EmpXtrack The Complete HR Package

Plan proactively for your HR success!

EmpXtrack: The complete HR package

Copyright 2013 | Saigun Technologies Pvt. Ltd. 2

About EmpXtrack

A full featured cloud based HRMS solution to automate your Human Resources function.


EmpXtrack Overview

EmpXtrack is a fully automated HRMS available on the cloud.

It is a flexible solution that can be configured and implemented at your own pace.

EmpXtrack provides multiple modules that can be added individually or in groups.

EmpXtrack HCM

EmpXtrack Performance Management

EmpXtrack Recruitment

EmpXtrack Strategic HR


A comprehensive solution that can be tailored to achieve eXtraordinary recruitment outcomes



The Recruitment Challenge

Are you able to attract individuals in sufficient numbers with the right skills to apply for open positions in your company?

The Recruitment

Challenge

Hiring the right talent at the right

time

Keeping cost of hiring

down

Enhancing company

image with prospective

hires


The Recruitment Process

Involves multiple stakeholders and entails processing of huge volumes of data

Define the job description and post it online

Leverage multiple channels to

source prospects

Manage huge volumes of

resumes competently

Shortlist, interview, verify,

make offers swiftly

Ensure a hassle free on boarding

experience


EmpXtrack Recruitment Edition


Primary Modules

Candidate Portal

Applicant Tracking

Resume Parsing

Value Adds

Employee Database (HRIS)

On-boarding


Recruitment in Action

•Enable candidates to submit applications directly

Candidate Portal

•Monitor hiring programs for matching talent to requirements.

•Automate & track data from open vacancies to qualifications Applicant Tracking

•Mine and structure complex data from resumes in different formats into a searchable and indexed database Resume Parsing

• Manage employee data using powerful and fully integrated reporting tools Employee Database

•Enhance hiring process with a convenient on-boarding experience using e-forms for joining and orientation On-boarding


Applicant Tracking: A Primary Module

Automate workflows

Digitize applicant data

Receive departmental recruitment requests

Link requests with job descriptions

Schedule tests and interviews

Inform both the interviewer and the candidate

Track recruitment

Maintain records of recruitment agencies and portals

Post vacancy list on the company job portal

Track CVs

Allow candidates to post resumes on the portal for more than one job after registration

Track repeat applicants

Generate reports

Provide a dashboard to track the efficiency of the recruitment

process

Conduct verification checks for selected candidates

Generate and store acknowledgment letters,

interview invitations


Other primary modules

Candidate Portal

Allows candidates to submit applications directly to your company

Creates one more channel and reduces time spent on sourcing candidates

Resume Parsing

Mines and structures complex data from resumes in different formats into a searchable and indexed database

Improves accuracy and speed of resume screening

Employee Database & On-boarding


Value Adds - Recruitment


Value adds

Employee Database (HRIS)

Helps manage and view employee data using integrated reporting tools.

Reduces time spent on day-to-day administration.

On-boarding

Ensures compliance of your on-boarding process for each new hire.

Tracks employees during the initial training period with powerful reporting features.


Benefits to the Business

Reduced cost of hiring ensures better bottom-line

Automation of manual, effort intensive processes like resume filing and screening

Automation of work flows reduces follow up effort

Enhanced company reputation among new hires lays the foundation for employee retention and engagement

Seamless application process Many ways for candidates to apply Unambiguous on boarding process

Improved quality of hires ensures better business fit

Wider choice Better and more accurate methods

for filtering Streamlining of interviewing process ensures right interviewers available

Greater speed of recruitment ensures reduced opportunity cost

More options for accessing prospective hires Automation of time consuming functions such as workflows and resume management & analysis

EmpXtrack HCM

A solution that equips you to proactively manage your human capital for business success



HR Challenges: A quick look

Are you able to leverage your talent to the maximum?

Get a holistic view into workforce operations

Empower employees with information they need

Track salary & other employee details

Create a positive work environment


EmpXtrack HCM: Human Capital Management

The EmpXtrack HRIS forms the heart of the HCM solution and enables a range of automated services.

Also provides Payroll solution.

EmpXtrack HRIS

EmpXtrack Workflow Suite

EmpXtrack Self Service

Manager Services

EmpXtrack Workflow Suite

EmpXtrack Compensation

Planning


EmpXtrack HCM: Maximizing the potential of talent

HRIS

Captures & records details of all employees

Workflow Suite

Provides customized workflows for services like timesheet, benefits & others

Self Service

Improves employee satisfaction by initiating paperless service

Manager Services

Tracks & manages subordinates by recording performance consistently

Compensation Planning

Facilitates planning company wide increments cycle


HRIS: Human Resource Information System

Central hub of all HR-related data

Enhances employee interaction by fostering team spirit

Maps employee skill records to fill in gaps

Generates customized reports & dashboards

Central hub of all HR-related

data

Maps employee skill

records to better fill in

gaps Generates customized reports &

dashboards


Workflow Suite

EmpXtrack Workflows

Benefits Enrollment

Leave & Attendance (including Regularization)

Timesheet

Expenses & Claims

Travel Approvals

Loans & Advances

Complaints & Grievances

Exit Management


Employee Self Service

Enhanced Visibility

• Employees can view & update personal details

• Transparent & updated view of employee profile

Greater Access

• Offers access to company directory & policy documents

More efficient

management

•Handles multiple-help desks for employee-related processes


Manager Services

Captures resignation details for analysis

Allows recognition for superior performance

Tracks employee growth

Records disciplinary incidents


Compensation Planning

Synchronizes increment cycle throughout company

Takes line managers’ inputs for deciding increments

Permits setting up of rules for compensation planning

Facilitates real time interaction between Line

and HR managers



Greater insights into team & individual performance

Records employee availability, performance and other details at regular intervals

Allows manager a comprehensive view of team and individual employee performance

Creates a positive work environment Allows employees to take control of

their HR profiles

Provides workflows that track timesheet, leave, expenses,

complaints etc

Enables timely and fair increments planning

Enhanced workflow visibility Creates & stores employee records with user-definable

information fields Improves monitoring of HR processes ensuring timely

handling of tasks


Raise the bar by setting, measuring and analyzing performance goals



Measuring Employee Performance

Straining under a bad case of performance anxiety?

