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North Region:
“Asset Management & evidence based
condition tracking & compliance”
Mark Whittaker
Chair, BIFM North
2 | 2017 Manchester Metropolitan University
Welcome & Thanks
3 | 2017 Manchester Metropolitan University
Twitter Today’s event:
#BIFMKLE @Whitbags @BIFM_North @ManMetUni @Fm_addsvalue @IBM
4 | 2017 Manchester Metropolitan University
Future Events:
www.bifm.org.uk/bifm/groups/regions/north
5 | 2017 Manchester Metropolitan University
BIFM North Region Ball – 6 July 2017
Can you help in 2018?
6 | 2017 Manchester Metropolitan University
2017 North Region Charity Partner
There are 850,000 people with dementia in the UK and the number is set to rise to 1 million by 2021. Two thirds of the cost of dementia is paid by people with dementia and their families. 25,000 will develop dementia this year, that’s one every three minutes.
7 | 2017 Manchester Metropolitan University
Future BIFM North Events
Today’s Event
9 | 2017 Manchester Metropolitan University
Asset Strategy?
10 | 2017 Manchester Metropolitan University
Introduction to today’s speakers
11 | 2017 Manchester Metropolitan University
Further reading
BIFM North West 29th June 2017
Asset Management & Life Cycle Costing Sam Radziejowski Strategic Asset Manager
Introduction
1. The University
2. Strategic Asset Management at Man Met
3. Asset Management Challenges
4. Embedding Life Cycle Costing in the Investment Programme
5. The Vision
The University
• £300m Turnover
• c30,000 Students
• c4,000 Staff
• 62 Buildings
• 6 Grade II listed
• 292,000 m2 / 3,143,061 sqft
• 99% academic estate freehold
• 5,000+ Student Beds
• £350m CapEx 2006 – 2015
• £340m CapEx 2017 – 2022
Corporate Landlord Estate Strategy 2017-2027
Estate Masterplan Investment Programme 2017-2022
Property Management
Leases Licences
Business Rates Council Tax Acquisitions
Disposals Planning Applications Property Valuations
Asset Management
Investment Business Cases Investment Programmes Building Life-Cycle Costs
Building Information (BIM) PPM Scheduling (SFG20)
Property Registers Room Registers Asset Registers
Space Management
Space Charging Room Utilisation Space Allocation
Options Appraisal Space Planning
Learning Spaces Design
Strategic Asset Management at Man Met
Asset Management
Investment Business Cases Investment Programmes Building Life-Cycle Costs
Building Information (BIM) PPM Scheduling (SFG20)
Property Registers Room Registers Asset Registers
Asset Management Challenges..
System integration is relentless…
The asset register mountain…
CAPTURING DEFINING
Estates Directorate?
Vs
Finance & Legal Services?
Vs
Faculty Technical Services
Clear Roles & Responsibilities
+
Common Standards & Processes
+
Volume of Assets
+
Effective Systems
Numerous but integrated standards…
NBS
Unified
Classification
System for UK
Construction
Sector
CIBSE
Best practice
design principles,
guidance and
statutory
obligations
RICS
Integrates
construction and
operation costs
BESA
Standardised
maintenance
routine schedules
What exactly is BIM maturity??
• On the basis we all
understand BIM!....
• Currently BIM
maturity Level 1.5….
• Aspiration to reach
BIM maturity Level
2…
• Not out of reach..
• Level 2 firmly
embedded on
completion of 5 Year
Investment
Programme….
Ok so how do we get there??
£340m 5-Year Investment Programme
Employer
Information
Requirements
(EIR)
Asset
Information
Requirements
(AIR)
Organisation
Information
Requirements
(OIR)
BIM
Execution
Plan
(BEP)
Construction
Industry Council
(CIC) BIM
Protocols
BIM
Supplier
Capability
Assessment
Foundations Implementation
Training
and
Awareness
Processes
and
Procedures
Internal
and External
Capability
PAS
1192
Standards
Continual
Feedback Loop
Systems
Infrastructure
Sufficient
CapEx / OpEx
Funding
Clear Project
Specification
and Brief
Embedding Lifecycle Costing in the Investment Programme
So what are the benefits?
FINANCIAL PLANNING
SUSTAINABILITY STAKEHOLDER ENGAGEMENT
Sustainability
BREEAM
Elemental Costs
RIBA 2
Two Credits
BREEAM
Component Costs
RIBA 4
One Credit
BREEAM
Capital Cost Reporting
One Credit
BREEAM 4 Credits On the road to
Excellent..
Outline
Business
Case
OBC
Full
Business
Case
FBC
Internal
BCIS - RICS
Online Tool
External
LCC
Consultant
Elemental +
Component Costs
Internal
Cost Certainty i.e.
contracts &
resources
in place
Financial Planning
Academic
Vision Bingo!
