Introduction to the Construction Industry [QSB30105]

Final Project: The Project Brief

Group Members: Lim Woo Leon 0322180

Michelle Wong Sook Yin 0322362

Justin Chong Yong Sheng 0322845

Tutor: Ms. Ann See Peng

Content Page

No. Content Page

1. Project Introduction

2. Site Plan

3. Site Location

4. Site Analysis

5. Site Observation

6. Authorities Procedure

7. Proposal A

8. Proposal B

9. Proposal C

Project Introduction

For the final project of Introduction to Construction Industry, students

are required to work in a group of 3 to 4 people and find a specific empty land

to initiate a small construction project. The size of the land should be between

50m x 50m (2500m2) to 50m x 70m (3500m2).

Individually, students are supposed to propose a project that serves

on any one or combination of two from these purposes: recreation area,

commercial area, industrial area, agricultural area, tourism area and residential

area.

In order to propose a project, students have to also state suggestion,

rationale, benefits, site analysis, impacts towards the community and client, site

plan, images of proposed idea. In this Project Report, there will be 3 proposals

for the site chosen.

Key Plan:

Kepong, Selangor

Location Plan:

The Site

Site Analysis

Site analysis shows the direction of the wind direction, sunrise and sunset.

m

Location Observation

We have to find and search for a spot and develop it into a meaningful and beneficial to the surrounding community. After an intense and carefully done research, we have found a space in Desa Parkcity, Kepong, with the area of 50m x 70m.

This area is located right on top of a hill and has a scenic view. The open land is located next to residential areas and also a church. This land is chosen as our site.

These are some pictures and the observations we made at our site. The observations made will affect the outcome of the site plan such as the placement of the roads, windows etc.

There are identified areas which must be cleared and cleaned before construction starts. Grass, trees and litter are some of the elements which were identified to be cleared.

This is an overview of the undeveloped area which has to be cleared of the grass and trees.

View of the nearby church from our chosen site. This area is packed with people on weekends.

This is an area with overgrown vegetation which needs to be removed before construction. There is also rubbish and waste in this area that needs to be disposed properly.

This is the main entrance which is used to enter our proposed site. This entrance connects to the main road.

This is the edge of our 50 x 70m site which overlooks the side view of the nearby church.

This is an example of a waste area with overgrown grass and trees which needs to be cleared before starting the construction.

This is an unknown fenced up area which needs approval from the local authorities before performing any changes or construction to that area.

Topography

The whole area that we have chosen is located on top of a huge hill. The area is

a flat land with green grass growing everywhere and a few wild trees sprouting

randomly. Small rocks and pebbles are scattered around the whole area.

Humidity

Authorities Procedure

Step 1

Applicant Submits Application to Secretariat of One Stop Centre

The One Stop Centre (OSC) Secretariat shall check and examine all documents submitted based on the checklist prepared for application towards Planning Permission, Building Plan Approval, Earthworks Plan and application for Road and Drainage. If the application is incomplete, the OSC Secretariat will request the applicant to submit the necessary or addition documents/plans.The OSC Secretariat shall:

Register the application

Receive the receipt of processing fees

Key in data for electronic submission, if applicable: and

Issue letter receipt application to the applicant

Step 2

OSC Secretariat Distributes Application to Relevant Departments

The OSC secretariat shall distribute the application with all accompanying documents to the relevant departments for processing and for land development applications, technical departments/agencies referred to area:

State Town and Country Planning Department;

Department of Valuation and Property (JPPH);

Planning Department of Local Authority;

Department of Agriculture (if necessary); and

Other related technical departments/agencies

Step 3A

Processing Land Development Applications (Section 124A NLC) by the Land Office

For simultaneous application for conversion and subdivision under Section 124A NLC, the process and procedure shall be as follows:

i. Receive application from OSC Secretariat;

ii. Receive payment or prove of payment;

iii. Examine Form 7D, pre-computation plan*, letter of consent from other land owner/s, and power of attorney (if required);

iv. Examine status of land (caveat, land restrictions, expressed conditions, and others); 

v. Register application in the ownership document;

vi. Prepare land report; 

vii. Make preliminary charting; and 

viii. Land Administrator prepares comments to the Director of Town Planning of the Local Authority, and make copies to OSC Secretariat by fax, post, email or by hand.  

  For Malay Reserve Land, prescribed form in the State Land Rules has to be used. 

Step 3B

Processing of Planning Permission Application by the Department of Town Planning Local Authority

For application of Planning Permission, the process and procedure shall be as follows:

Receive application letter from the One Stop Centre Secretariat and open file;

Check application fee;

Check documents as in the detail checklist

Refer to Development Plans and Planning Guidelines;

Check content of Development Proposal Report prepared according to the Development Proposal Report prepared according to the Development Proposal Report Manual JPBD, Peninsular Malaysia

Send notice to neigbouring lot owners / hearing of objections (for areas without a local plan) as in Schedule VIII Development Control (General) Rules 1986;

Refer to the State Planning Committee and the National Physical Planning Council (if required) and the period taken will depend on the meeting date of the SPC/MPFN; 

Receive comments from technical departments/agencies and coordinate the conditions and comments; 

Prepare written directions to the applicant and ensures all requirements are complied with, within 7 days (or extended period granted); and

Prepare recommendation paper to the One Stop Centre Secretariat

Step 3C

Processing of Building Plan Application by the Department of Town Planning Local Authority

For the building plan approval, the officer in the Building Department shall undertake the following process and procedure:

Receive application letter with complete documents from the One Stop Centre Secretariat and open file;

Check fee payment;

Check Form A (Schedule II Uniform Building By Laws 1984);

Check the building plan based on detailed checklist

Receive comments from technical departments/agencies and coordinate comments with the agreed layout plan;

Prepare written directions to the applicant and ensures applicant comply with conditions;

Prepare recommendation paper to the One Stop Centre Secretariat

The Director of Building Department shall table the recommendation paper in the OSC Committee Meeting.

