Sub Heading

Main HeadingMay 2015 1

Steven TrumanCoordinator Corporate Applications

How is GIS used at Council - applications, technology & people

Geographic Information Systems at theCity of Monash

What is Council

Range of Services

GIS Use in Councils

Range of applications

Internet, Intranet,

Desktop GIS

Major Datasets Challenges Future Tech

Overview of…

Industry Verticals using GIS

Utilities

• Water• Electricity• Roads• Renewables

Government

• Federal• State• Local

Commercial

•Banking•Finance•Superannuation

Education

• Primary & Secondary

• TAFE’s• Universities

Telecommunications

• Telstra, Optus• Private Networks

Information Technology

• Software and applications

• Services & consulting

Energy and Mining

• Oil & Gas • Mining

General Sir John MonashAmalgamation 1994

Current political issues:Control of income sources by State Government – Rate CappingData issues in GISData SovereigntyPrivacy

Context

Federal Government

State Government

Local GovernmentFocus of Today

Tiers of Government

Three tiers of government

300 Computers

320 Staff

All Corporate Applications

Civic Centre

Libraries

Separate systems to Monash IT

217 Computers (134 publicly available)

125 Staff

Library Software - Spydus

75 Computers

165 Staff

Works / Asset Management Software

Operations Centre

Recreation Centres

50 Computers

280 Staff

Centre Management Software

Other Sites

Maternal Child Health Centres (9)

Oakleigh Service Centre

Monash Youth & Family Services

Brine Street (Children’s Services)

Monash Gallery of Art

Glen Waverley and Oakleigh Golf Courses

Meals on Wheels

Halcyon Day Care Centre (Disability Care)

Monash Enterprise Centre (Business Development)

Infrastructure

• Corporate Wide

• 900 Computers• 100 + Servers• 35 Sites • 420 Telephones• 250 Mobiles• 50 Devices

BusinessApplications

• 8 Core applications

• 30+ Secondary Applications

Information

• >70 Tb1 Data, • > 5 Million of

Documents• > 1,000,000’s

Images• ? Email’s

People

• 800 Staff• Centralised IT

(12 Staff)• Library IT

(3 Staff)• > 200 computers

per support person

Shared business processes and technology

Corporate systems

1 One Terabyte ≈ 1024Gb

Library System

1990 1993 20102007199819961995

Aged Care

System

Email @ Monash

Payroll System

Financial System

Internet @ Monash

Land Information

System

Major Applications

2009

Phone System

Wide Area Network

Records System

Payroll Rostering

System

GIS (desktop)

Intranet GIS

Residential Care

System

Internet GIS

Internet GIS v2

2012 2013 2015

Home & Community Care System

New Internet

Site

• Access to information• Better decision making• Improved communications (a thousand words)

• Most ‘things’ have a geographic component• Relationships between things• Scenario \ Urban Strategic Planning

Why do we use GISat Local Government?

i.e. what is the business case?

Who uses GIS at Monash?

Infrastructure Services

• Environmental Managers

• Construction Engineers

• Building Maintenance

• Waste \ Cleansing• Asset Managers• Sports & Park

maintenance• Arboriculturalists• Project Managers

Corporate Administration

• Capital Works Managers

• Information Technology

City Development

• Town Planners• Urban Designers• Property Managers• Traffic Engineers• Civil Engineers• Project Managers• Asset Protection• Design Engineers• Building Inspectors• Strategic Planners• Health Inspectors• Traffic Officers• Economic

Development

Community Development

• Social Planners• Maternal Health &

Childcare workers• Aged Carers• Community Carers• Events Management• Recreation Centres

CEO’s Office

• Journalists• Communications \ Public Relations

• Graphic Designers

City Development

Infrastructure Services

Office of the CEO

Community Development

Corporate Services

Organisational Development

Strategic Procurement

Finance Services

Information Technology

Applications

GIS Resourcing

~55 staff in Corporate Services

12 staff in IT

~2.5 EFT in GISGIS Coordinator

Property Management (p.t.)GIS Analyst (p.t.)

GIS Co-ordinator / GIS specialist5 yrs experience or moreDatabase manipulation, web mapping experience, change management, mapping, GPS, software development.

Property Maintenance (specialist)M1 processes, property and rates understanding, cadastre management, SQL.