Transfer that cash…
Critical feedback loop to
stakeholders during stage
sign-off
Measured impact of value
engineering to LCC analysis
Stakeholder Engagement
Current example – BCIS Online
Space
Manageme
nt
Room
Usage
Equipment
Usage
Building
Usage
Anonymised
Wi-Fi Data
Building Entrance
Sensors
Workspace
Booking System
Workspace
Occupancy Sensors
Desktop
PC Login Data Faculty
Assets Usage
Data
Teaching/Meeting Room
Booking System
Teaching/Meeting Room
Occupancy Sensors
The Vision – Space Management
Asset
Management
System
Asset
Data
Pressure
Temperature
Surveys Periodic
Condition Survey
Air Quality
Equipment Electrical
Condition
Management
System
Building
Management
System
Intelligent
Controls
Mechanical
The Vision – Asset Management
Asset
Manageme
nt
Utility
Usage
Time Workforce
Management
System
Smart
Meters
Man-Hours
Gas Electric Water
Cleaning Utilities
Operational
Costs
Real Estate
Management
System
Maintenance
The Vision – Property Management
Property
Manageme
nt
Questions?
Mark Griffiths (CBIFM),
Regional Director
Bouygues E & S FM UK Ltd
The ART of Asset Management
#FACMAN
The ART of asset management – my background
> Asset Management Surveying Practice GPG Peer Reviewer
> Regional Director for Bouygues Energy & Services FM division
> Have been focused on asset management for over 15 years now
> Have specific interests in Risk & People Management, Innovation, Customer Service & Life Cycle strategy
The ART of asset management WHY IS ASSET MANAGEMENT IMPORTANT TO FM? > FM’s are the GUARDIANS of an organisation’s buildings and are responsible for maintaining the value of all its assets
> How can we manage assets if we don’t know what we have? FM’s must have a clear understanding of the services, systems and assets they manage.
> Historically, poor mobilisation and data transfer during new build can result in inefficient PPM’s, asset performance and non compliance
The ART of asset management what do I need?
Information has been provided, what next?
Are the services being managed effectively?
The ART of asset management
> CAFM systems and asset collection applications are powerful tools for FM’s, we have the technology, lets maximise the functionality!
> BIM / IoT will bring new challenges, are our systems ready?
> S.W.O.T Analysis – FM industry and Asset Management
> Exciting times to get involved
The ART of asset management What is good Practice?
> FM’s will in the future be assessed on capabilities to analyse, use and maintain asset data knowledge & information
> This GPG guides provides FM’s with the Know How to start the process to obtain a Quality, Fit for Purpose Asset Database
The ART of asset management
> Practical help & support for planning, designing, collecting, managing and maintaining asset data information
> FM is facing a serious challenge of getting up to speed with BIM / IoT & embracing good Asset Management practice
The ART of asset management What's in it for me?
It Provides more meaningful data
> Improves financial control
> Lets you manage risks more effectively
> Provides measurable levels of compliance
> Enhances reputation to stakeholders
> Gives you a strategic voice
The ART of asset management What Have FM’s done for us?
To be more strategic we need to influence our stakeholders…
The ART of asset management is good asset management important?
Good asset management allows FM’s to focus on the important things such as strategic goals ie;
> Realising the value of their assets & expressing this to our stakeholders
> Balancing costs, opportunities and risks against performance levels
> Providing measurable outcomes
> Helping us all plan for the future (ie. mandated BIM, IoT)
> One of the primary tools of the future and now is CAFM
The ART of asset management & CAFM
An integrated CAFM is a window to your asset management world it gives you;
> An operational tool
> A consistent approach
> Future changes to assets are controlled
The ART of Asset Management – the output
After developing a robust asset management strategy you have;
> Clear Asset Management objectives
> Specific and detailed Asset Management plans
> Good quality, accurate data
>All of this knowledge helps us engage FM at a strategic level in organisations
Strategic FM – an Art Form
> By being strategic we can paint a picture for our stakeholders, this allows us to report in an;
> Accurate
> Relevant &
> Timely – manner
Remember with all this data, you have Knowledge and Information, both of which are POWERFUL
Mark Griffiths,
Regional Director
Bouygues E & S FM UK Ltd
Thank you
#BIFMWEBINARS #FACMAN
@Fm_addsvalue @BouyguesESUK
EAM / IWMS & Statutory
Compliance
June 2017
Cyrus Sorab – UKI Technical Sales Lead – WIoT Asset & Facilities Management
Compliance is not simple…. EAM/IWMS solutions can help simplify things.
Visibility, Control & Automation
PM Work
Freq. / Measurement
/ Sequence
Asset /
Location /
Route
Measurement /
CBM
Schedule / Dispatch
Work
Job Card
PM
Forecast
Execute Work
Service Level
Agreement
Corrective /
Reactive Work
• System of Control
• System of Record
• Key Performance Ind.
• MI / BI
• Asset Health Score
• Predictive Asset Mgmt.
• Auditable work execution
• Continuous Improvement
Hybrid Maintenance Regime
EAM – Blend regimes to efficiently meet strategic objectives
Reliability Centred Maintenance
Run to
Failure
Condition
Based
Maintenance
Preventative
Maintenance
Predictive
Maintenance
Prescriptive
Maintenance
Corporate Strategy / ISO 55000
Business Drivers / Objectives
Hybrid Maintenance Regime
EAM – Capability Alignment to Maintenance Regime
Cognitive Computing
Run to
Failure
Condition
Based
Maintenance
Preventative
Maintenance
Predictive
Maintenance
Prescriptive
Maintenance
Internet of Things
Work & Asset Management
Predictive Analytics
Decision Support
Demo – Maximo Asset Health Insights
Demo time…….