Hi-Impact Presentation

Skills

Great Content

Three Elements of Great Presentation

Great Design

Great Delivery

Great Presentation !

Developing Great CONTENT

Steps in Preparing Content

Analyzing Your Audience

Gathering Relevant Data & Information

Converting Your Data into an Outline

Analyzing your Audience

• Specific Needs

• Knowledge level

• Attitude – how do they feel about the topic?

• Demographic Information – this may include the age, gender, culture, and language of the audience members

Gathering Relevant Data & Information

• Before you start your research to gather relevant information, there are three questions should be considered :

• What do I want my audience to gain?

• What might they already know about my service?

• What is the objective of the presentation?

Converting Your Information into an Outline

There are three steps to creating an outline :

1. Determine the outline style

2. Group your raw data

3. Arrange into outline format

Outline Format

Introduction

Body

Conclusion

Outline Format

Outline Format Introductions

• Should include an agenda and clarify the goals and objectives of your presentation.

• Can include an overview of a situation, a statement of the current situation of the organization, or a recap of history.

• Can use the strategies that help an introduction get attention: a quote, a question, humor, a creative image, an anecdote, or a sharing of emotions.

Outline Format Body

• Sequential• Narrative (History)

• Problem / Solution• Cause / Effect

Outline Format

Conclusion

• Summarize the main points of your presentation

• Provide closure, and leave an impression

• Can consist of recommendations, future directions, next steps to take

Building Great DESIGN

Presentation Design

Key Rules when Creating Bulleted Text:

• Use one concept per slide

• Use key words and phrases

• Make your bullet points consistent in structure

• Capitalize properly – capitalize the first letter of the first word only

Three Keys of Great Design

1. Layout2. Consistency3. Color

Great Slide Presentation

Design

Layout

1. Layout

• Consider your layout to be like the skeleton of your presentation….Just as our skeleton support our bodies, your layout should support your message and provide structure.

Consistency

2. Consistency• You must be consistent in the following design

elements:

• Your placement of text and images

• Your fonts style and sizes

• Your background

• The style and treatment of your imagery

• Your charts

Color

3. Color• Use high contrast to increase legibility (e.g., black

text on clear and yellow on dark blue)

• Colors should not clash – they should have a high degree of harmony

• Avoid clutter by using no more than four colors

Consistent Fonts

• The two main classifications of fonts are serif and sans serif fonts

• Serif fonts have small flourishes extending from the main strokes of each letter (examples : Times New Roman, Book Antiqua, Bookman Olds Style, Garamond). Sans serif don’t; they are straight and clean (examples : Arial, Verdana, Helvetica)

• Sans serif fonts are best suited for electronic presentations

Tips for Planning Great Slides• Use slides sparingly. Avoid the overuse of slides or

unnecessary slides.

• Make slide pictorial. Graphs, flowcharts, etc., all give the viewer an insight that would otherwise require many words.

• Make text and numbers legible. Minimum font size for most room set-ups is 20 pt.

• Make pictures and diagrams easy to see.

Design Guidelines

Avoid this

This is better

Effective Charts and Graphs

Avoid slide like this one……

Conducting Great DELIVERY

Delivering your Presentation

Voice

Language Usage

Movement

Body Language

Great Delivery

Managing your Voice

• Try to sound natural, so your rhythm and tone is appropriate to the message you are delivering

Develop three important qualities:

• Volume

• Intonation

• Pacing

Managing Your Voice

Volume

Avoid to speak in monotone. Put more feeling into your voice and make it livelier by changes in your intonation.

Speak loudly enough to reach all the members audience without overpowering those closest to you.

Intonation

Managing Your Voice

For most of us, this is natural – except when we are nervous or excited.

Practice, and you can figure out what sounds natural and appropriate for the points you are making.

Pacing

Language Usage

• When you speak, convey confidence and show interest in what you’re presenting. Speak with feeling.

• Use short sentences and short, simple words.

• Speak slowly and clearly enough that everyone in your audience can understand every word.

Movement

• Move appropriately and with purpose –

• Your movements should be natural and support your words and the rest of your presentation

• Don’t move constantly. Pause for effect. Stand still to make an important point

Body Language

• Stand straight, but not stiff. You should radiate energy

• Be relaxed, be casual, but don’t be lazy

• Use your hands, arms and gestures. Just let your body react to how you feel

• Make good eye contact – the rule of thumb for eye contact is three to five seconds per person

Body Language

• Do not keep hands in your pockets

• Do not keep hands “handcuffed” behind your back

• Do not keep your arms crossed

• Do not put hands in “fig leaf” position

• Do not wring your hands nervously

In advance of your presentation• Practice – a lot. Don’t just think your

presentation through : act it out, in front of friends, or family. Time each section of your presentation and develop a schedule.

• Memorize the first two minutes of your presentation, so you breeze on through the time when the butterflies are most active.

In the hours before presentation

• Think positive thought : visualize yourself feeling at ease with the audience

• Use affirmation (e.g., “I can do this. I am prepared. It will go well”)

• Make sure all the equipment is working properly

• Remember that the people in your audience are human too, just like you. They want you to succeed !

When you enter the room:

• Focus on making your movements fluid and confident, neither too slow nor too fast

• Find a few friendly faces in the audience, for reassurance

• Smile. Show that you want to be there

• Be yourself

How to Handle Tough SituationsProblem :

• Know-it-all – A participant who feels like more of an expert than you.

Solution :

• Don’t fight it. Involve know-it-alls in your presentation.

• They may have some great information to contribute. Allowing them to participate and share their thoughts will not only show how confident you are, but also help them get more out of your presentation.

Problem : • Unprepared Participants – Those who haven’t

prepared for the presentation as you requested.

Solution : • Be flexible. Take something out of your agenda to

allow the group time to get up to speed.• Keep in mind your overall objective of the

presentations.• Don’t force your agenda; modify it to meet your

objective.

How to Handle Tough Situations

Problem :

• After-lunch Nap Time – One of the toughest times to keep people engaged.

Solution :

• If you really need to get everyone going again, use icebreakers.

How to Handle Tough Situations

Problem :

• Non-stop talker – A participant who carries on conversations during the presentation.

Solution :

• Take a few moments to share what you talked about. This usually makes the talker feel more involved and want to stay engaged and participate with you instead of others.

How to Handle Tough Situations

Planning for the Questions

• Anticipate the questions that might come up

• Listen carefully to the questioner

• Repeat or rephrase the question

• Answer clearly and concisely

• Go to the next question

Dealing with Disasters• You find out that the time allotted has been

reduced. At the very worse, you can make your points, support the with the essentials, ask and answer the most likely questions on your list.