Role of Village Officer in Kerala Land Revenue Administration

KERALA LAND REVENUE DEPARTMENTKERALA LAND REVENUE DEPARTMENT

Role Of Village OfficersRole Of Village Officers

in in

Revenue Administration.Revenue Administration.

DUTIES AND FUNCTIONS OF VILLAGE OFFICERSDUTIES AND FUNCTIONS OF VILLAGE OFFICERS

Custodian of Government landsCustodian of Government lands Representing the Government at Village levelRepresenting the Government at Village level Maintenance of Village recordsMaintenance of Village records Serving and publication of noticesServing and publication of notices Collection of Land RevenueCollection of Land Revenue

ROLE OF VILLAGE OFFICERSROLE OF VILLAGE OFFICERS UNDER DIFFERENT STATUESUNDER DIFFERENT STATUES

Land AcquisitionLand Acquisition

Local publication of Notifications and Declarations Local publication of Notifications and Declarations

in the locality u/s 4(1) and 6, Preparation of mahazar of the in the locality u/s 4(1) and 6, Preparation of mahazar of the land under acquisition.land under acquisition.

Ascertaining market value of the landAscertaining market value of the land


Land AssignmentLand Assignment Entry of application in Register No. VI.Entry of application in Register No. VI. Preparation of mahazar and site planPreparation of mahazar and site plan Ascertaining of land value Ascertaining of land value Enquiry and report on application for assignment.Enquiry and report on application for assignment. Publication of notice u/r 12(1) of the Rules, 1964 and u/r 7(1) Publication of notice u/r 12(1) of the Rules, 1964 and u/r 7(1)

of the Rules, 1995of the Rules, 1995 Realisation of fees as per A.ORealisation of fees as per A.O Maintenance of Account No.V (Lease account)Maintenance of Account No.V (Lease account) Report to the Tahsildar, on expiry of period of lease in each Report to the Tahsildar, on expiry of period of lease in each

casecase If lease is not renewed on its expiry, report for resumption of If lease is not renewed on its expiry, report for resumption of

the landthe land Arrears of lease with interest to be realizedArrears of lease with interest to be realized


Transfer of RegistryTransfer of Registry:: Effecting Transfer of Registry including cases involved Effecting Transfer of Registry including cases involved Effecting sub divisions, in voluntary action of owners. (R.3)Effecting sub divisions, in voluntary action of owners. (R.3)

Land ConservancyLand Conservancy:: Prevent unauthorized occupation in Government land (R.4)Prevent unauthorized occupation in Government land (R.4) In case of encroachment, report in form A (R.4 (ii)In case of encroachment, report in form A (R.4 (ii) In case of unauthorized removal of timber, earth, metal, In case of unauthorized removal of timber, earth, metal,

laterite, sand, lime, shell or such other articles of valuable laterite, sand, lime, shell or such other articles of valuable shall be seized and taken over under custody (R. 4(ii) and shall be seized and taken over under custody (R. 4(ii) and reportreport


Land RelinquishmentLand Relinquishment Preparation of mahazar and sketch of the land to be Preparation of mahazar and sketch of the land to be

relinquished (R. 7) relinquished (R. 7)

Land taxLand tax Collection of Basic taxCollection of Basic tax Enquiry and verification of details in the application Enquiry and verification of details in the application

for for assessment w/r o Revenue records and report (R-6)assessment w/r o Revenue records and report (R-6)


Revenue RecoveryRevenue Recovery Realisation of arrears of revenue due on landRealisation of arrears of revenue due on land Serving of D.N., Attachment notice, Sale notice etc.Serving of D.N., Attachment notice, Sale notice etc. Attachment and sale of movable articlesAttachment and sale of movable articles Custody and protection of attached goodsCustody and protection of attached goods

S & B ActS & B Act Prevent destruction, injury, removal and alteration of any Prevent destruction, injury, removal and alteration of any

survey marksurvey mark In case of such destruction, injury, or removal it is to be In case of such destruction, injury, or removal it is to be

reported (R.17)reported (R.17) Creation of new sub division (R.24)Creation of new sub division (R.24)


