What are the different software packets available in market?

Few of the top /old ERPS’s are Baan,JD Edwards EnterpriseOne from Oracle,Maximo from

IBM,Microsoft Dynamics,PeopleSoft from Oracle,mySAP from SAP,Ramco ERP from Ramco

Systems.

What are the different modules of SAP?

SAP Modules are classified into 4 types

1. SAP Functional Modules

2. SAP Technical Modules

3. SAP New Dimensional Modules /SAP New Modules

4. SAP IS - Industries specific modules.

What is the full form of SPRO?

SPRO stands for SAP Project Reference Object

What are the different type of projects?

There are 7 types of SAP HR projects

1. SAP Implementation Project.

2. SAP Support Project.

3. SAP Roll-Out Project.

4. SAP Enhancement Project.

5. SAP Upgradation Project.

6. SAP Migration Project.

7.SAP Acquisition/Merger Project.

What is Roles And Responsibilities Of Sap Hr Consultants?

1)Legacy Process Understanding.

Functional consultant is likely to get knowledge about the current business process in the

company, design of current business flows. Prepare AS IS document & To-Be document.

2)Identifying the Gaps and Solution Design

GAP analysis & Solution Design

3) Requirement Gathering

4) Business blue print Preparation

5)Writing functional specifications

6)Configuration & customisation

7) Testing

Prepare test scripts for testing & test. Type of testing are Unit Testing, regression testing,

integration testing, Product Integration Testing etc.

8) End user manual preparation and End user training

9)Go live cut over activities

10)Post Go live Support

What is ASAP methodology?

ASAP is SAP’s standard implementation methodology.

Phases in SAP Implementation Methodology

Phase 1: Project Planning

Phase 2: Blueprinting

Phase 3: Realization

Phase 4: Final Preparation

Phase 5: Go Live

What are the Importance of Infotypes in SAP Hr

Infotypes are used to store all relevant Hr data of employees in an organization.

It is represented by a ‘4’ digit number.Eg:0000,2001,1002 etc.

Infotype is a collection of logical or business related characteristics of an object. Infotypes are

also called information types to enter rational related information for an employee

For eg Personnel data (0002) infotype have fields like title,first name, middle , last name,birth

date, language etc

Infotype Periods:

Every infotypes has a specific validity dates (start and end dates) .The validity period allows to

maintain an employee’s data history.While updating an employee’s data, the earlier data is

automatically delimited.

Infotype Sub types:

Some infotypes are again separated in different groups having same nature.

For eg : Sub types of infotype address(0006) are

3-Home address

5-Mailing address etc.

There are two types of fields in an infotype .They are mandatory fields & optional fields.

A. Interview Questions in Personnel Administration

What are the Important infotypes in SAP Personnel Administration?

Important Personnel Administration Infotypes are

0000 Actions

0001 Organizational Assignment

0002 Personal Data

0003 Payroll Status

0005 Leave Entitlement

0006 Addresses

0007 Planned Working Time

0008 Basic Pay

0009 Bank Details

0007 Planned Working Time

0008 Basic Pay

0009 Bank Details0014 Recur. Payments/Deds.

0015 Additional Payments

What is Dynamic Action?

Dynamic Action feature is make available in SAP HR to perform automatically by the system

based on certain conditions.

What are the Important T Codes in SAP Personnel Administration?

PA10 - Personnel file

PA20 - Display HR Master Data

PA30 - Maintain HR Master Data

PA40 - Personnel Action

PA41 - Change Hiring Data

PA42 - Fast Data Entry for Events

PRMD - Maintain HR Master Data

How to delete Personnel records/HR Records ?

Use transaction code PU00 to delete records.

RPUDELPN is report/program to delete the personnel numbers in bulk.All infotypes can be

deleted of a personnel number.

How to lock the personnel number for generating payroll?

By checking check box “personal number locked “in info type IT0003.

What is Concurrent employment ?

Concurrent employment allows one Person to hold more than one position in under a single

company code.

Conditions for Concurrent Employment are (i)An person has several personnel assignments with

the same organizational unit at the same time (ii) employee’s data is managed in the same SAP

R/3 system for all personnel assignments.

Example :

Kimberly Mathew is a “Consultant” holds to two positions (i) SAP HR consultant & (ii) SAP

FICO consultant at the same time under same organizational unit “SAP consulting –North

America”.He works Mon-Fri ,9.00-13.00hrs as a SAP HR consultant & Mon-Fri ,14.00-17.30

hrs as a SAP FICO consultant.

Which is the transaction to create Custom Infotype?

PM01 is the transaction to create Custom Infotype

B.Interview Questions in Time Management

What are the different type of Wage Types? What are the characteristics of wages?

Types of wage types

1) Primary wage type

2) Secondary/Technical wage type

3)Customer specific wage type

Wage type characteristics:

1) Amount

2) Number

3) Rate

What is time management status ?

Time Management status is the link between time management and payroll .The feature for time

management status is TMSTA.

Time Management status field is available in infotype 0007 .

Values for the Time Management status are

0 - No time evaluation

1 - Time evaluation of actual times

2 - PDC time evaluation

7 - Time evaluation without payroll integration

8 - External services

9 - Time evaluation of planned times

Structures in SAP Human Resources/HCM

There are three types of Human Resource structure

1.Enterprise Structure

2.Personnel Structure

3.Organizational Structure

Integration between Personnel Administration & OM

Integration between PA and OM is required to get default for job,position,org unit cost center

etc in IT0001. Position is the integration between OM & PA.

