April 8, 2023

Human Capital Management Solution

April 8, 2023

Following modules are being Implemented in Human Capital Management Solution:

Module Functionality Target Audience Status

Workforce Administration & Position Management

Maintaining Personal & Job information of employee and subsequent Job actions (like transfer, deputation, retirement, etc..)

• Establishment Section• Academic Division• All IGNOU employees

Operational

Performance Management

Complete & secured online appraisal process

• All IGNOU employees Operational

General Administration Online request submission for Housing, Transport, Conference Room Booking & Space Management

• GA1 & GA2 section• All IGNOU employees

Operational

Leave Management Online request submission for leave & approval process

• Establishment Section• Academic Division • All IGNOU employees

Operational

Payroll Payroll generation with details of earning & deductions

• Payroll Section• All IGNOU employees

UAT signed off

Contd…

Human Capital Management Solution

April 8, 2023

Following modules are being Implemented in Human Capital Management Solution:

Module Functionality Target Audience Status

Benefits (PF, Loans & Advances, LTC, Medical, Institutional Membership, Pension & Governance)

Online request submission for Loan & Advances, LTC, Claims & approval process

• Payroll section• Establishment Section• Academic Division• All IGNOU employees

UAT Signed-off

Recruitment Complete online recruitment process & screening

• Recruitment Cell• IGNOU Senior Management

Operational

Training • Schedule and track training Courses.• Enrollments can be handled for available course session.• Maintain list of trainings conducted

• STRIDE• All IGNOU employees

On Hold

Human Capital Management Solution (Continued)

April 8, 2023

HCM Integration

April 8, 2023

• Online Service Books & Personal files• Easy Data Accessibility• Less Paper work• Standard format for maintaining Personal & Job data.• Easy to generate employee related reports as per the user

criteria & access rights.• Online job actions like transfer, deputation, retirement, etc..)• Maintain budgeted & non-budgeted positions

Benefits

WFA & PM

• Establishment Section

• Academic Division

• All IGNOU Employees (Self Service)

Target Audience

• Complete Employee Life cycle management from Joining to Separation;

• Records all job actions e.g. Transfer, Increment, Promotion, Deputation, Retirement etc

• Create and Maintain Service Records • Employee demographic details• Job details• Prior work experience• Dependant details

Features

• Validate all the entered employee ‘s personal & job data• All service book actions to be handled through ODLSoft

(Promotion, Deputation etc)• Increase usage of modules

Next Steps

OPERATIONAL

April 8, 2023

List of Employee related Reports

April 8, 2023

Employee Details for a Particular Action

April 8, 2023

Employee Permanent & Present Address

April 8, 2023

Department Wise Position Details

April 8, 2023

Group Wise Staff Position

April 8, 2023

Adhoc query for Employee Details - Sample

April 8, 2023

• Fast & transparent hiring process with minimum manual intervention for Booking of Conference Rooms, House allotment, Cars, Request for School (KV) transport of staff wards through Employee Self Service

• On line updated repository of data & Integrated with Payroll

• Transparent & online House allotment process

• Online maintenance of Docket Register and Floor Space.

Benefits

General Administration

• GA1 & GA2 Section

• All IGNOU Employees

Target Audience

General Administration• Staff quarters allotments & Waiting Lists• House & Garage Occupation/Vacation list &

allotment• Vehicle Requisition Details• Transport Facility• Vehicle Movement & Private Charge Register• Vehicle Maintenance/Repair • Bus Pass Requisition & Generation Details

Features

• Employees should submit House & Transport request using this module

Next Steps

OPERATIONAL

April 8, 2023

House Occupation by Category, by House Type etc

April 8, 2023

House Application Form

Contd…

April 8, 2023

House Application Form

Contd…

April 8, 2023

House Application Form

April 8, 2023

Car Booking Application Form

April 8, 2023

Conference Room Booking Application Form

April 8, 2023

• Leaves can be applied & tracked online

• Automatic calculation of leave entitlements as per the government rules

• Integration with Payroll

Benefits

Leave Management

• Establishment Section

• Academic Division

• All IGNOU Employees

Target Audience

Leave Management:

