Facilitating Collaborative Virtual Meetings

© 2015 NetSpeed Learning Solutions. All rights reserved. 1

Facilitating CollaborativeVirtual Meetings

December 2, 2015


Webinar Objectives

• Apply seven VIRTUAL practices to facilitate collaborative virtual meetings

• Explore the interaction tools that allow you to share memorable information

• Take away a meeting design template that guarantees meeting interaction is not overlooked


About Cynthia Clay

• 25+ years of experience• Author of Great Webinars • An expert in collaborative,

engaging virtual learning


Questions!

What is your burning question today?


Meeting Virtually

6© 2015 NetSpeed Learning Solutions. All rights reserved.

Visually engage their attention


Brain Rules

“The more visual the input becomes, the more likely it is to be recognized and recalled.”


Visually Engage Them

What should you do to visually engage your participants’ attention in a virtual meeting?


Drought in California

• Past three years have been the driest on record.

• The state has a year’s worth of water left.

• Groundwater levels are at an all time low.

• Governor Brown imposed mandatory water restrictions.


Visual Impact

How would you improve this slide?


one year of water left



Interact every three minutes


Point/Counter Point


Point/Counter Point

Arguments for frequent interaction

Arguments against frequent interaction


No Information Dumps

If you have a lot of information to convey, what is the best medium to use?



Celebrate Last Week

• Type in chat first. • Then unmute phone

lines. • Ask each person to

elaborate.




Record decisions and actions visually


Visual Records

• Record commitments and actions to be taken.

• Use a note pod or whiteboard.


Marketing Ideas

Advertise weeklyWrite ebooks

Use social media

Give aways


Polls for Multi-Voting

What dessert should we order for our annual company lunch?





Test agreements with emoticons


Test Agreements

Are we all in agreement?

Full Agreement

Partial Agreement

Serious Reservations


Testing Agreements

Should you move forward?


Testing Agreements

What should you do next?


Move Forward?

What should you do next?






Use all of the interaction tools


Your Virtual Meeting Kit

ChatPollingAnnotation ToolsEmoticons/Status IconsVideo/AudioStreaming VideoBreakout Rooms


Your Virtual Meeting Kit

What interaction tools do you use most often in your virtual meetings?


Meeting Plan

http://netspeedlearning.com/contact/?p=vl&r=meetingplan









Amplify your virtual presence


Virtual Presence


Amplify Your Virtual Presence

The way people represent themselves in their online environment

The degree to which a facilitator is perceived as a “real” person online


Streaming Video

Do you like the facilitatoron streaming video?Why or Why Not?


Building Virtual Presence

• Reduced ambiguity• Increased connection• Reduced conflict








Leave the meeting on a high note


ConfessIs this how it should end?


End on a High Note


When we bring our attention to bear on anything, it grows and flourishes.

Raj Sisodian


Kudos!

Marilou: Thank you for cross-training Sherry

Sherry: Awesome job on Fast Tracks Mobile!Tim: I like the new design of the app a lot. Good job.

Tim: Thanks for getting that proposal done.

Cindy: Great feedback from your client on the design project. Thx.

Cindy: Thank you for organizing the output. Leo: Thx for alerting me to the website issue.

Marianne: Thanks for co-presenting the webinar with me.








Leave the meeting on a high note


Now What?

What action will you take now to improve your virtual meetings?


Virtual Facilitator Training

• Deep dive, comprehensive course• Focused on virtual design and delivery• Public courses offered six times/year• Customized for private delivery in your web

conference platform


1. The Power of Connection: Building Virtual RelationshipsCreate rapport and connection by strengthening virtual and social presence in online interactions.

2. The Power of Web Conferencing: Running Effective Virtual MeetingsBuild consensus, solve problems, make decisions, and present information effectively in virtual team meetings.


3. The Power of Calibration: BuildingAccountability on a Virtual TeamGain commitment through clear goals and expectations without micro-managing.

4. The Power of Collaboration: Harnessing Individual and Team Strengths Delegate and assign tasks effectively, hold motivating one-to-one conversations, and increase commitment to tasks and projects.


5. The Power of Celebration: RecognizingIndividual and Team ResultsCreate meaningful work opportunities, celebrate accomplishments, and strengthen personal relationships to increase accountability and commitment.

Programs include asynchronous assignments to increase learning transfer after each web workshop.


• Link to download our meetings eBook• Learn about the new

Virtual Leader™ program• Receive a $345 discount

on the January VirtualFacilitator TrainerCertification program

Take our Survey


Q & A

49

Thank You!

Business

Facilitating Collaborative Virtual Meetings