Step 3D

Processing the Earthworks Plan and the Road Drainage Plan Application by the Department of Engineering Local Authority

For earthworks plan and road and drainage plan approval, the Engineering Department shall undertake the following procedures:

Receive application letter with complete documents from the One Stop Centre Secretariat and open file;

Check fee payment;

Check document as in the detail checklist

i. Earthwork Plan

ii. Road & Drainage Plan 

Receive and coordinate comments from technical departments/agencies and coordinates comments with the agreed layout plans;

Prepare written directions to applicant and ensure applicant had amended the plans within the stipulated timeframe; and 

Prepare recommendation paper to the One Stop Centre Secretariat

The Director of Engineering Department shall table the recommendation paper in the OSC Committee Meeting.

Step 3E

Comments By Technical Department/Agencies

The relevant departments/agencies receive complete documents from the One Stop Centre Secretariat;

Check the application;

Prepare and submit comments to the relevant processing departments according to application;

Submit c.c of comments to the One Stop Centre Secretariat

Step 4

Complied and Coordinates Recommendation Papers

The One Stop Centre Secretariat shall:

compile and coordinate all recommendation papers;

issue letter of calling for meeting attached with meeting agenda to all members of the OSC Committee; and 

distribute recommendation papers.

Should a technical department/agency not able to provide comments within the stipulated time without a valid reason, the One Stop Centre Committee shall proceed to consider the application and make decision. 

For applications that had submitted the pre-computation plan at the early stage, any differences noted between the pre-computation plan and the layout plan, the OSC Secretariat will have to inform the applicant to make the necessary amendments.

Step 5

One Stop Centre Committee Meeting

The OSC Committee Meeting shall undertake to consider and make decisions on the applications for planning permission, building plans, earthwork plans, road and drainage plans.The committee shall make recommendations for:

pre-computation plan;

application for simultaneous subdivision and conversion under section 124A NLC in accordance with subparagraph 136 (1)(c)(i) NLC or application for surrender and re-alienation section 204D NLC in accordance with paragraph 204D(1)(d) NLC.

The decision of the planning permission in the OSC Committee Meeting shall be issued through;

Form C1, Schedule I Development Control (General) Rules, 1986 - Award Planning Permission to Applicant; and

Form B, Schedule IV Development Control (General) Rules, 1986 - Notice to Person who Object the Planning Permission; or

Form C2, Schedule I Development Control (General) Rules, 1986 - Reject to grant planning permission

These documents shall be signed by YDP or empowerment to the Director of Planning Department Local Authority.

 

Step 6

Preparation of Notification of Planning Approval to Land Administrator

The OSC Secretariat shall prepare the necessary documents to be submitted to the Land Administrator:

Approved documents (layout and pre-computation plans that had been signed);

Form C1, Schedule I Development Control (General Rules), 1986 - planning permission approval; 

letter of confirmation of approval 

Step 7

Prepare Recommendation Paper to the State Executive Council (EXCO)

The Land Administrator shall prepare a recommendation paper to the State Director of Lands and Mines to be tabled at the meeting of the State Exectuive Council for decision. 

The State Director for Lands and Mines shall inform the State's decision to the Land Administrator and make copy of the decision to the One Stop Centre Secretariat. 

Step 8

The Land Administrator informs the Applicant of the Decisin on the Land Development Application 

Under section 124A, the Land Administrator shall inform the applicant of the following:-

1. the subdivision that has been approved;

2. for every subdivision, the category, conditions and expressed conditions (if applicable) as directed by the State Authority;

3. additional premium rate and quit rent for every subdivision as well as other payments that need to be made;

4. the period for the payment of additional premium, quit rent and others; and

5. other conditions of approval as imposed by the State Authority. 

As the same time, the Land Administrator need to present the notice in Form 7G requesting the applicant to make the necessary payments within the stipulated time as follows:-

1. Surveying fees if the survey is to be done by the Department of Land Survey; and 

2. Payment for the preparation and registration of the Qualified Title for every lot in the subdivision.

For section 204D, the Land Administrator shall inform the applicant of the following:-

The terms of the approval for each unit that shall be re-alienated;

The additional premium and tax rates for each unit that shall be re-alienated;

Period of payment of the additional premium, tax and other payments that is charged; and

The amount of premium in Form 5A in relation with each unit. The survey charges shall not be included in Form 5A if the survey is to be

undertaken by a licensed surveyor and the Land Administrator has been given the assurance by the Board of Surveyors.

Step 9

Prepare Decision Paper for Acknowledgement to the Full Council

The OSC secretariat shall prepare decision paper of the One Stop Centre Committee to be acknowledged at the Full Council Meeting of the Local Authority.

Step 10  

Inform the Approval to the Applicant

The One Stop Centre secretariat shall:

collect the approved documents signed by the YDP or through empowerment to the Director of Planning, Director of Building and Director of Engineering.

inform the applicant the on the decision of the application enclosing the approved layout plan, building plan and other related plans.

The total time frame for the processing of simultaneous application is suggested as 92 days (3 months and 2 days).

If the application falls within an area with the gazetted local plan, the normal time to process shall be 67 days (2 months and 7 days).