GIS Officer / GIS AnalystMapping, data capture.2-5 yrs experience

GIS Data Capturer / Junior GIS Officer0-2 yrs experience

GIS is usually part of the Information System / Technology group within Council, but not always

Typical GIS Roles in a Council GIS

Property Management

• Pathway Property and Rates System• Nexus Software – XML data exchange• Common Ground - M1 process

• Address Creation : Local Government• Spatial Data Creation : State of Victoria – VicMap products• Together manage the updating process using the “M1 Process”

Property Management

• Automation of data loading using ESRI ModelBuilder

Asset Mobility and Asset Collection

Asset Mobility and Asset Collection

Asset Mobility and Asset Collection

Intranet GIS – GIS on every Desktop

Internet GIS – Beyond Google and Bing

• Aerial Photography from many different years• Information about Council facilities & services• Highly searchable• Create hardcopy maps

Intranet GIS – GIS on every Desktop

• Table of Contents + Layer Control• Spatial vs Attribute Data• Toolbars• Information \ status panels• Zoom / pan tools

• Query & Identify• Selection Tools• Sketch Tools• Legend• Canned Reports

• XY information• Integration Tools: • Pathway Property & Rates System• Confirm Asset Management

System)

Intranet GIS – GIS on every Desktop

• Location –Where is it…?• Condition –What is at…?• Trends – What has changed since…?• Patterns – What spatial patterns

exist…?• Modelling – What if…?

Features:• Vector and raster data• Spatial information and Attribute table• Spatial Analysis (Raster calcs, Zonal, Interpolation) • Map Algebra• Map design processes

• Data selection• Classification• Symbolisation• Map layout design

• Transformation of data• Scale –graphical;

GIS Client / desktop tools

Mapping and Data Capture

Mapping and Data Capture

Mapping and Data Capture

Mapping

Mapping

Data Capture – ArcGIS Online

Data Capture – ArcGIS Online

Data Capture – ArcGIS Online

Data Capture – ArcGIS Online

Data Capture – ArcGIS Online

Aerial PhotographyProperty – cadastre

Stormwater drainageCouncil Assets – roads, buildings etc

Planning Zones \ overlaysCommunity facilities

Major Datasets

Property \ Cadastre

Stormwater Drainage

Stormwater Drainage

Council Assets

Planning Zones

Planning Overlays

Community Facilities

LIDAR

AerialPhotography

1951

1963

1972

1982

1992

1999

2001

2004

2006

2008

2009

2010

2012

2014QuickView

2014Infra-red

2014

Nov 2014 (8cm)GIS

Intranet

GIS Internet

GIS Internet

v2

1963

1951

Land Information System

Aerial Photography

2015

Oct 2010 (8cm)

Nov 2008 (8cm)

Sep 2004 (8cm)1982

1992 Colour

1999 Monash CaptureState of Victoria

Black & White

19721951 1992 (~25cm)

Oct 2006 (8cm)

Nov 2009 (8cm)

Nov 2012 (8cm)

GIS (Desktop)

May 1999 (20cm)

Aug 2001 (15cm)

Jan 2014 (8cm)

Nov 2014 Infra Red

Federal Government

State Government

Local GovernmentAddress Information

Relationships to Other Organisations

Property (spatial)

GNAF

Co-ordinated Imagery Project (CIP)

Utilities

Water Companies

Dial before you Dig

Melways & UBD

Consultants working for Council

Educational Institutions

Google & others

Other Councils

•Providing Spatial Services to Internal & External customers

Business Service•W

eb Browser, ArcGIS Desktop, MapInfo

Presentation

•Scheduled data exchanges between databases

Windows Services

•Weave GIS (Internet \ Intranet) on Windows IIS

Web Service

•ESRI ArcSDE (Spatial Data Engine), ArcGIS Server

Application Service

•SQL Server 2008 R2

Database

•~5Tb data on Storage Area Network (SAN)

Storage

•Flash, HTML5, .Net, VB script

Reliant Technology

•Property & Rates System, Asset Management System, Image Management

Integration

•Across all departments of Council & external web customers

Delivery Scope

•Service Level Agreement (SLA) 8am – 6pm business days

•External – 24/7

Service Hours

Tech Stack

Python VB Script ESRI ModelBuilder SQL (sort of)

Scripting – Automation, complex processes, repeatability

Programming & Scripting

C# .NetThe next

programming language in

favour

Programming – designing something new

•User base – geographic spread, varying skill levels

•Applications (quantity, type & age)

•Unstructured Data

Diversity

•Interoperability between applications

•Between business processes

Integration

•Standardisation where appropriate

•Subsumed into an Information technology service

Consistency

•Agility to meet changing business needs

Alignment with Business

•3D visualisation

•Modelling

Higher Level Analysis

Challenges

• Crowd sourced GIS (a la OpenStreet Maps)• Social media – Around Me, Waze, Twitter, SnapChat, WhatsApp etc• Interaction with Councils – report a problem: CitySourced• Integration with standardised platforms - Google Maps \ Bing \ Hyperlapse• Pervasive Mobility – hardware form factors, communications (3G,4G,5G..)• Cloud Services (private, public, semi-public clouds) and Grid / Distributed computing (Mircosoft Azure, Amazon Web Service…), Saas, Paas, Iaas• 3D visualisation, 3D photogrammetry (Pictometry), Lidar, Game engines• Temporal GIS – more data, change over time (patterns)• Big Data / Data Analytics - Hadoop• HCI changes – Google Glass (augmented reality), Xbox Kinect, Wii type interactions e.g. LeapMotion, Oculus Rift, The Void, Samsung Gear VR, MS HoloLens

Future Tech

Questions and Comments?