PMP Preparation and Advanced Course on Project Management

Lecture I

Ali Khan, BE, PMPDevelopment Manager, FinalTier

SystemsChief Host, TheDailyPM.com

“A temporary endeavor undertaken to create a unique

product or service”

TemporaryUniqueProduct Service

What is a Project?

What is a Project?

All projects have a beginning, a middle and an end.

Beginning Middle End

What is a Project?

Projects have a common set of characteristics which can also be defined by what they are not

A target outcome

A defined life span

Cross organisational participation

New or unique

Time, Cost and

performance requirements

What is NOT a Project?

ExplorationsGo on

indefinitely

One team or one person

working alone

Creating the same thing

multiple times

No constraints on time, cost

or performance

Projects VS Not Projects

“Application of knowledge, skills, tools, and techniques to project

activities to meet the project requirements.”

Project management is accomplished through application and integration of 42 processes comprising 5 process groups.

What is Project Management?

What is Project Management?

All projects typically go through these five processes Project Plan – Static or Dynamic?

PlanMonitor & Control

ImplementClose

Initiate

What is Project Management?

The technical and socio-cultural dimensions of the project management process

What is Project Management?

Market demand (green car, fuel efficient air travel)

Strategic opportunity/business demand (create a new hotel, upgrade school to college)

Customer Request (new power generation unit for industrial park)

Technological Advancement (new gadgets)

Legal Requirements (new industrial unit for safer treatment of toxic material, new buildings with green energy usage)

Why Projects are authorized?

Program◦Group of projects◦Examples

Portfolio◦ Group of programs and projects◦ Examples

Project, Program and Portfolio

Definition & Need

Roles:◦ Managing shared resources◦ Identify and develop best practices, standards

etc.◦ Coaching, mentoring, training◦ Monitoring compliance with standards, policies,

procedures, templates etc.◦ Developing templates, procedures, other shared

documentation◦ Coordinating communication across projects

PMO

Keep in focus all kinds of organizations

There can be multiple phases within each project – which can be seen as individual projects.

Projects and operations can intersect at closeout phase, upgrading a product, improvement of operations, during last phase etc.

Miscellaneous

“A person assigned by the performing organization to achieve the project objectives.”

Not a Functional Manager, Not an Operations Manager

Effective Project Management requires:

Knowledge

Performance

Personal

What is the role of a Project Manager?

Internal and External factors that surround or influence a project’s success.

It includes: Organizational Culture, Structure, Processes Government and Industry Standards Infrastructure Existing Human Resources Company Work Authorization System Marketplace Conditions Political Climate Stakeholder Risk Tolerance Project Management Information System Existing Communication Channels Commercial Databases etc.

Enterprise Environmental Factors

Projects Success Rate

Not even completed

Typically 189% over

budget

53%Challenge

d

16%Success

31% Critical Failures

Source: CHAOS Report by the Standish Group

Q & A

Contact Details:Phone: 0334.366.5830Twitter.com/KhanAli

www.TheDailyPM.comTwitter.Com/TheDailyPM