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This was my proposal made to the new Director and new management in Logistics after a re-org (GSK Manufacturing Division). Note: some words were purposely spelled with the UK conventions given that half of the audience was from the UK, e.g. programme, utilisation, etc. Since this information is outdated, it is no longer sensitive and can be seen publicly.
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Project Management for the
Academy of Logistics
. . . ensuring that management uses the funds entrusted to it efficiently and
effectively whilst maximising value
Margaret C. DischlerPPCI Project Management
November 19, 2002
Margaret C. DischlerPPCI Project Planning
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The Governance “Umbrella”
Strategic Planning: Developing plans and objectives to fulfill the organization’s purpose
Leadership: Facilitating the communication of the organization’s purpose through vision and follow-through
Organisation Design: Establishing and/or reinforcing the structure that
defines management and communication paths
Stewardship: Establishing and/or reinforcing the accountability for preserving the organisation’s purpose
Risk Management: Putting assets at risk to achieve the organisation’s objectives. Balancing risk and reward.
Assurance: Providing feedback on the efficiency and effectiveness of the project.
Project Management is an outgrowth of good Governance
Margaret C. DischlerPPCI Project Planning
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Project Management
. . . is about who, when, and how a project team
achieves its purpose. Project management directly
supports the governance function.
Project Teams are groups of diverse people that are held
together by a shared purpose.
The project team exists to achieve its purpose: to deliver something of value to its customers or constituents.
Margaret C. DischlerPPCI Project Planning
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Project Management - Opportunities
Our opportunity is to strengthen the project team individuals and their
interactions so that goals are more likely to be achieved.
Improve structures, procedures, systems, and feedback
Improve internal working relationships and communications
Improve external relationships with interested stakeholders
Improve and standardize methods of measuring business value
Better identify business risks
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Project Management Guidelineswithin GSK
Margaret C. DischlerPPCI Project Planning
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Apex - Advancing Project ExpertiseProject Management Framework
Margaret C. DischlerPPCI Project Planning
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Comprehensive Project HealthCheck
1. Key Project Roles and Responsibilities
2. Project / Programme Alignment
3. Business Organisational Change and Benefits Management
4. Project Management Method / Approach
5. Project Reviews
6. Configuration Management
7. Change Control
Margaret C. DischlerPPCI Project Planning
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Comprehensive Project HealthCheck
….cont’d
8. Project Planning
9. Monitoring & Control
10. Financial Control
11. Risk & Issue Management
12. Communications Management
13. Contract and Supplier Management
14. Team Management
15. Technical & Quality Management
Findings could prevent a serious problem from developing and/or provide excellent strategic value
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The Academy of Logistics Project HealthCheck
Margaret C. DischlerPPCI Project Planning
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Comprehensive Project HealthCheck
Progress Items
1. Key Project Roles and Responsibilities
2. Project / Programme Alignment
4. Project Management Method / Approach
5. Project Reviews
8. Project Planning
11. Risk & Issue Management
12. Communications Management
13. Contract and Supplier Management
14. Team Management
Items To Review
3. Business Organisational Change and Benefits
Management
6. Configuration Management
7. Change Control
9. Monitoring & Control
10. Financial Control
15. Technical & Quality Management
9 out of 15 areas are active. Approximately half of the 9 have come “online” recently in detail
Margaret C. DischlerPPCI Project Planning
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Apex/AoL Risk Assessment
Summary: Predicted benefits will accrue.
Overall Benefit Risk: MediumVery high risk categories: 1
Benefit risk score: 18
Very high risk categories: 0
Business continuity risk score: 46
Summary: There is some risk that project deliverables will have adverse impacts.
Summary: Significant risks should be weighed (with costs) against potential benefits. Experienced project manager required.
Overall Business Continuity Risk: Medium
Overall Project Risk: MediumVery high risk categories: 0
Project risk score: 46
Risk Assessment Tool - Results
Project: Academy Of Logistics
Margaret C. DischlerPPCI Project Planning
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AoL Risk/Issue Identification
Margaret C. DischlerPPCI Project Planning
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Ways of Working Standard Operating Procedures?
GSK plans to utilise a new method in the re-org process
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Ways of Working Standard Operating Procedures
Current Established Project Team Interactions for Project Planning
Tuesday: Content Updates and Planning
Tuesday: Infrastructure Updates and Planning
Alternating Wednesdays: Stream Leader Updates and Planning
Thursdays: myLearning Updates and Planning
Proposed Additional Team Interactions for Improved Project Management
Thursdays: Communication Stream Updates and Planning Meeting
Monthly Configuration Management, Audit Review Meeting
Monthly Pipeline Meeting (may be combined with the above)
Weekly notifications to Tier 2 and Tier 3 to review and provide plan updates
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How To Use the Project Plan
Reviewing Info by Stream
Filtering by learning material
Filtering by resource
Filtering by time period
Filtering by Resource and Time Period
Using mouse-overs
Completed Tasks
