Managing your session

Training of Trainers

How to Create a Training Session Part 1:

Managing Your Session

Training of Trainers Topics

• Managing Your Session

• Principles of Non-formal Adult Education

• Preparing Your Presentation

Guidelines

We will start on time

We will end on time, or early

We will have one 15 minute break–please return promptly!

The Why

“…you need to always be improving and investing in yourself. Make a plan to develop skills and experiences that are broadly useful to potential other jobs. Writing skills, general management experience, technical and computer skills, people smarts, and international experience and language skills are examples of skills with what we call high option value – that is, they are transferable to a wide range of possible options.”

Reid Hoffman and Ben Casnocha, Permanent beta: Why Your Career is a Work in Progress, May 9, 2012

Pick Your Topic

Take a moment to select your topic of interest.

You will use this topic during our exercises today.

Topics…

1. Managing Meetings2. Project Design/Strategic Planning3. Action Planning4. Monitoring and Evaluation5. Marketing/Changing Behavior6. Personal and Professional Goal-Setting7. Giving and Receiving Constructive Criticism8. Time Management9. Proposal Writing10. Identifying Strengths


• Defining Your Goals

• Selecting Participants

• Develop Your Agenda

• Time Management

• Content

• Closing Your Session

Defining Your Goals

A Goal should be SMART!

S – Specific

M – Measureable

A – Appropriate

R – Realistic

T – Time-bound

Building Your SMART Goals

Specific is descriptive – it paints a picture of the desired result!


Measureable means you can describe a change that has occurred:

what do things look like now?

what will things look like when you are finished?


Appropriate is the right thing at the right time by the right person:

Is this something that will

benefit the group?

Do we have time? Do other

things need to be done first?

Do I have the skills and

passion for this subject?


Realistic is something that can be done with the time and resources that are available:

Do you have everything you need?

What can you do with what you already have?


Time-bound means there is a definite time:

To Begin

To Do Each Step

To End

Activity

Take a moment to answer the questions:

• What do I hope to accomplish with my presentation?

• What will participants know, or be able to do by the end?

Specific, Measurable

Appropriate, Realistic

Time-Bound

15 Minute Break!

• Please return promptly in 15 minutes so we can continue on time…


Selecting Participants

And

Developing Your Agenda


Answer the questions:

Who should come and why?

Who might benefit or be interested?

Who can share with others?

Who do others recommend?


Make a list

Invite early – ask attendees to RSVP

Send the agenda – give a courtesy reminder of your meeting

Develop Your Agenda

Make a list of:

Expected Attendees then…

Your SMART Goals and…

Main Themes with…

Approximate Times for each subject

If anyone is presenting with you, name the presenter on each section of the agenda

Develop Your Agenda

Answer the Questions:

Who

What

Where

When

and Why

Sample Agenda

Subject: Training of Trainers – “Managing Your Session” Agenda

Time: 8:30-10:30, April 2, 2012

Location: ACMS-Bamenda Conference Room

Attendees: ACMS-Bamenda Staff and Consultants

Presented By: Kiyomi Appleton Gaines, Peace Corps Volunteer

Objective: Present an overview of how to prepare and develop a training session

Approximate Time Topic

8:30-9:00 Welcome and Getting Started

Introduction of Topics and Guidelines

Selecting a practice topic

Building SMART Goals

Activity

Thinking about the WHYs of your topic

9:00-9:15 Break

9:15-10:20 Selecting Participants

Develop Your Agenda

Activity

Make a Sample Agenda

Developing Content

Closing Your Session

10:20-1030 Questions

Activity

Take a moment to:

• Make a sample agenda


Time Management

Content


Time Management

What are the standards of good time management?

Begin on time

Stick to the agenda

End on time – or early!

Time Management

How to manage your time:

Keep a clock, watch, or cell phone in sight!

Ask someone to help

Plan your presentation to take no more than 75% of your time!

Time Management

Also…

Send your agenda

Remind participants

Respect break times

Skip or edit sections

Time Management

Lastly…

Leave time for questions and clarification

Write down any topics that are not on the agenda – and agree to discuss them later

Content

Stick to your agenda

Emphasize and repeat key points

Encourage participants to take notes

Use activities

Have participants develop an action plan

Leave time for questions after each section


Ask what questions participants have

Review action items or assignments

Agree on a time to discuss other issues

Thank participants for their time

Final Thoughts

What thoughts would you like to share?

Questions?

What questions or concerns do you still have?

Thank you for your time!

[email protected] Appleton GainesNGO Development Volunteer

Peace Corps Cameroon – 2011-2013