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Supporting Local Authoritites in the Development and Integration of SEAPs with
Energy management SystemsAccording to ISO 500001www.50001seaps.eu
@50001SEAPs
3rd Centralized Training Session
Thursday, 19 November – Friday, 20 November – 2015
Lyon (FRA)
SEAP+EnMS Implementation and Monitoring
Emanuele Cosenza
SOGESCA Srl
Supporting Local Authoritites in the Development and Integration of SEAPs with
Energy management SystemsAccording to ISO 500001www.50001seaps.eu
@50001SEAPs 2
EMANUELE COSENZA
Municipalities supported in the Project Activities:
• Pordenone (52,000 inh.)
• Montecchio Maggiore (24,000 inh.)
• Marostica (14,000 inh.)
• Federazione dei Comuni del Camposampierese (11
Municipalities, 97,000 inh.)
SOGESCA
Project Development
Supporting Local Authoritites in the Development and Integration of SEAPs with
Energy management SystemsAccording to ISO 500001www.50001seaps.eu
@50001SEAPs 3
TRAINING MENU
SEAP+EnMS
SEAP+EnMS
• Implementation and Monitoring
• The Covenant of Mayors towards 2030
The new „Sustainable Energy and Climate Action Plan“
____________________________________________
Exercise n. 2: Monitoring and measuring a SEAP+EnMS
Supporting Local Authoritites in the Development and Integration of SEAPs with
Energy management SystemsAccording to ISO 500001www.50001seaps.eu
@50001SEAPs
Gain Top Management commitment for EnMS;
Appoint Energy management Team;
Promote awareness of EnMS in the Municipality staff
(administrative and political);
Perform a gap analysis;
Develop implementation plans;
Approve the implementation plan (SEAP+EnMS Plan);
Operate and assess EnMS;
Continually improve SEAP+EnMS;
Get Certification of the EnMS – Get JRC approval of the SEAP
SEAP+EnMS: IMPLEMENTATION OUTLINE
Supporting Local Authoritites in the Development and Integration of SEAPs with
Energy management SystemsAccording to ISO 500001www.50001seaps.eu
@50001SEAPs
Top Management must demonstrate its fully support the
implementation initiative. Without top management
commitment, the implementation will not succeed.
Roles and responsibilities of top management (including
prevision of resources);
Determine the objectives of the Management System (+ SEAP
strategy);
Appoint management representative
SEAP+EnMS: STEP 1: TOP MANAGEMENT COMMITMENT
Supporting Local Authoritites in the Development and Integration of SEAPs with
Energy management SystemsAccording to ISO 500001www.50001seaps.eu
@50001SEAPs
Commitments
Top management commitments (involve, discuss, support, check, decide,
feedback):
Creating Energy Policy;
Creating scope and boundaries of the EnMS;
Appointing a management representative/team;
Providing resources and communicating;
Reviewing the EnMS performance;
Being involved while
Objectives and targets are established
Finalizing EnPI
Receiving performance reports;
Considering energy performance in decisions
SEAP+EnMS: STEP 1: TOP MANAGEMENT COMMITMENT
Supporting Local Authoritites in the Development and Integration of SEAPs with
Energy management SystemsAccording to ISO 500001www.50001seaps.eu
@50001SEAPs
Commitment to Implement: Management Decision
Before implementation, management must make the decision and commitment to
implement by considering:
Why ISO 50001?
What is the organization’s need?
What are the expected benefits?
How much employee time is necessary?
What is the operational impact?
What is the estimated cost?
Is certification to ISO 50001 required/desired?
Documentazione Pordenone\50.001_Pordenone\Nomine per SGE\46 DELIBERA N. 93_2015
DEL 25_05_2015 COST SGE.pdf
SEAP+EnMS: STEP 1: TOP MANAGEMENT COMMITMENT
Supporting Local Authoritites in the Development and Integration of SEAPs with
Energy management SystemsAccording to ISO 500001www.50001seaps.eu
@50001SEAPs
Commitment to Implement: Gain Commitment (Energy Team) part 1
Management must commit resources to the implementation effort which could include:
Assigning a manager with appropriate skills and competence as project leader (defined in
the training procedure of the energy team)
Approving the energy management team
Documentazione Pordenone\50.001_Pordenone\Nomine per SGE\55 DAD_1122_04-06-2015
Gruppo Gestione Energia).pdf
SEAP+EnMS: STEP 2: APPOINT IMPLEMENTATION TEAM
ENERGY TEAM COORDINATOR ENERGY TEAM MEMBERSLaurea Tecnica o Diploma Tecnico Laurea o Diploma
Formazione specifica in materia di Gestione dell’Energia
Formazione specifica in materia di Gestione dell’Energia
Esperienza professionale in materia di Gestione dell’Energia di almeno 2 anniEsperienza lavorativa di almeno 5 anni Esperienza lavorativa nel ruolo al momento
ricoperto di almeno 2 anni
Who are the Energy
Team Members
defined by the Top
Management?
What kind of
expertice is
required to take
part in the Energy
Team?
Supporting Local Authoritites in the Development and Integration of SEAPs with
Energy management SystemsAccording to ISO 500001www.50001seaps.eu
@50001SEAPs
Commitment to Implement: Gain Commitment (Energy Targets, improvement
opportunities)
Management must commit resources to the implementation effort which could include:
Classifying implementation as high-priority project starting from “Energy use
evaluation” procedures and defining a “Register of improvement
opportunities”
Documentazione Pordenone\50.001_Pordenone\Procedure ISO 50.001\MODULO
E01.04 Registro opportunità di miglioramento 13 11 2015.xlsx
SEAP+EnMS: STEP 3: DEFINITION OF IMPROVEMENTS
OPPORTUNITIES
Supporting Local Authoritites in the Development and Integration of SEAPs with
Energy management SystemsAccording to ISO 500001www.50001seaps.eu
@50001SEAPs
Now that we know what we have to achieve (through the GAP analysis, the
definition of roles and responsibilities, the definition of the improvement
opportunities register), we can develop anD implement an Action Plan
Identify important activities, processes that need to be established;
Identify energy review needs, measurement needs, monitoring requirements;
Identify analysis and tools and techniques needed;
Estimate costs, timeframes, resources requirements, etc.
SEAP+EnMS: STEP 4: DEVELOP IMPLEMENTATION PLAN
Supporting Local Authoritites in the Development and Integration of SEAPs with
Energy management SystemsAccording to ISO 500001www.50001seaps.eu
@50001SEAPs
According to the WP4 activities (page 52 of the Annex I):
Implementation of at least 3 actions foreseen SEAP+EnMS in the first year after
the political approval of the SEAP:
Option 1:
• 2 actions coming from the EnMS implementation + 1 action coming from
stakeholders (public/private partnership);
Option 2:
• 2 actions coming from stakeholders (public/private partnership) + 1 action
coming from EnMS implementation
SEAP+EnMS: STEP 4: DEVELOP IMPLEMENTATION PLAN
Supporting Local Authoritites in the Development and Integration of SEAPs with
Energy management SystemsAccording to ISO 500001www.50001seaps.eu
@50001SEAPs
Commitment to Implement: Gain Commitment (SEAP+EnMS develop./impl.)
Management must commit resources to the implementation effort which could include:
Developing a high-level implementation plan (SEAP+EnMS Plan);
Ensuring adequate project resources (own funds, regional funds, national funds,
stakeholders investments, public/private partnership, …)
PORDENONE experience: SEAP+EnMS+DEC+PRGC+PUMS Integreting
strategic plans
Documentazione Pordenone\SEAP Draft Pordenone\PAES PN_2015 PAES - DEC_REV
2015 11 09.docx
Documentazione Pordenone\SEAP Draft Pordenone\Allegato Schede Azione PAES -
DEC_Rev 2015 11 13.docx
SEAP+EnMS: STEP 5: IMPLEMENTATION OF THE PLAN
Supporting Local Authoritites in the Development and Integration of SEAPs with
Energy management SystemsAccording to ISO 500001www.50001seaps.eu
@50001SEAPs
Top management decides whether to proceed with the implementation plan or
send it back for reworking..;
Gain Approvals;
Request approval of the Plan covering:
Assumptions and constraints;
Start and completion dates;
Responsibilities and authorities;
Resources and estimated costs (public and private);
Tracking and reporting method;
Expected benefits
BaU scenario; efficiency scenario, etc.
SEAP+EnMS: STEP 6: APPROVE THE IMPLEMENTATION PLAN
Supporting Local Authoritites in the Development and Integration of SEAPs with
Energy management SystemsAccording to ISO 500001www.50001seaps.eu
@50001SEAPs
ISO 50001 par. 4.6.1: The organization shall ensure that the key
characteristics of its operations that determine energy performance are
monitored, measured and analysed at planned intervals. Key characteristics
shall include at a minimum:
Significant energy use and other outputs of the energy review;
The relevant variables related to significant energy uses (external temperature
etc.);
Definition of the EnPI which will be applyed;
The effectiveness of the action plans in achieving objectives and targets;
Evaluation of actual versus expected energy consumption.
SEAP+EnMS: MONITORING AND MEASURE FOR
EFFECTIVENESS
Supporting Local Authoritites in the Development and Integration of SEAPs with
Energy management SystemsAccording to ISO 500001www.50001seaps.eu
@50001SEAPs
Determine:
What to measure;
How to measure;
Who will be responsible;
Frequency of measurements;
Use the implementation project to begin monitoring and measuring activities
Apply suitable methods for monitoring, and where applicable, measurement
of process
SEAP+EnMS: MONITORING AND MEASURE FOR
EFFECTIVENESS
Supporting Local Authoritites in the Development and Integration of SEAPs with
Energy management SystemsAccording to ISO 500001www.50001seaps.eu
@50001SEAPs
Determine:
What to measure;
How to measure;
Who will be responsible;
Frequency of measurements;
Documentazione Pordenone\50.001_Pordenone\Procedure ISO 50.001\PSE_07_
Monitoraggio usi energia rev.0 del 30.10.2015.docx
Documentazione Pordenone\50.001_Pordenone\Procedure ISO 50.001\MODULO
E07.01 Piano di monitoraggio Rev.0 30.10.2015.xlsx
SEAP+EnMS: MONITORING AND MEASURE FOR
EFFECTIVENESS
Defining energy
use and EnPI
Roles,
responsibilities,
frequency
Must be reported in the
SEAP (Pordenone
example)
Supporting Local Authoritites in the Development and Integration of SEAPs with
Energy management SystemsAccording to ISO 500001www.50001seaps.eu
@50001SEAPs
Hold regular meetings with core team members (Top Management +
Management Representative + Energy Team + other administrative
staff/departments involved in SEAP devel. + stakeholders representatives [?]) to
review progress;
Agree on feedback schedules with top management;
Internal/External Communication of progress and achievements;
Begin monitoring and measuring as soon as a process is put in place
(remember energy data collection with Italian municipalities..);
Review processes and update as necessary during the implementation phase
(P.A. + private sectors in collaboration with D.S.O.s)
SEAP+EnMS: MONITOR IMPLEMENTATION PROGRESS
Supporting Local Authoritites in the Development and Integration of SEAPs with
Energy management SystemsAccording to ISO 500001www.50001seaps.eu
@50001SEAPs
Worning!
The municipalities involved in the Project, have to sign and submit the adhesion to
the “old” Covenant of Mayors” 20-20-20 ASAP as required by the Covenant of
Mayors office.
50000&1SEAPs_Signatories of the CoM.xlsx
THE COVENANT OF MAYORS TOWARDS 2030
Supporting Local Authoritites in the Development and Integration of SEAPs with
Energy management SystemsAccording to ISO 500001www.50001seaps.eu
@50001SEAPs
The new initiative Covenant of Mayors for Climate and Energy, launched by
the European Commission during the Open Days 2015:
New Covenant, new targets:
Reducing carbon emissions on our territory by at least 40% by 2030 through improved
energy efficiency and greater use of renewable energy sources;
Increasing our resilience to the impacts of climate change;
Translating these commitments into a series of concrete steps, including the
development of a Sustainable Energy and Climate Action Plan which defines
concrete measures and outlines the desired outcomes;
Monitoring and reporting on our progress regularly within the framework of this initiative;
Sharing our vision, results, experience and know-how with fellow local and regional
authorities within the EU and beyond through direct cooperation and peer-to-peer
exchange.
NO GUIDELINES ARE AVAILABLE AT THE MOMENT…
THE COVENANT OF MAYORS TOWARDS 2030
Supporting Local Authoritites in the Development and Integration of SEAPs with
Energy management SystemsAccording to ISO 500001www.50001seaps.eu
@50001SEAPs
The new modalities for signatories:
I am already a signatory of the Covenant of Mayors and/or Mayors Adapt, do I have
to join to the new initiative?
No, there is no obligation for existing Covenant of Mayors and Mayors Adapt signatories
to join the new initiative – it remains up to the local authorities to decide when to renew
their commitment. You are however encouraged to join the new initiative to scale up your
ambitions at your convenience.
I am not a signatory of the Covenant of Mayors or Mayors Adapt but I would still
like to join, can I sign up now to any of them?
From the 1st November 2015, it will no longer be possible to join neither Mayors Adapt
nor the (2020-oriented) Covenant of Mayors. It will only be possible to sign up to the new
(2030-oriented) Covenant of Mayors initiative.
THE COVENANT OF MAYORS TOWARDS 2030
Supporting Local Authoritites in the Development and Integration of SEAPs with
Energy management SystemsAccording to ISO 500001www.50001seaps.eu
@50001SEAPs 21
THANK YOU FOR YOUR KIND ATTENTION!
Emanuele Cosenza
SOGESCA
www.sogesca.it