Escheats and forfeituresEscheats and forfeituresIn case, any person in possession of any movable or immovable In case, any person in possession of any movable or immovable property has died intestate and without any legal heirs, make a property has died intestate and without any legal heirs, make a report to Tahsildar (R.4)report to Tahsildar (R.4)

Protection of River banks and regularization of removal of sandProtection of River banks and regularization of removal of sandGuard against unauthorized removal of sand from the beds and Guard against unauthorized removal of sand from the beds and banks of rivers and water coursesbanks of rivers and water courses

CERTIFICATESCERTIFICATESISSUED BY TAHSILDARS AND VILLAGE OFFICERSISSUED BY TAHSILDARS AND VILLAGE OFFICERS

Within the StateWithin the State Under Under Central Govt./Central Govt./

Force/ Out side StateForce/ Out side State

Income certificateIncome certificate V.O.V.O. TahsildarTahsildar Community CertificateCommunity Certificate V.O.V.O. TahsildarTahsildar Community Certificate for SC/STCommunity Certificate for SC/ST .. .. TahsildarTahsildar Nativity CertificateNativity Certificate V.O.V.O. TahsildarTahsildar Residence Certificate Residence Certificate V.O.V.O. Identification Certificate Identification Certificate V.O.V.O.


Within the StateWithin the StateUnder Central Govt./Under Central Govt./

Force/ Out side StateForce/ Out side State

Location Certificate Location Certificate V.OV.O Possession CertificatePossession Certificate V.OV.O Relation CertificateRelation Certificate V.OV.O Family membership Certificate Family membership Certificate V.OV.O Domicile CertificateDomicile Certificate V.OV.O TahsildarTahsildar One and the same CertificateOne and the same Certificate V.OV.O TahsildarTahsildar Non Creamy layer CertificateNon Creamy layer Certificate V.OV.O TahsildarTahsildar


Widow Certificate Widow Certificate V.OV.O Non remarried CertificateNon remarried Certificate V.OV.O Certificate to prove married each other Certificate to prove married each other V.OV.O

Valuation Certificate: up to Rs.One lakh:Valuation Certificate: up to Rs.One lakh: Village OfficerVillage Officer Above Rs. One lakh:Above Rs. One lakh: TahsildarTahsildar

Solvency Certificate: up to Rs. One lakhSolvency Certificate: up to Rs. One lakh Village OfficerVillage Officer Above Rs. One lakhAbove Rs. One lakh TahsildarTahsildar

VILLAGE ACCOUNTSVILLAGE ACCOUNTS

Number of Registers maintained in a Village Office: 15Number of Registers maintained in a Village Office: 15

Permanent RegistersPermanent Registers 2 2

Temporary RegistersTemporary Registers 1313

Number of Accounts maintained in a Village Office: 25Number of Accounts maintained in a Village Office: 25

REGISTERSREGISTERS

Permanent registersPermanent registers

1. Settlement Register1. Settlement Register

2. Basic Tax Register2. Basic Tax Register

Temporary RegistersTemporary Registers

Register No. 1 Register showing the details of Government landsRegister No. 1 Register showing the details of Government lands(A supplement registers showing the increase and decrease (A supplement registers showing the increase and decrease

in in extent of land in each year on various extent of land in each year on various Govt .orders also to be Govt .orders also to be maintained) maintained)

Register No.2Register No.2 Register showing the details of lands under the Register showing the details of lands under the control of the Revenue Dept. including control of the Revenue Dept. including

poramboke, poramboke, and the detail of trees standing on it and the detail of trees standing on it

Register No.3Register No.3 Register showing the details of Plantations. Register showing the details of Plantations. Basic Register for assessing Plantation Basic Register for assessing Plantation

TaxTax

Register No.4.Register No.4. P.V. Register P.V. Register


Register No.5.Register No.5. Register showing the details of land Register showing the details of land available for assignmentavailable for assignment

Register No.6`Register No.6` Register showing the details of application Register showing the details of application for assignment received, report sent for assignment received, report sent

etc.etc.

