Geographic Information Systems at the City of Monash

5/18/2013 1

Steven Truman2IC Information Technology

How is GIS used at Council - applications, technology, people

Anne QiuSenior GIS Coordinator

What is Council

Range of Services

GIS Use in Councils

Range of applications

Overview of…

Internet, Intranet,

Desktop GIS

Major Datasets Challenges Future Tech

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• General Sir John Monash

• Amalgamation 1994

• Referendum for Constitutional recognition • Data issues in GIS

History of Monash

4

Federal Government

State Government

Local GovernmentFocus of Today

Tiers of Government

Three tiers of government

5Residential Care

Recreation Centres

Works Administration Centre

Libraries

Civic Centre

300 Computers

320 Staff

All Corporate Applications

Civic Centre

6

Libraries

Separate systems to Monash IT

217 Computers (134 publicly available)

125 Staff

Library Software - Spydus

Residential Care

Recreation Centres

Works Administration Centre

Libraries

Civic Centre

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65 Computers

165 Staff

Works / Asset Management Software

Works Administration

Residential Care

Recreation Centres

Works Administration Centre

Libraries

Civic Centre

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Recreation Centres

Residential Care

Recreation Centres

Works Administration Centre

Libraries

Civic Centre

45 Computers

280 Staff

Centre Management Software

9

Residential Care

Residential Care

Recreation Centres

Works Administration Centre

Libraries

Civic Centre

26 Computers

180 Staff

Patient Management Software

Medicine Dispensing software

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Other Sites

Maternal Child Health Centres (9)

Oakleigh Service Centre

Monash Youth & Family Services

Kemp Lodge, Brine Street (Children’s Services)

Monash Gallery of Art

Glen Waverley and Oakleigh Golf Courses

Meals on Wheels

Halcyon Day Care Centre (Disability Care)

Monash Enterprise Centre (Business Development

11

Infrastructure

• Corporate Wide

• 900 Computers• 40 + Servers• 35 Sites • 420 Telephones• 250 Mobiles• 50 Tablets

BusinessApplications

• 8 Core applications

• 30+ Secondary Applications

Information

• >60 Tb1 Data, • Millions of

Documents• 100,000’s

Images• ? Email’s

People

• 1200 Staff• Centralised IT

(12 Staff)• Library IT

(3 Staff)• > 200 computers

per support person

Shared business processes and technology

Corporate systems

1 One Terabyte ≈ 1024Gb

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Library System

1990 1993 20102007199819961995

Aged Care

System

Email @ Monash

Payroll System

Financial System

Internet @ Monash

Land Information

System

Major Applications

2009

Phone System

Wide Area Network

Records System

Payroll Rostering

System

GIS (desktop)

Intranet GIS

Residential Care

System

Internet GIS

Internet GIS v2

2012 2013

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• Access to information• Better decision making• Improved communications (a thousand words)

• Most ‘things’ have a geographic component• Relationships between things

Why do we use GIS at Local Government?

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Who uses GIS at Monash?

Infrastructure Services

• Environmental Managers

• Construction Engineers

• Building Maintenance

• Waste \ Cleansing• Asset Managers• Sports & Park

maintenance• Arboriculturalists• Project Managers

Corporate Administration

• Capital Works Managers

• Information Technology

City Development

• Town Planners• Urban Designers• Property Managers• Traffic Engineers• Civil Engineers• Project Managers• Asset Protection• Design Engineers• Building Inspectors• Strategic Planners• Health Inspectors• Traffic Officers• Economic

Development

Community Development

• Social Planners• Maternal Health &

Childcare workers• Aged Carers• Community Carers• Events Management• Recreation Centres

CEO’s Office

• Journalists• Communications \ Public Relations

• Graphic Designers

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City Development

Infrastructure Services HR Corporate

AdminCorporate Services

Organisational Development

Strategic Procurement

Finance Services

Information Technology

Applications

GIS Resourcing

55 staff in total

12 EFT in IT

~2.5 EFT in GISGIS Coordinator

Property Management (p.t.)GIS Analyst (p.t.)

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• GIS Co-ordinator / GIS specialist– 5 yrs experience– Database manipulation, web mapping experience, change management,

mapping, GPS, software development.• Property Maintenance (specialist)

– M1 processes, property and rates understanding, cadastre management, SQL.• GIS Officer / GIS Analyst

– Mapping, data capture.– 2-5 yrs experience

• GIS Data Capturer / Junior GIS Officer– 0-2 yrs experience

• Usually part of the Information System / Technology group within Council.

