Temporary venues for Internal Communications events by Bees Marquees

Now you can take your event anywhere!If you think the fresh air of the forest, seaside or mountains will help your delegates focus (or there’s no suitable venue where you want it) let us build you a temporary venue in a memorable place!Please contact [email protected] or 07966 462460 for more details, thank youIf you’re looking for advice on programme content, we have contacts to specialists too

You can just smell the fresh air!

Case study: a winter-long programme of corporate Internal Communications events – based in marquees as a portable venueThis well known national retailer chose their company HQ’s car park for two events and a muddy (but scenic & fresh air!) site in the New Forest for a week-long programme of trade & training events….

The first series of events were run in our client’s (a

national retailer) company HQ car park

Building

3m

CC

CC

6.5

m

32.5m

13m 19m

11

m

Street light

15

.5m

2.5m

8m

15m

8m7m to kerb

15

m

13.5

m

3m

8m

9.5

m

6m x 21.5m disabled parking bays

8m

11

m

8.8

m

6.5m

5.5m

6.5m

10

m

19m bike storage

3.8m

Disabled parking bays

21.5m

11m

21.5m

15m

9m

11m

11m

11m

11m

33m

21m

CC

C

C

C

C

CC

C C

5m12m x 30m Activities

Floor, white lining, lighting,

Hard walls & glass doors

3m

3m

15m x 20m

Plenary

Floor, carpet,

white lining,

Hard wall &

glass doors

3m x 15m covered walkway (no floor no

lining) with bespoke ends to fit marquees9m x 21m floor only(soft sides, no lining)

Marquee layout for a temporary conference & workshop venue

3m

15m span, eave 3m, apex 6.25m6' ta

ll12m span, eave 2.3m,

apex 4.36m6' t

all

6' Trestle6' Trestle6' Trestle6' Trestle6' Trestle6' Trestle6' TrestlePer

son

Per

sonPer

sonPer

son

Per

sonPer

son

Per

son

6'

Trestle

6'

Trestle

6'

Trestle

6'

Trestle

6'

Trestle

6'

Trestle

6'

TrestlePers

on

Pers

onPers

onPers

on

Pers

onPers

on

Pers

on

6'

Trestle

6'

Trestle

6'

Trestle

6'

Trestle

6'

Trestle

6'

Trestle

6'

TrestlePers

on

Pers

onPers

onPers

on

Pers

onPers

on

Pers

on6'

Trestle

6'

Trestle

6'

Trestle

6'

Trestle

6'

Trestle

6'

Trestle

6'

TrestlePers

on

Pers

onPers

onPers

on

Pers

onPers

on

Pers

on

2m

2m 2m

2m

3m

10 seater 10 seater10 seater10 seater10 seater

3m

AV

/eve

nt c

on

trol

are

a

Central

circular

trussing

holding

monitors

10 seater

10 seater

10 seater

10 seater10 seater

10 seater 10 seater10 seater10 seater10 seater

10 seater

10 seater

10 seater

Glass

Key of symbols for layout above

Solid wall panels (cladded, cavity/insulated)

Access via open PVC curtain wall

Marquee leg (3m bay spacing in red)

1 tonne ballast weight for anchorage if drilling is not possible

Marquee covered area; internal with white, flat/taught fabric lining

Marquee covered area; internal with ivory, pleated fabric lining

Marquee covered area; no lining inside

4m high 5m

wide truss

tower

9m span

eave 2.3m, apex 3.93m6' ta

ll

5m pagoda 5m pagoda

5m pagoda

5m pagoda

2.3m leg

5.16m peak6' t

all

Fu

ll he

igh

t inte

rna

l pa

rtition

wa

ll

9m x 9m

storage area

9m x 12m

extension –

break out

sessions etc

Layout inside the car park marquees

for employee engagement events

Series of events where participants visit

inter-connected information points (people

at desks for example) around the room

High standard plenary room

Heate

r

Heat

Heat

Heat

Heater

HeatHeat

Heat

2m

2m 2m

2m

‘Activities room’ showing a different setup – now in the theme of a

“construction site” for discussions & problem-solving

ß Longer !