• Maintain complete leave data

• Query leave balances

• Apply for leaves with workflow approvals

Features

• All employees should use this module for leave request submission & approval

Next Steps

OPERATIONAL

April 8, 2023

Leave Request Form

April 8, 2023

Leave Balance Report - Sample

April 8, 2023

Leave Request History - Sample

April 8, 2023

• Integration with Accounts & Payroll

• Online applications, workflow approval & recovery of the same through payroll

• Online application & approval of IPD/OPD advance or reimbursements

Benefits

Benefits

• Establishment Section

• All IGNOU Employees

Target Audience

Benefits:• Loans & Advances - Loans & Recovery Details• LTC• Society / Institutional Membership detailsGovernance:• Returns/Information/Details for Parliament

Questions• Maintains MoM of all Board meetingsExpenses:• Apply and Track routine Medical Claims /

Allowances & TA/DA calculation

Features

• All employees to use this module for applying for LTC, Loans & Advances

• All employees need to submit their daily claims (Conveyance, medical, etc..) using this module

Next Steps

OPERATIONAL

April 8, 2023

Sample Claim-Register Report

April 8, 2023

• Automatic payroll calculation integrated with Leaves, Benefits & Job data

• Generation & Payout of Arrears• Tax calculation & deductions• Online pay slips• Generation of all required statutory forms/reports• Calculation of Pension & Gratuity as per the rules• Tax deduction of Pensioners• Easy full & final settlement

Benefits

Payroll & Terminal Benefits (Pension)

• Payroll Section

• All IGNOU Employees

Target Audience

Payroll:• Salary Calculation• Provisional/Final Tax sheets, Form-16, Form-24• Investment & Tax details• Arrears & BonusTerminal Benefits (Pension):• Calculation & Details of Pension & Gratuity• Calculation of average emoluments• Calculation of eligibility period• Service / Retirement gratuity• Monthly disbursement schedule / pattern

Features

• Payroll for all IGNOU employees should be generated using this module

Next Steps

UAT signed-off

April 8, 2023

Sample - Pay slip

April 8, 2023

Sample – Income Tax & Saving Details

April 8, 2023

Pay Bill Report

April 8, 2023

Bill Total Report

April 8, 2023

Enterprise Performance Management Solution

April 8, 2023

Overview:

Enterprise Performance Management is a data warehouse solution that consolidates data from different sources like Human Resources and Financials. It uses an effective tool called ‘Key Performance Indicators’ that provides a graphical analysis of management information.

Following KPIs have been developed for IGNOU w.r.t. Financial data:

- Percentage (%) of Fixed Assets to Total Assets- Percentage (%) of Inventory to Total Assets- Percentage (%) of Current Liability to Total Liabilities- Total Plan expenses- Total Non-Plan Expenses- Total grants from Central Government- Total grants from State Government- Percentage (%) of Academic Expenses to Total Expenses- Percentage (%) of Repairs Expenses to Total Expenses- Total Plan Receipts and Non Plan Receipts

EPM –Key Performance Indicators (KPI)

April 8, 2023

• Following KPIs have been developed for IGNOU w.r.t. Human Resource data:

- Age-wise employee Analysis for different age groups

( For ex. - 20-30, 30-40, etc…)

- Qualification-wise Analysis

( For ex. - Number of employee who are Phd or post-graduate)

- Gender-wise Analysis

- Number of Employees in different DEPARTMENTS

- Number of Employees at different LOCATIONS

- Grade-wise Analysis

(For ex. – Number of Employees in GRADE ‘A’, ‘B’, ‘C’ or ‘D’)

EPM –Key Performance Indicators (KPI) (Continued)

April 8, 2023

Scorecard – Human Resource

April 8, 2023

KPIs – Human Resource

April 8, 2023

Scorecard – Financials

April 8, 2023

KPIs – Financials

April 8, 2023

KPIs- Budgeting

April 8, 2023

KPI Dashboard

April 8, 2023

Questions and Answers

TCS Confidential

Thank You