STRATFORD BIKE PARK PLANNING COMMITTEE Minutes: February 26, 7:00 PM, 9 East Gore, Stratford ON

In attendance: Joel Curtiss, Trevor Paetkau, David Redfern, Liz Moss, Alf Humphreys, Blair DeYoung, Chris Bomasuit, Jeremy Johnston

Meeting called to order at 7:20 Governance Proposal Alf Humphreys proposed a formal governance structure. Conversation ensued about the creation of a planning committee and advisory committee. It was decided that a planning committe would be formed of present members. Alf suggested Trevor Paetkau as Chair and Joel Curtiss as Secretary. Motion was seconded and approved. It was also discussed that an advisory board be formed.

Project Updates Trevor reported that since the previous meeting Brad Hernden (Manager Recreation and Marketing) and Paul Nickel (Chair, City Services Committee) were apprised of project status and had both contributed insight into project dependencies , next steps and timing. Suggestion was made by Paul to include Brad Beatty and Brad Hernden on the steering committee, as well as involve Charlene Gordon in the granting procedure. Trevor also reported that Heidi Spannbauer of the SPCCF would serve in a fund development advisory capacity.

Joel reported that IMBA had not yet formalized their relationship. Joel also reported that he had contacted a landscape artist to assist with site renderings.

Jeremy reported that he contacted a graphic designer to assist with sell sheet layout and site feature drawings. Jeremy will follow up mid-week. David reported that Bosco pools will contribute fill to the project. David also confirmed that Keith Edwards at North Western will have students design and build signage for materials cost only.

Sell Sheet Proposed sell sheet was discussed and approved with minor tweaks.

Long Term Vision Paul Nickel had suggested that a long-term vision be included for his committee to review. The group submitted a number of thoughts including:

- a mature park with shade trees, play structures, barbeques, bike racks, picnic tables - inter-scholastic sprint track races - outdoor education classes - tuesday night toonie races - home for the bike rodeo - competition ready facility - mentoring opportunities

Time Lines Trevor reported that the earliest that the city services committee could review the plan would be April 16. To meet that objective the group committed to:

A/ Prepare Sell Sheet by March 12 meeting B/ Launch Schools Campaign week of March 12, David Redfern to lead C/ Begin Support / Partnership solicitations week of March 12, Plan to be decided next meeting D/ Complete Business Plan by April 12 coordinated by Trevor Paetkau

Actionable Items Within the next two weeks:

A/ Trevor will meet with Charlene Gordon to secure granting plan. B/ Joel will formalize relationship with IMBA C/ Trevor will work with YMCA to further flesh out partnership details. D/ Trevor will solicit Brand Hernden for membership in the steering/advisory committee E/ Chris will solicit Brad Beatty for membership in the steering./advisory committee F/ Jeremy will follow up with graphic designer G/ Blair will track down councillor that drove the McLennan Park build in Kitchener H/ Joel will follow up with landscape architect. I/ Trevor will clean up proposal content for designer. J/ Sell sheet will be ready for delivery Monday, March 12

Tabled for Next Meeting

A/ Support / Partnership Plan B/ Project Plan

Next Meeting Group decided to meet at Liz and Alf’s home, Monday, March 12. Meeting adjourned at 8:45 pm.