Register No.7Register No.7 Register showing the details of trees Register showing the details of trees reserved with reserved with Govt. in the lands assigned, Govt. in the lands assigned,

and conditionsand conditions

Register No.8.Register No.8. Register showing the details of Ayacut, Register showing the details of Ayacut, assessment of Irrigation Tax etc assessment of Irrigation Tax etc

under each under each Irrigation schemesIrrigation schemes


Register No.9.Register No.9. Register showing the details of lands Register showing the details of lands RelinquishedRelinquished

Register No.10.Register No.10. Register showing the details of land Register showing the details of land acquired under LA Actacquired under LA Act

Register No.11.Register No.11. Register of communicationsRegister of communications

Register No.12.Register No.12. Register showing the details of Certificates Register showing the details of Certificates issued issued

Register No.13.Register No.13. Stock Register of Survey Instruments and Stock Register of Survey Instruments and furniturefurniture

ACCOUNTSACCOUNTS

Account No.1Account No.1 Kooduthal kuravu- Account showing the Kooduthal kuravu- Account showing the increase increase and decrease of annual Basis Taxand decrease of annual Basis Tax

Account No.2.Account No.2. Pattayamattam-Account showing change of Pattayamattam-Account showing change of ThandapperThandapper

Account No.3.Account No.3. Account showing prohibitory assessment, fine Account showing prohibitory assessment, fine etc. etc. under KLC Act, and its Demand, Collection under KLC Act, and its Demand, Collection etc.etc.

Account No.4.Account No.4. Account on Land assignment- Demand and Account on Land assignment- Demand and Collection of land value, tree value, Collection of land value, tree value,

demarcation demarcation charge, arrears of tax etc. in the case of charge, arrears of tax etc. in the case of assignment assignment of landof land

ACCOUNTSACCOUNTS

Account No.5.Account No.5. Lease account- Demand and collection of lease Lease account- Demand and collection of lease amount amount

Account No.6. Account on LROBT- Demand and collection of Account No.6. Account on LROBT- Demand and collection of miscellaneous account except, Basic tax, LC miscellaneous account except, Basic tax, LC account, Lease account and Assignment account account, Lease account and Assignment account

Account No.7.Account No.7. Account on arrears-Arrears of all revenue except Account on arrears-Arrears of all revenue except Basic tax Basic tax

Account No.8.Account No.8. Thandapper account- Account relates to all Thandapper account- Account relates to all taxable lands including its survey sub division taxable lands including its survey sub division numbers, type of land, name of pattadar, amount numbers, type of land, name of pattadar, amount of tax, details of remittance in each year of tax, details of remittance in each year

ACCOUNTSACCOUNTS

Account No.9. Account No.9. Nalvazhy- Daily cash book showing Nalvazhy- Daily cash book showing receipt and remittance of amount receipt and remittance of amount under each accountunder each account

Account No.10 Account No.10 Tax Collection account- Demand Tax Collection account- Demand and collection of all taxesand collection of all taxes

Account No.11. Account No.11. Excess collection account- Collection of Excess collection account- Collection of tax revenue before it is duetax revenue before it is due

Account No.12. Account No.12. Thavana Odukku accountThavana Odukku account

ACCOUNTSACCOUNTS

Account No.13. Remission and write off accountAccount No.13. Remission and write off account

Account No.14. D.C.B. accountAccount No.14. D.C.B. account

Account No.15. Annual Land Revenue accountAccount No.15. Annual Land Revenue account

Account No.16. Capital account-Account showing the amount Account No.16. Capital account-Account showing the amount of collection on sale of Govt. property of collection on sale of Govt. property

ACCOUNTSACCOUNTS

Account No.17. Account showing the amount due under Account No.17. Account showing the amount due under Demand in the coming year Demand in the coming year

Account No.18. Account of Receipt booksAccount No.18. Account of Receipt books

Account No.19. Account of interest-Demand and collection of Account No.19. Account of interest-Demand and collection of interest charged on arrears of revenue interest charged on arrears of revenue

Account No.20. Account on Irrigation Cess-sowing details of Account No.20. Account on Irrigation Cess-sowing details of land assessed for levy of Irrigation cess, tax land assessed for levy of Irrigation cess, tax assessed, collection etc. assessed, collection etc.

