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The Magical World
of DDE
Ruth Harper [email protected]
01273 623266
A brief guide to adding and updating information about venues, events and resources for Engaging Places and Culture24.
What is DDE?
• Direct Data Entry (DDE) is the slightly unglamorous name we’ve given to our web-based venue information CMS (content management system).
• Information in this system appears on the Culture24 and Engaging Places websites, as well as in other places online (more about this in a minute).
• There are just under 4500 venues in DDE, 518 of which are channelled to Engaging Places.
Where does the information go?Information from DDE combines with editorial content to drive both the
Engaging Places website and the Culture24 website. Here are some of the places where you can expect to find it:
Engaging Places
Linked to articles
Map on homepage
Teaching resources
Linked to articles
Homepage
In your area
Search
Culture24
Linked to articles
Map on homepage
Teachers’ section
All landing pages
Linked to articles
Places to go
Search
What
Venue information
Educational Resources
Events
Everything
Where else does the information go?• Powers other national and regional partnership sites like Tourism South East’s
SouthEast - Year of the Museum and Their Past Your Future• May be selected to appear on our children’s site, Show Me.
Data sharing• From the beginning of 2010, your information has been made available as a
data feed, in three formats, for developers to build into new web-based applications and widgets.
To find out more, go to www.culture24.org.uk/datasharing
Basics• Each venue on the system has a username and password.
• To use the system, all you need is your venue’s username and password, and the address of the database: www.24hourmuseum.net/production/dataentry.
• We send out full instructions on how to use the system. These instructions are available on the Engaging Places and Culture24 websites. If you ever get stuck, get in touch.
• Information in DDE falls into three broad categories:
• Venues• Events• Resources
Venue
• Main details about your institution.
• This is where you add a picture
• Descriptions are really important
• Eastings/northings info means you show up on map searches.
Resource vs Event
An event has fixed start and end dates.
‘Events’ includes temporary exhibitions.
A resource is bookable, or available on demand (e.g. online games, bookable tours and workshops, downloadable worksheets).
Event
• Title, description need to be engaging
• Make sure start and end dates and times are correct!
• Don’t forget to tick the ‘Engaging Places’ programme box.
• Tagging makes your event, your venue and all your other resources more visible.
Resource
• Clear descriptions are a must.• Don’t forget to tell people how to access
your resource.• Add as much information as you can about
what the resource is and how to use it.• ‘Type’ means what form it’s in when it’s
used – so a downloadable pdf is a paper-based resource.
General tips
• You’re publishing to several places at once so the more information you put into the system, the better!
• Tagging, tagging, tagging. Everything you do becomes more discoverable when you tag your events and resources.
What if something goes wrong?• If you have any technical problems, get in touch and
we’ll do our best to help you.
• There are two bugs we know about –
4. Copying and pasting from Microsoft word can stop your venue updating. If you want to copy and paste, save your source as a plain text (.txt) file, open it in notepad and paste from there.
5. Internet Explorer 6 sometimes doesn’t work too well with DDE. Upgrading is free!
Useful links
• If you need to know more about DDE, there’s a link at the bottom of every Culture24 page “update your info” which will take you to a wealth of information.
• If you are unsure about anything at all, we’re just a phonecall or an email away:
[email protected] 623266