6m x 5m area

6' T

restle

Me

tal H

era

s fe

ncin

g 3

.5m

lo

ng

2.5

m h

igh

6m x 5m area

6' T

restle

Me

tal H

era

s fe

ncin

g 3

.5m

lo

ng

2.5

m h

igh

6m x 5m area

6' T

restle

Me

tal H

era

s fe

ncin

g 3

.5m

lo

ng

2.5

m h

igh

6m x 5m area

6' T

restle

Me

tal H

era

s fe

ncin

g 3

.5m

lo

ng

2.5

m h

igh

6m x 5m area

6' T

restle

Me

tal H

era

s fe

ncin

g 3

.5m

lo

ng

2.5

m h

igh

6m x 5m area

6' T

restle

Me

tal H

era

s fe

ncin

g 3

.5m

lo

ng

2.5

m h

igh

6m x 5m area

6' T

restle

Me

tal H

era

s fe

ncin

g 3

.5m

lo

ng

2.5

m h

igh

6m x 5m area

6' T

restle

Me

tal H

era

s fe

ncin

g 3

.5m

lo

ng

2.5

m h

igh

6m x 5m area

6' T

restle

Me

tal H

era

s fe

ncin

g 3

.5m

lo

ng

2.5

m h

igh

6m x 5m area

6' T

restle

Me

tal H

era

s fe

ncin

g 3

.5m

lo

ng

2.5

m h

igh

cone cone conecone cone cone

cone cone cone cone

15m x 20m

Plenary

marquee

12m x 30m Co-

build / activities

marquee 9m x 18m

extension shown

here

Pagoda

entrances

15 pages of CAD visuals to help the client with their event planning

(see how we compare with the reality from event photos in a moment!)

Covered

Logo

Covered

Logo

Co

ve

red

Lo

go

Co

ve

red

Lo

go

Co

ve

red

Lo

go

Co

ve

red

Lo

go

Co

ve

red

Lo

go

Co

ve

red

Lo

go

http://youtu.be/d83bQVUXcgg



A bird’s eye view showing the main parts of the layout

15m x 20m

Plenary

marquee 12m x 30m Co-

build / activities

marquee

9m x 18m

extension shown

here4 Pagoda

entrances

Covered

walkway

bridge




12m x 30m Co-build /

activities marquee -

Entrance closest to building

9m x 18m

extension shown

here




Rear pagoda

entrance to

Plenary

Front pagoda

entrance to

Plenary

Pagoda entrance

to 12m x 30m

Co-build




Heading inside the Plenary

Covered Logo

Covered Logo




Looking back to the rear entrance of the Plenary; event control desk top right

Covered Logo

Covered

Logo

Cove

red L

ogo

Covered Logo

Covere

d Logo




Event control desk




Covered walkway between the (15m x 20m) Plenary and the (12m x 30m) Activities area

Please see the 2nd

-to-last page for

photos of how our timber floor

actually looks uncovered; we

always recommend it is covered!







An optional 9m x 21m (max)

extension is available; shown

here setup with the “construction

site” group discussion area, using

picket fencing between groups




This page shows a 9m x 18m extension

using picket fencing between groupshttp://youtu.be/d83bQVUXcgg



This page shows a 9m x 18m extension

using picket fencing between groups




Extension here still drawn as 9m x 18m with 10 discussion areas; there’s space for an

extra 2 available. This page shows the same 10 but with Heras fencing as dividers.




And click here for a 90 second ‘virtual tour’ video walkthrough of the mockup






Some photos of the actual marquees when built

Covered Logo

Covered Logo

Covered Logo

Client requested a rough

looking ‘construction site’

look and feel!

High power heaters and

solid cavity walls kept

everyone toasty warm!

The next 4 pages show another (winter) event at the same office, in a

slightly different location, closer to the head office, on flagstones

Marquee 1: 10m x 10m for 50 delegates

10m cross section to show internal height. Eave

3m, apex 4.82m


Marquee leg

Glass

Solid wall panels

6m

6m

Presenter?

Hea

t

He

at

Spot lights?

Hanging

speaker 1kg

Spot lights?

4' ø 4' ø

4' ø 4' ø

4' ø

Presenter?

Hanging

speaker 1kg

Rece

ptio

n

Ballast

Gable end

Ballast

BallastBallast

Ballast

Ballast BallastWhite, solid panel (cladded) cavity walls

Heater

Marquee 2: 10m x 5m for 40 delegates

Rec

eptio

n

30kVa Generator

6m

5m door bay options

1.25m 1.25m2.5mInfill glass

windowInfill glass

window

Doors - central

White, solid panel (cladded) cavity walls

6m 6m

Ballast

Gable end

Ballast

BallastBallast

Heater2' x 1' 2' x 1' 2' x 1' 2' x 1' 2' x 1' 2' x 1' 2' x 1' 2' x 1'

Presenter?

6m 2.5m2.5m Infill glass window

To side of doors

Doors - left

6m

2.5m2.5mDoors – to sideSolid wall part bay

6m

2.5m

Doors – to side Soft wall part bay

2.5m

6m2.5m

2.5mInfill glass window

To side of doors

Doors - right

4' ø 4' ø 4' ø

Marquee locations in comparison to building

Please contact [email protected] 07966 462460

Head Office building – partial building outline

A

A

Grass

A

A

2m

2m

2m

2m

Some photos from the events

3m

3m

3m

3m

3m3m

3m

3m

Building 2

Glass double doors 2.5m

7.5m 10m

5m

Gla

ss d

ou

ble

do

ors

2.5

m

And their 3rd

event programme, held in the forest – layout diagram here

Marquee leg (5m bay spacing dark green)

Glass


Solid wall panels (cladded, cavity/insulated)

