Impact of Deploying Labor Planning at Hi-Tech 04:00 pm 04:30
pm
Presenter:Michael Gurick(Hi-Tech)
BackgroundHi-Tech has been in business for 20 Years
Go Live Date JULY 2003
3 Sites
Atlanta
Orlando
Las Vegas
Labor Module Go Live January 2007
Operations StructureWarehouse Operations
Show OperationsOrder ScrubbingLabor Resource FulfillmentLabor
Coordinator per SiteInternal & External Labor
Prior to Labor ModuleExcel Database Resource ListContact
InformationBusiness License / InsuranceSkill Set / LevelRate per
Position
Excel Template Call Sheet
Challenges with ExcelCreation of Excel templates cumbersome
Large opportunity for Error
Disconnect from Resource Database & R2
No solid way to track Resource availability
Waste of Paper
Multiple Locations No Central DatabaseSharing Information a
Problem
The BenefitsPre Show BenefitsCentralized Database Increased
EfficiencyMultiple Coordinators can look at one location, order at
the same timeFilter Capability CityPositionRateRankResource
Availability very easy to determineJob History easy to obtainSame
CrewJob performanceMultiple Rates for a Resource (Per Skill
set)
The BenefitsPost Show BenefitsContract Labor verification much
easierTravel costs captured with each jobProfitability Reports
Labor Accruals for unbilled Labor easy to generate
Search By Date Range For Unfilled Orders (Example)Place Full
Time Staff FirstSearch by Position using DatabaseConfirm and Assign
the Resource ElectronicallyNon-availability is noted in the
Resource ProfileOnce Labor is completely booked:Call Sheet printed
and sent to show site with P.M.Travel Cost entered in to UDFs.
Pre Show Procedure
Labor Logs are returned from show completed and signed off by
the Project Manager.Any onsite labor additions are placed into
Labor Module by Show Operations.Information forwarded to Accounting
for Invoicing.Billing Coordinator enters Actual hours/Travel
Expenses.B.C. prints Labor Schedule by Order Used to verify Labor
Billing is complete and accurateUsed to verify Margin meets Hi-Tech
goal (Example).
Post Show
Travel Report printed and used to verify accuracy.
Accounts Payable:Verification of Labor Invoices against actual
hours enteredAP Coordinator notates lines completed with Payment
Date (Show Example)Month End Accruals generated for Accounting
based on this information.
Post Show - Continued
Rate ImprovementActual Hours - should be storedContract
Description a Searchable FieldLabor Requirements tab should include
Headers and Comments from Account Module.Subtotal on Labor
Order.Default Status for new Resources similar to New Customer Set
Up.
