Since 1998, we have specialised in the area of project management, assisting subcontractors to improve the practice of their projects and contract management. We are an independent consultancy with a proven track record in managing many of South East Queensland’s most high-risk projects and trades. Founded by owner and director Rhys Bennett, Xemplar Project Management (XPM) guides subcontractors through the associated risks in subcontracting with building contractors. As a licensed builder Rhys brings over 15 years experience as a demonstrated commercial construction Project Manager & Contract Manager for many of Queensland & New South Wales Top Tier builders. Rhys and his skilled team have successfully worked on numerous, diverse and complex projects from tender to practical completion.  

At XPM we understand the pressures of subcontracting and the inherent difficulties of administering and managing your works, whilst balancing cost, quality and program. We have the necessary tools to help you achieve your objectives as a subcontractor, and to confidently maintain control over your projects. It is our mission to mitigate the risks across your subcontract works, and to protect your commercial interests from outset to completion. We partner with you directly and seek out collaboration between all parties to successfully reduce your lost opportunities and establish control.

OUR DIFFERENCE

> PROVEN PERFORMANCE Our practiced methodologies enable us to leverage and achieve superior results, every time. > SIMPLE We speak in common terms allowing you to understand your rights and obligations, making project management easier than ever. > DIRECT ACCESS Working one-on-one gives you a single point of call, allowing all your questions to be answered efficiently in our commitment to making your experience stress-free.

XEMPLAR PROJECT MANAGEMENT

“Outsource your administration and site management challenges and invest in growing your business”.

As your workload increases the demands of time, cost and resource management becomes more important. If you are challenged with:

> COST

Identifying your financial position at any one given time throughout your project and managing unnecessary expenditure or budgetary blow-outs;

> QUALITY Consistently maintaining required quality standards across various projects;

> CONTROL Implementing levels of governance throughout the project;

> TIME

Effective management of resources, productivity measures and consciousness of builders’ evolving program;

> LEGAL RESPONSIBILITY Knowing and understanding your rights, risks and obligations under the relevant form of Subcontract;

> REDUCING LOSS Reducing financial loss through variation, drawing, scope or methodology changes;

> RELATIONSHIP MANAGEMENT Strengthening new and existing relationships with builders through clear and efficient communication;

> RESOURCE MANAGEMENT Minimising the impact of new projects on existing operations;

YOUR CHALLENGES  

OUR SOLUTIONS XPM gives you full transparency and empowerment, which in turn translates into highly profitable projects. We provide a level of predictability and control over costs, essential for an evolving project.  

“Allow us to realize your benefits, initiate change and transform your projects into a highly profitable portfolio. Let us help you gain control over your Subcontracts and seize missed opportunities”.  

Our core services enable you to gain control over your construction projects. If you don’t see a package that meets your needs please speak with us, our fee for service structure can be tailored to suit your individual requirements.

XPM SERVICES

ADMINISTRATION  

A comprehensive administration service offered remotely, to guide your project successfully through the complexities of your contractual obligations. We recognise and identify opportunities to save you money. Our administration only service includes:

• Complete management of all variations to the subcontract; • Preparation, submission and certification of progress claims; • Management of and identifying new drawing changes and associated costs. • Correspondence with the building contractor’s representatives.

This is our most utilised service suited to rapidly evolving projects with a relatively tight budget.  

“Intelligent contract management, translated

simply”.

Enable one of our qualified team to deliver real results, on site. Cohesive operations are not always achieved through effective contract management alone. We assist in maintaining relationships with the building contractor and act as a point of call for your site personnel. The benefit of having a project manager allocated to your individual project is to ensure the communication line is transparent between your own workforce, and the building contractors’. Our active presence ensures the smooth running of operations on site and to ensure the building contractor’s expectations are met, and performance requirements are upheld. Site support service includes our full administration service above.  

SITE SUPPORT  

“We identify and seize opportunities that save you

further time and cost”.

FINANCIAL MANAGEMENT

 

Financial Management provides the highest level of service incorporating the Xemplar Cost Management System (CMS). In addition to your own project manager and administration service you will receive a concise system of reporting, enabling control over your projects financial success. We record and report all commitments and expenditure, and provide regular progress and cost reports. See (CMS) for more information.  

“Providing more than a bit of perspective”.

 Contracts are drafted to shift risk to lower tiered parties. We recognise this trend, and provide an up-front risk analysis outlining your obligations under the proposed form of subcontract, making recommendations on how your risk can be mitigated. We provide you with a clear understanding of your subcontract responsibilities and identify risks before you commit to a discerning agreement. We support you, allowing you to negotiate the terms of your subcontract.

“Be proactive, understand what may go wrong before it

happens”.

UP FRONT RISK ANALYSIS  

XEMPLAR COST MANAGEMENT

SYSTEM  

We have developed our very own structured Cost Management System (CMS) to achieve your cost management objectives. Our framework is based on proven and practiced solutions and provides regular progress and cost reports. Our unique CMS system enables:

• Forecasting of costs; • The recording of actual costs; • Reporting of actual against budgeted costs; • The ability to report and analyse expenditure via a cost summary.

At XPM we are completely mindful of costs. We have the proven expertise and ability to provide seamless solutions to help you measure, monitor and save money.

We support and partner with subcontractors and building contractors to identify the best way to achieve the projects objectives. Our business is built on mutual trust and respect, we encourage accountability and ethical behavior on work sites and collaborate to tackle the day-to-day and bigger picture responsibilities. Our purpose is to help you achieve a sustainable competitive advantage through thorough and concise administration, employing solutions that effectively mitigate key risks, saving you money. XPM have established their position as the “go-to-team” for subcontractors to gain control over their subcontract packages. Previous and current works include multiple trade packages involved in the following projects:

• Lend Lease: Gold Coast University Hospital • Brookfield Multiplex: WinterGarden Redevelopment • Brookfield Multiplex: Indooroopilly Shopping Centre Redevelopment • Brookfield Multiplex: 1 William Street • Westfield: Garden City Shopping Centre Redevelopment • Grocon: Queen Street • WatPac: Ann Street

 

XEMPLAR PROJECT MANAGEMENT  

Connect with us to schedule a time to discuss your project needs. Rhys Bennett P | +61 431 321 018 E | Rhys@xemplar.com.au W | www.xemplar.com.au BAppSc (Construction Management) Director & Licensed Builder, ABN | 29 150 000 016