Access via open PVC curtain wall

Marquee covered area; internal with white, flat/taught fabric lining

Marquee covered area; no lining inside

Cross sections of marquees used in this plan to show internal heights

15m span, eave 3m, apex

6.25m12m span, eave 2.3m,

apex 4.36m9m span

eave 2.3m, apex 3.93m

These have 5m bay spacingThese have 3m bay spacing

Fu

ll he

igh

t pa

rtition

wa

ll & g

ab

le –

div

idin

g in

to 2

x 1

2m

x 1

2m

Fu

ll he

igh

t pa

rtition

wa

ll & g

ab

le –

div

idin

g in

to 2

x 1

2m

x 1

2m

6m

PV

C w

ind

ow

wa

lls (2

)

3m PVC window3m PVC window

6m

PV

C w

ind

ow

wa

lls (2

)

Ve

lcro

-atta

ch

ed

PV

C fire

ex

it wa

ll

Ve

lcro

-att

ac

he

d

PV

C f

ire

ex

it w

all

Velcro-attached

PVC fire exit wall

Velcro-attached

PVC fire exit wall

Cooking in

this section

Heater

Blow-heater

2-way splitter

Heat

Heat

Heat

Heat

12x9 12x912x6

1.5m

walkwa

y 2.5m

apex6' t

all

6' t

all

6' ta

ll

6' ta

ll

6' ta

ll

9x6 9x12Heat

6m glass

à 1.5m span covered walkway à

Up

Marquee leg (3m bay spacing in red)

PVC window wall

HEATING by electrics

from Mandarin?? (no

background noise as

for marquee blow

heaters)

Gla

ss d

ou

ble

do

ors

2.5

m

5m pagoda

Soft PVC sides

Timber floor/carpet

Lighting

1.5

m s

pa

n c

ove

red

wa

lkw

ay

15m x 20m (3m eave) plenary marquee

3 x 2.5m glass double doors

3 x 2.5m insulated cladded walls (42 sections)

11 x 5m insulated cladded walls (154 sections)

9m x 21m (2.3m eave) marquee with PVC dividing wall (9x9 & 9x12)

1 x 3m glass double doors with glass side panels (black rimmed)


10m glass

10m x 30m (3m eave) marquee


11 x 2.5m insulated cladded walls (154 sections)


2 x 5m glass walls

3m

Blow-heater

Hea

t

He

at

Heat

12m x 42m (2.3m eave) marquee


1 x 3m glass double doors with glass side-fills (black rimmed)

6 x 3m glass walls (black rimmed)


Solid wall – ABS panel (single layer)

Heat

Heat

5.1m x 4.2m

Max dims outline of

house: it fits J

Cross section of the above 10m span

marquee (on 3m eave, peaking to apex at

4.82m), showing that the reduced size

which the prefab balsa house fits OK

Sto

rag

e m

arq

ue

e(s

) 6m

x 1

8

12m glass

15m PVC window walls (5)

Boarded pathBlow-heater

He

at

Heat

Up

Up

Boarded path

Boarded path 2 sets of double glass doors

Bo

ard

ed

pa

thLegs will need boxing

in / covering where

they mismatch

Doors needed as this

will be an open, windy

corridor

Timber boarded (or

plastic tiled) floor

sections over mud as

emergency walkways

Blow-heater

2-way splitter

Heat

6m span 2.3m

eave 3.38m apex

Blow-heater

Hea

t

He

at

Heat

Blow-heater

Hea

t

He

at

Heat

Outer high stone wall to car parkOuter high stone wall to car park

Storage marquee 3m x 9m

Heated toilets

marquee

6m x 9m

5m pagoda

2.3m leg

5.16m peak6' ta

ll

6' t

all

10m span, eave 3m,

apex 4.82m

Superimposing the layout, to scale, on a Google Earth map

3m

3m

3m

3m

3m3m

3m

Gla

ss d

ou

ble

do

ors

2.5

m

9x910m glass

3m

42m

Zooming slightly back

In cooperation with our friends at

A week of corporate seminars, Internal Communications, a conference, trade show, product launches, staff training (all in warm marquees, in the forest, in winter)

Covered Logo

Covered

Logo

Cov

ered

Logo

Covered

Logo

Covered Logo

Covered Logo

Covered Logo

The week before there was snow & ice; the sun shone for the event but good heating (and great content) made it lovely and toasty warm!

Some pictures during the event build

Inflated

“Thermo” roof

We also offer a higher standard, fully insulated conference/hospitality temporary venue

Permanent

install electrics

Thick, warm, duvet-

like, acoustic/thermal

lining (under the

pretty stuff)

Strong, steel

sub-base floor

Cavity, thick,

double panel

ISO walls

Thick, double

glazed windows

& doors

The combination of features give this “marquee” the feel of a built

venue; a quiet and very well insulated interior on a firm, sturdy

floor -perfect for conferences!

Business

Temporary venues for Internal Communications events by Bees Marquees