Account No.21. Annual demand and collection of Irrigation cessAccount No.21. Annual demand and collection of Irrigation cess

ACCOUNTSACCOUNTS

Account No.22. Account No.22. Account on Plantation tax- showing Account on Plantation tax- showing details of name of tax payer, particulars of details of name of tax payer, particulars of Plantation land, Tax assessed, Amount Plantation land, Tax assessed, Amount collected etc.collected etc.

Account No.23. Account No.23. Loan ledgerLoan ledger

Account No.24. Account No.24. Recovery ledgerRecovery ledger

Account No.25. Account No.25. Demand and Collection accountDemand and Collection account

POINTS FOR INSPECTION OF VILLAGE ACCOUNTSPOINTS FOR INSPECTION OF VILLAGE ACCOUNTS

Whether the Registers are properly up dated then and thereWhether the Registers are properly up dated then and there

Whether Register No.1 is supported by a supplementary Whether Register No.1 is supported by a supplementary register showing the increase and decrease in extent of Govt. register showing the increase and decrease in extent of Govt. landland

Whether Account No.3 is prepared based on Register No.2Whether Account No.3 is prepared based on Register No.2

Whether Account No.22 on Plantation tax is prepared based Whether Account No.22 on Plantation tax is prepared based on Register No.3on Register No.3

Whether Account No.4 on Land assignment is prepared Whether Account No.4 on Land assignment is prepared based on Register No.5, 6 & 7based on Register No.5, 6 & 7


Whether Account No. 20 on Irrigation tax is prepared based Whether Account No. 20 on Irrigation tax is prepared based on up dated Ayacut Register (Register No.8on up dated Ayacut Register (Register No.8

Whether changes were carried out in Account No.1 and 2 Whether changes were carried out in Account No.1 and 2 with reference to Register No.9 in respect of lands with reference to Register No.9 in respect of lands relinquishedrelinquished

Whether changes were carried out in Account No.1 and 2 Whether changes were carried out in Account No.1 and 2 with reference to Register No.10 in respect of lands acquired with reference to Register No.10 in respect of lands acquired under LA Actunder LA Act

Whether Account No.3 is up dated with reference to Whether Account No.3 is up dated with reference to Register No.1 and 2 in respect of fine, prohibitory Register No.1 and 2 in respect of fine, prohibitory assessment etc. for the unauthorized occupation of Govt. assessment etc. for the unauthorized occupation of Govt. landslands


Whether Account No 8 (T.P. account) agree with BTRWhether Account No 8 (T.P. account) agree with BTR

Account No 10 agree with TP accountAccount No 10 agree with TP account

Whether DCB is prepared based on Account No. 10 and 12Whether DCB is prepared based on Account No. 10 and 12

Whether Account No. 13 (Remission and Write off Account) Whether Account No. 13 (Remission and Write off Account) is prepared based on the proper orders from the competent is prepared based on the proper orders from the competent authoritiesauthorities

Whether Account No 15 (Annual Land Revenue account) Whether Account No 15 (Annual Land Revenue account) agree with Register No.1agree with Register No.1


Whether Account No.25 agrees with Recovery ledgerWhether Account No.25 agrees with Recovery ledger

Whether Account No.18 on Receipt Books agrees with Whether Account No.18 on Receipt Books agrees with stock and Stock Registerstock and Stock Register

Whether all collections as per Receipt books are properly Whether all collections as per Receipt books are properly entered in the Nalvazhyentered in the Nalvazhy

Whether all the remittance recorded in the Nalvazhy are Whether all the remittance recorded in the Nalvazhy are supported with Chalan or Receiptssupported with Chalan or Receipts

Business

Role of Village Officer in Kerala Land Revenue Administration