Typical GIS Roles in Council GIS

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Property Management

• Pathway Property and Rates System• Nexus Software – XML data exchange• Common Ground - M1 process

• Address Creation : Local Government• Spatial Data Creation : State of Victoria – VicMap products• Together manage the updating process using the “M1 Process”

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Property Management

• Automation of data loading using ESRI ModelBuilder

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Asset Mobility and Asset Collection

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Asset Mobility and Asset Collection

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Intranet GIS – GIS on every Desktop

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Internet GIS – Beyond Google and Bing

• Aerials from many different years• Information about Council facilities & services• Highly searchable• Create hardcopy maps

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Internet GIS – Beyond Google and Bing

• Internet GIS Demonstration

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Intranet GIS – GIS on every Desktop

• Table of Contents + Layer Control• Spatial vs Attribute Data• Toolbars• Information \ status panels• Zoom / pan tools

• Query & Identify• Selection Tools• Sketch Tools• Legend• Canned Reports

• XY information• Integration Tools: • Pathway Property & Rates System• Confirm Asset Management System)

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Intranet GIS – GIS on every Desktop

• Location –Where is it…?• Condition –What is at…?• Trends – What has changed since…?• Patterns – What spatial patterns exist…?• Modelling – What if…?

• Features:• Vector and raster data• Spatial information and Attribute table• Spatial Analysis (Raster calculation, Zonal, Interpolation) • Map Algebra• Map design processes

• Data selection• Classification• Symbolisation• Map layout design

• Transformation of data• Scale –graphical;

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GIS Client / desktop tools

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Mapping and Data Capture

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Mapping and Data Capture

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Mapping and Data Capture

30

Mapping

31

Mapping

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• Aerial Photography• Property – cadastre• Stormwater drainage• Council Assets – roads, buildings etc• Planning Zones \ overlays• Community facilities

Major Datasets

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Property \ Cadastre

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Stormwater Drainage

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Stormwater Drainage

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Council Assets

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Planning Zones

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Planning Overlays

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Community Facilities

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LIDAR

Aerial Photography

1951

1963

1972

1982

1992

1999

2001

2004

2006

2008

2009

2010

2012

55

GIS Intranet

GIS Internet

GIS Internet

v2

1963

19511963 201020081999

19921982

Land Information System

Aerial Photography

2009 20122013

Oct 2010 (8cm)

Nov 2008 (8cm)

Sep 2004 (8cm)

1982

1992 Colour

1999 Monash CaptureState of Victoria

Black & White

19721951

20062004

20011972

1992 (~25cm)

Oct 2006 (8cm)

Nov 2009 (8cm)

Nov 2012 (8cm)

GIS (Desktop)

May 1999 (20cm)

Aug 2001 (15cm)

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Federal Government

State Government

Local GovernmentAddress Information

Relationships to Other Organisations

Property (spatial)

GNAF

Co-ordinated Imagery Project (CIP)

Utilities

Water Companies

Dial before you Dig

Melways & UBD

Consultants working for Council

Educational Institutions

Google & others

Other Councils

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•Providing Spatial Services to Internal & External customers

Business Service

•Web Browser, ArcGIS Desktop, MapInfo

Presentation

•Scheduled data exchanges between databases

Windows Services

•Weave GIS (Internet \ Intranet) on Windows IIS

Web Service

•ESRI ArcSDE (Spatial Data Engine), ArcGIS Server

Application Service

•SQL Server 2008 R2

Database

•~4Tb data on Storage Area Network (SAN)

Storage

•Flash, HTML5, .Net, VB script

Reliant Technology

•Property & Rates System, Asset Management System, Image Management

Integration

•Across all departments of Council & external web customers

Delivery Scope

•Service Level Agreement (SLA) 8am – 6pm business days

•External – 24/7

Service Hours

Tech Stack

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Python VB Script ESRI ModelBuilder SQL (sort of)

Scripting – Automation, complex processes, repeatability

Programming & Scripting

C# .NetThe next

programming language in

favour

Programming – designing something new

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•User base – geographic spread, varying skill levels

•Applications (quantity, type & age)

•Unstructured Data

Diversity

•Interoperability between applications

•Between business processes

Integration

•Standardisation where appropriate

•Subsumed into an Information technology service

Consistency

•Agility to meet changing business needs

Alignment with Business

•3D visualisation

•Modelling

Higher Level Analysis

Challenges

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• Crowd sourced GIS (a la OpenStreet Maps)• Social media – Around Me, Waze etc• Interaction with Councils – report a problem CitySourced• Integration with standardised platforms - Google Maps \ Bing \ Hyperlapse,• Pervasive Mobility – hardware form factors, communications (3G,4G,5G..)• Cloud Services (private, public, semi-public clouds) and Grid / Distributed computing (Mircosoft Azure, Amazon Web Service…), Saas, Paas, Iaas• 3D visualisation, 3D photogrammetry (Pictometry), Lidar, Game engines - Floored• Temporal GIS – more data, change over time (patterns)• Big Data / Data Analytics - Hadoop• HCI changes – Google Glass (augmented reality), Xbox Kinect, Wii type interactions e.g. LeapMotion

Future Tech

Questions and Comments?