Create alignment between individual performance and organizational delivery

Introduce reliable methods to measure and analyze employee performance

Match compensation with productivity

Create employee development plans through competency gap analysis



Organize vast employee performance data into ready-to-use, customizable reports that can aid crucial HR decisions

EmpXtrack Goal Setting

EmpXtrack Employee Appraisal

EmpXtrack 360 degree evaluation

EmpXtrack Pay for

Performance

EmpXtrack Training

Management



• Provides tools to create, track and achieve goals Goal Setting

• Conducts effective and transparent appraisals in quick time

Employee Appraisal

• A customizable 360 feed back Appraisal tool 360 degree evaluation

• Attracts talented employees through performance linked variable compensation packages

Pay for Performance

• A comprehensive tool to manage employee development.

Training Management


Goal Setting & Tracking


data

Maps employee skill



dashboards

Offers a choice of models,

top-down approach or

employee set goals

Creates goals that are Specific, Measurable,

Achievable, Reviewable and

Trackable (SMART)

Uses in-built reporting & analytics for tracking the progress of

teams or individual employees

Tracks employee achievements in real

time & enables periodic counselling by the

Manager


Employee Appraisal

Supports involvement of multiple managers for an employee review

Provides ready-to-use templates for skill ratings, goals, etc

Sets up automatic e-mail reminders to ensure the appraisal process is completed

Offers multiple pre-configured & customized reports to track employee performance

Provides confidentiality and reveals employee appraisal data only to authorized personnel


data


360 Degree Evaluation


Pay for Performance


data

Maps employee skill



dashboards

Offers targeted compensation

opportunities to employees who deserve it

Maintains and reinforces

critical business goals of the

company

Customizes performance initiatives for

different kinds of employees


Training Management

Creates a skill set inventory by

maintaining a skill sheet for each

employee

Provides a customizable training needs

identification workflow

Helps in creating a Training calendar for the organization and training schedule for

each employee

Captures training effectiveness feedback from trainees and their

managers

Offers analytics & dashboards to monitor effectiveness, training

budgets & other parameters


data

Maps employee skill



dashboards



Attract and retain talented employees

Promotes the right employees by effectively tracking performance &

potential

Enhances the satisfaction of performers through performance-

linked incentives

Targeted employee evaluation & training

Empowers employees with effective and transparent appraisals

Helps employees update skills through continuous training

Better alignment of people with business

Sets goals and tracks progress regularly

Prioritizes critical goals so that employees know what to do first


A solution that helps organizations take a long-term approach towards strategic human capital development.



Strategic HR Challenges: The Big Picture

Struggling to get the most out of your people?

Manage manpower budgets

Provide Leadership continuity

Align people to organizational objectives

Increasing Productivity

Focus on perceptions of people through periodic surveys

Restructure for growth

Managing Change



Manpower Planning

Succession Planning

Organization Alignment

Surveys


EmpXtrack Strategic HR: Available as customizable solutions

Manpower Planning

Enables budgeting and review of Org structure to plan

for growth

Succession Planning

Builds Leadership pipelines for key

positions


Aligns people to corporate objectives

Surveys

Enables launch of new initiatives


Manpower Planning

• Facilitates adherence to manpower budgets

• Enables vacant slots management through promotions, transfers and recruitment

Manpower budgeting for growth

• Provides a tool to create customizable Org structures

Planning Org Structure


Succession Planning

Creates 3 strategies for key positions i.e. short-term, medium term and long-term

Maps employees to succession pipelines with a milestone based development plan

Tracks changes in employee profiles such as transfers, promotions, exits

Captures inputs on employees from assessment centers


data

Generates customized reports &

dashboards



Enables top –> down alignment of the organizational

objectives

Permits use of Balanced Score Card approach

Tracks achievement at User specified

periodicity

Facilitates periodic reviews to realign

the system

Provides management

dashboards for on line reviews


Surveys: for launch of change initiatives

Leadership Effectiveness

Employee Satisfaction & Engagement

Permits design of

survey instruments as per your

needs

Enables mini-surveys as

part of Appraisal process



Launch strategic initiatives based on feed back

Identify improvement areas before changing work culture

Involve people and value their perceptions

Greater alignment of HR with business

Manage hiring according to demand and budget availability

Introduce accountability of people at all levels

Leadership Planning to support business growth

Build & manage succession plans for critical positions

Identify top performers , nurture and reward them

Next Steps



Getting started is easy

Demos & free trials

Intuitive user interfaces makes

navigation business friendly

Minimal training needed and

immediate value to business

Flexible implementation

options offer multiple choices

Copyright 2013 | Saigun Technologies Pvt. Ltd.

Implementation and Support

Implementation options

• Flexible implementation options

• Module by module

• One function at a time

• SaaS vs. in-premise

• Tailoring functionality to suit your company’s needs

Support

45

• Experienced and dedicated consultants

• Tailored service support

46

About Saigun Technologies

• Specializing in HR products since inception

• Management with extensive experience in HR consulting

• Leverage 120 full time employees

• Accredited with CMMI Level 3 certification

• Latest infrastructure, network, hardware and software platforms

• Presence across more than 20 countries

For a demo or more information please

contact

Copyright 2013 | Saigun Technologies Pvt. Ltd.

http://empxtrack.com/contact-us