The great printer divide… An illustrated breakdown of the true cost of

printing and insights to reduce output.

No… no!

Please

don’t take

my printer!

Grrrr…

let GO!

es something close to them...

is to show management

a financial savings

when you switch to more

cost effective output

devices.

Savings

Solving the dilemma when a colleague los

user

admin

But I

really

need my

own!

Fine! I’ll

let the CFO

decide.

Some LaserJets can cost up to $0.045 per page,

depending on the device

$0.015 avg. cost per page

on most top-line manufactures’

networked multifunction printers

s v

Cost includes OEM toner and maintenance kits only and does not

factor in service/maintenance or purchase/lease price

Cost includes OEM toner and service/maintenance.

Monthly lease cost is not factored in.

Average savings up to: $0.03 per page or 66% overall

Factors

Costs

nd output volume need to be factored. Not all organizations are the same. Size a

:

Aim for a 1:10 ratio of printers to

employees — they can walk!

Multiple, wide-spread offices,

some big, some small.

Most all MFP devices come with

state of the art security features

and their access can be

controlled easily

Variable data streams and mass

mailings from a centralized print

center

IT should be involved in the

assessment of devices, but not

necessarily to control costs. Do

consider them, however, in the

total cost of printing if they

maintain the devices (break-fix).

Size, spatial layouts and feasibility matter Some considerations affect cost but might be necessary

The total cost of a print thro

Device (purchased, leased)

Cost of paper

Toner cartridges

Maintenance kits, supplies,

Service

Electricity to power device

ugh its entire lifecycle

Storage Internal = cost per square foot

External = cost per boxes

Delivery from

external storage

Downtime for

accessibility

Re-filing costs Charges to place file back into

storage

The total cost of output The continued cost of upkeep

MCS

survey

conducted

july - august 2012

print survey

Sales

Education (11%)

Healthcare (11%)

Law Firm (44%)

Other (33%)

The total cost of a print thro

:

Does your organization

use MFP devices for

printing?

73% - Yes

9% - No, use LaserJets

18% - Don’t know

MFP

The total cost of a print thro

:

Does your organization

use the MFP devices

for other functions

such as scanning or

faxing?

100% - Yes Power to the

#workflow

The total cost of a print thro

:

In your best estimate,

what total % of

printing goes through

the MFP devices?

Less than 10% - no responses

Between 11-50% - 14%

Between 51-75% - 43%

Over 75% - 14%

Skipped (N/A) – 29%

MFP

The total cost of a print thro

:

Does your organization

use a device

monitoring system to

manage and see the

active status of the

MFPs and/or printers

(this can include

checking toner/paper

levels or viewing

volume/meter reports

and so on)?

43% - Yes

43% - No

14% - N/A

The total cost of a print thro In your best estimate,

what is the ratio of

print devices to people

(printers : people)?

Less than 10% - no responses

Between 11-50% - 14%

Between 51-75% - 43%

Over 75% - 14%

Skipped (N/A) – 29%

: 43% are 1:5

: 29% are 1:10

: 14% are greater than 1:10 ( you rock!)

Didn’t know 14%

MFP

MFP

About this report: to highlight the often unknown or

overlooked expenses tied to printing and device management.

Print spend data is complied from MCS’ long history of

managed print services and reflects true to life spend.

About the author: Daniel S. Carroll is the Manager of Client Strategy and Business

Solutions for MCS Management Services, overseeing their managed print and device

management solutions with a unique focus of improving information management through

emerging technology. In addition, Daniel is the leading voice of MCS’ green office and facilities

sustainability program focused on waste reduction in the form of output and energy control.

About: MCS Management Services is a women-owned business enterprise and a leading provider of

on-site business support services, including mail center operations, shipping and receiving, records

management, document and print center management, in-house litigation support, managed print

services and related professional services. We helps companies reduce operating costs, streamline

operations and improve service. Click below to learn more:

Managed

Print

MCS Management Services It serves clients in virtually

every business sector, including legal,

pharmaceutical, insurance, health care and higher

education. MCS Management Services is a division of

The MCS Group Inc., a women-owned business

enterprise (WBE) certified by WBENC (Women’s

Business Enterprise National Council).

Device

Management

Print/Copy

Center

Mail Services

Outsourcing

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