SharePoint 2016 And Office 365: A Look Ahead To Whats Coming

@RHARBRIDGE

RICHARDHARBRIDGE

My twitter is @RHarbridge, my blog is at http://RHarbridge.com, and I work at

SPEAKER | AUTHOR | SUPER FRIENDLY

@RHARBRIDGE

WARNING: IT MAY BE HARD TO KEEP UP

Slides are on http://www.SlidesShare.net/RHarbridge {It’s okay!}

THE DRIVEN ORGANIZATION

“A business, like an automobile, has to be driven in order to get results.”- B. C. Forbes

THE PACE OF BUSINESS IS ACCELERATING…

The business has increasing expectations and wants results faster.

WHERE WE WANT TO BE ISN’T WHERE WE ARE TODAY…

We all aspire help our organizations achieve more meaningful results.

IF WE DON’T KEEP DRIVING…

We will never get to be where we want & need to be.

THE ROAD AHEAD…

Looks different for all of us - filled with challenges, road blocks and detours.

BREAK THROUGH…

Organizations are embracing change to break through & drive results.

WE WANT TO BE BETTER THAN AVERAGE…

Many orgs are successful, but what about those really successful cases?

THE PREPAREDORGANISATION

“Before everything else, getting ready is the

secret to success.”

- Henry Ford

ARE YOU READY FOR TODAY’S DEMANDS?

What about tomorrows demands? Are you ready for those?

USERS WORK ANYWHERE…

By 2016 40% of the workforce will be mobile - Gartner

Flexible work is prevalent – rethink your definition of a mobile worker.

USERS WORK ANYTIME…

USERS WORK ON ANY DEVICE…

By 2015 at least 60% of information workers will interact with content applications

via a mobile device - Gartner

USERS WORK WITH MORE PEOPLE…

We work with more people on a day-to-day basis today than ever before.

60% of employees report working with 10

or more people on a day-to-day basis.

Half of these employees

work with more than 20.

USERS WORK INSIDE & OUTSIDE OF THE ORGANIZATION…

We also work with contractors, customers or partners more…

DON’T FALL BEHIND…

It is more challenging to meet expectations on legacy technology.

CONSIDER SHAREPOINT ONLINE…

An excellent way to provide easier sharing & anywhere, anytime access.

CONSIDER UPGRADING TO SHAREPOINT 2016 (OR AT LEAST 2013)…

Public Preview Available, RTM Q2 of 2016.

THE MODERNORGANISATION

Being prepared really means meeting modern

Enterprise needs.

THE INFORMEDORGANISATION

“If the rate of change on the outside exceeds the rate of change on the inside, the end is near.” - Jack Welch

HOW DO WE REDUCE UNCERTAINTY?

We look for signs and to be informed on what route is best.

HOW DO WE REDUCE UNCERTAINTY?

We look for signs and to be informed on what route is best.

1 2

3

4

5

6 7 8 9

10

Abundance Of Helpful Data

1. Area Map

2. Our Direction

3. Our Route

4. Points Of Interest

5. Our Route Risks

6. Upcoming Action

7. Distance/Time To Goal

8. Estimated Duration

9. Current Speed/Limit

10. Current Road

I AM GOING TO BE YOUR GPS TODAY…

Imagine you change your GPS voice settings to Richard Harbridge…

ROUTE 1: SHAREPOINT ONLINE

The first route forward involves leveraging Office 365 and SharePoint Online.

Codename Infopedia

ROUTE 1: SHAREPOINT ONLINE

The first route forward involves leveraging Office 365 and SharePoint Online.

Articles

Microsites

Sway

The O

ffice Grap

h

NEXT COMES OFFICE 365…

If you are using SharePoint Online then it makes sense to leverage Office 365…

Codename Infopedia

ROUTE 1: SHAREPOINT ONLINE

The first route forward involves leveraging Office 365 and SharePoint Online.

Articles

Microsites

Sway

The O

ffice Grap

h

HOW DOES DELVE FIT IN?

Delve is an experience that presents Office Graph data to the user.

New profiles for users are rolling out in Office 365 Delve.

NEW PROFILES…

Codename Infopedia

ROUTE 1: SHAREPOINT ONLINE

The first route forward involves leveraging Office 365 and SharePoint Online.

Articles

Microsites

Sway

The O

ffice Grap

h

SHARE MEETING RECORDINGS ON YOUR OFFICE VIDEO PORTAL…

Consider PowerPoint recording with Office MIX https://mix.office.com/

Codename Infopedia

ROUTE 1: SHAREPOINT ONLINE

The first route forward involves leveraging Office 365 and SharePoint Online.

Articles

Microsites

Sway

The O

ffice Grap

h

With messaging, calendaring, file sharing, and more.

CONNECT EXPERIENCES WITH OFFICE 365 GROUPS…

CONNECT EXPERIENCES ACROSS OFFICE 365 WITH DELVE…

Based on what the user does put the best technology together to improve that.

One membership to rule them all?

GROUPS BEHIND THE SCENES…

Codename Infopedia

ROUTE 1: SHAREPOINT ONLINE

The first route forward involves leveraging Office 365 and SharePoint Online.

Articles

Microsites

Sway

The O

ffice Grap

h

Codename Infopedia

Articles

Microsites

Auto-saved as you work

Friendly URLs

Looks great across your

devices (phone, tablet and

PC)

Connected to social

(Yammer)

Fast and fluid navigation

Compliant and secure

Natively embed Office 365

documents and video

Will be used to create pages

in Blog, Office 365 Groups,

Codename “InfoPedia” and

more

ARTICLES…

It all starts with easy to author articles. Then Microsites and codename Infopedia.

Basic site

hierarchy

allows

sections and

organization

Includes both

explicit,

curated

content and

dynamic

related content

Absolutely

the best way

in the world

to talk about

a set of

Office

documents

Badging

denotes

authoritativ

e content

Modern, on

rails authoring

canvas

MICROSITES…

Going beyond Delve Boards and providing great content experiences.

INFOPEDIA…

Sections, TOCs, & Entire “Infopedia” collections of articles/microsites.

Codename Infopedia

ROUTE 1: SHAREPOINT ONLINE

The first route forward involves leveraging Office 365 and SharePoint Online.

Articles

Microsites

Sway

The O

ffice Grap

h

Codename Infopedia

Articles

Microsites

Currently Rolling Out…

1. Mobile sharing UX

2. DLP policy tips

3. New PDF experience for

iOS, Android

4. Send a link from Outlook

Mobile on iOS, Android

5. Save to OneDrive for

Business from OWA

6. Expiration of anonymous

shares

What’s coming from a product experience perspective?

Later This Year (Q3/4)…

1. Next-gen sync client (PC &

Mac)

2. Unified web UX

3. Mobile Offline files (read-

only) for iOS, Android

4. Stop/revoke sharing

control

5. Company-shareable links

6. Windows 10 Universal app

(including read-only

offline files)

Planned…

1. Offline mobile

editing

2. Offline mobile

folders

3. Mobile PDF

annotation support

for iOS, Android

4. