Wedding coordinators are tasked with the organization and the leadership role the wedding

vendors, details and the wedding day tasks. A wedding coordinator is also known as a wedding

planner. The wedding coordinator maintains contact with all the vendors during the wedding

planning period and also acts as a liaison between the groom and the bride and the all the various

wedding participants. The coordinator may also offer advice to the couple and help them make

the budget.

Hiring Wedding Vendors

A typical wedding day is comprised of many vendors coming all together to create a perfect

ceremony and reception. The wedding coordinator presents the groom, bride, parents or other

parties involved in the wedding planning process with options for each of the vendor services.

This includes caterers, reception venues, florists, dress designers, cakes and rental equipment.

The planner is also responsible for hiring a band or DJ, and any other wedding necessities. The

wedding planner also offers recommendations of the vendors that she has had a good past

experience with. The wedding planner should also note the groom’s and bride’s style and

requirements and then relay all of this information to each and every vendor to ensure that the

couple is pleased with all aspects of the wedding day.

Communication

The wedding planner maintains all the contact and communication with the chosen vendors. If

the wedding vendors have a concern or question, the coordinator can address these issues

without having to involve the couple. If necessary, the wedding planner should relay any

questions to the groom or bride and then report back to the vendor. The wedding planner must

make certain that all the vendors arrive on time on the wedding day. Each of the vendor’s should

have the planner’s cell phone number in the event of an emergency.

Consultation

The initial consultation with a client is usually a common first duty of the wedding coordinator.

The coordinator should meet with the bride and groom and discuss the type of wedding that they

want, general seating, along with the size of the wedding are key areas of discussion. The

wedding coordinator needs to find out the wedding budget of the couple, because it dramatically

affects how much quality and detail is possible. The wedding coordinator’s fee is also a point of

discussion at the initial consultation.

Planning

After initial consultation, the wedding planner begins putting the plans into action. The planner

contacts the vendors and books a location on the chosen date Before and during this planning

phase, the wedding planner maintains close contact with the bride and groom to ensure that they

are all in agreement with what develops.

Supervision

During the big event, the wedding planner shifts into the mode of a wedding supervisor. She is

responsible for overseeing all facets of setup, so that the elements and participants of the

wedding end up in the right place and at the right time. The coordinator spends time on the

phone confirming details and checking on services. The last minute adjustments are typical. She

also helps monitor and direct the moving parts of the ceremony.

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