Configuration Step:

IMG--> PA--> OM--> Basic settings --> integration-->set up integration with PA

Table for OM - PA integration is T77S0

In the above table set the integration switch PLOGI ORGA to X

If this is set to "X" - the integration is turned "on"

If this is a blank - the integration is turned "off".

Reports in PA & OM Integration/Integration tools

1.RHINTE00 - To transfer data from PA to OM

2.RHINTE10 - To transfer OM data to PA tables

3.RHINTE20 - To determine whether the data relevant for integration is available in both PA

and OM

4.RHINTE30 -To update IT0001 (org assignment)

Interview Questions in Travel Management

What are important infotypes in Travel Management

Mandatory Infotypes

Infotype Infotype Name

0001 Organizational assignment

0002 Personal data

0017 Travel Privileges

0006 Addresses

Optional Infotypes

Infotype Infotype Name

0009 Bank details

0027 Cost Distribution

0471 Flight preference

0472 Hotel preference

0473 Car rental preference

0475 Customer program

0470 Travel profile

0105 Communication

0208 Work Tax area

0315 Time Sheet Defaults

Travel Management Process Flow

1. Travel Request

Business needs to a trip for meeting/discussion/presentation/auditing etc.Raise a travel

request ,

which requires approval by manager. The manager can approve the request, send it back for

corrections or reject it.

2. Travel Planning

After a travel request has been approved by manager, the traveler decide on flight ,car, hotel

etc .

3. Book a trip

Create a trip using PR05 transaction from SAP or any other mobile applications or desktop

applications

4. Travel Settlement

The system settles the trips.

5. Travel Expenses

After the trip is over, the traveler completes and submit all necessary data and documents

such as

trip receipts for accommodation, meals, air fare

Approve & release for settlement

Reimbursement of trips by check, bank transfer, payroll processing .

Integration between Personnel Administration & PD(Personnel Planning and Development)

Integration between PA and PD is set by turn on switch the PLOGI ORGA with an X in T77S0

table.

Report RHINTE10 set up PA & PD integration . This program allows you to create object types

in Personnel Administration which have already set up in Personnel Planning and Development.

Integration between Personnel Administration & Time Management

Infotype 0007 (Planned working time) is the integration between PA & Time Management. For

PA & Time integration we need to maintain Infotype 0007.

This integration is also based on PA and PSA grouping and EG and ESG grouping.

Integration between Personnel Administration & Payroll

Integration between PA & Payroll through below info types.

Recurring Payments/Deductions (0014)

Additional Payments (0015)

Cost Distribution (0027)

Organizational Assignment (0001)

Integration between Personnel Administration & Recruitment

Integration between Personnel Administration & Recruitment can set up using the following two

features

Benefits

1. Transfer employee data to the applicant database(feature PRELR)

2. Transfer applicant data to the employee database((feature PAPLI and feature PRELI)

D.Interview Questions in Organizational Management

What are plan versions used for?

Plan versions are used in OM to create scenarios in which you can create organizational plans.

The current plan version should be "01", as set in PLOGI PLOGI.

2. What are the basic object types?

The five basic building block object types in OM are SPOCK.

S - Position

P - Person

O - Organization Unit

C - Job

K - Cost Centre

What is the difference between a job and a position?

Ans. Job is not concrete, it is is generic.(Eg: Manager, Assistant Manager,Consultant).

Positions are related to persons .Position is concrete and specific which are occupied by Persons.

(Eg: Manager –Finance , Consultant – SAP HR).

What are the different methods to customize Organizational structure of an organization?

Three methods to customize Organizational structure of an organization.

1.Simple Maintenance

SAP Easy Access -> SAP Menu -> Organizational Management-> Expert Mode -> Simple

Maintenance -> PPOC_OLD C reate

2.Expert Mode / Detailed Maintenance

3. Organization and Staffing

SAP Easy Access > SAP Menu > Organizational Management> Organizational Plan >

Organization and staffing > PPOCE

Which infotype maintain relationships between objects?

Infotype 1001 defines the relationships between different OM objects.

What is an evaluation path?

An evaluation path describes a chain of relationships that exists between individual

organizational objects in the organizational plan.

You can maintain evaluation paths on img -> Personnel Management ->Organisation

Management-> Basic Settings-> Maintain Evaluation Paths .

Integration between Organizational Management and Recruitment

This integration allows to manage company vacancies & positions.

Integration to Recruitment is switched through table T775S0

PLOGI PLOGI 01

PLOGI PRELI 99999999

PPVAC PPVAC 1

Integration between Recruitment and Personnel Development

This integration manage qualifications in recruitment

The integration to Personnel Administration is switched in T775S0 table

PLOGI QUALI 1 A032 Q

Integration between Organizational Management & Time Management

OM to Time management integration is take place with Shift planning and with position

substitution (substitution IT 2003).

Following ere shift planning switches

PEINS PZTEF

PEINS VARTI

PEINS VARTS

PEINS VARWI

PEINS AWART

What are important features in Time Management ?

E.Interview Questions in Payroll

Which infotypes are generated automatically by system in SAP HR?

Infotype 0003 ( Payroll Status