create Sales Quote Create Sales

Order

Dispatch and Schedule Order

Order-to-Cash (Standardized Services) Business Value

Scenario Explorer

Overview Key Benefits

Settle

Create InvoiceCollect Payment Post to Ledger

For midsize companies selling professional services, this process aligns customer relationship management, service delivery with financial and management accounting.

You can boost speed to revenue, decrease cost of selling and delivering services, improve customer satisfaction by delivering on time and on budget to increase your profitability.

SAP Business ByDesign supports the entire order-to-cash business – from order management and order fulfillment through to settlement of invoices.

Business Value

Scenario/Processes

Scenario Flow

Further Information

Page 19: ©© 2013 SAP AG. All rights reserved. Order-to-Cash (Standardized Services) Scenario Overview Handling an Incoming Customer Inquiry Executing Services Creating

©© 2013 SAP AG. All rights reserved.

Order-to-Cash (Standardized Services)Scenario Flow for Variant: With Services and Expenses

Legend

Work center in which process is performed

Business document flow

Process related to Financials

Related scenarios

Process mainly driven by the system

Process mainly driven by the user

Process mainly driven by the system

• Process variant1

• Process variant 2

Scenario Explorer

Work Center

Collaboration Window /

Groupware Client

Creating Customer Invoice

• telephony channel

• fax-/e-mail channel

• Processing externally-initiated payments by incoming bank transfer

• Processing externally-initiated payments by incoming check

• … (7 more variants)

• using a service confirmation

• within order

• with central scheduling

• with decentral scheduling

ExecutingServices

Dispatching and SchedulingOrder

Marketing-to-Opportunity

ConfirmingServiceExecution

ProcessingReceivables and Payments

Expense Reimbursement

Creating Sales Quote

Handling an Incoming Customer Inquiry

Creating Sales Order

Receivables / Cash & Liquidity

MgtField Service

and Repair

Sales Orders Customer Invoicing

New Business

Business Value

Scenario/Processes

Scenario Flow

Further Information

Page 20: ©© 2013 SAP AG. All rights reserved. Order-to-Cash (Standardized Services) Scenario Overview Handling an Incoming Customer Inquiry Executing Services Creating

©© 2013 SAP AG. All rights reserved.

Order-to-Cash (Standardized Services)Further Information

Scenario Explorer

ForumGet in touch with experts to discuss your specific requirements. To enter the community, click here.*

More DetailsSAP provides a complete product documentation, covering all aspects of the business scenario. For more details, click here.

Self-Enablement SystemsIf you want to try out the business scenario, click here.*

WIKIIn addition to the product documentation, SAP provides Wikis that describe additional aspects of SAP Business ByDesign. To access the WIKI, click here.*

Do you want to try it out? Do you need more information? Do you want to discuss with others?

VV

* Note that to access the links above you need to have a user in SAP Business Center. If you cannot access the page directly and if you are using Microsoft Internet Explorer®, please check http://support.microsoft.com/kb/890474.

Further Information

Business Value

Scenario/Processes

Scenario Flow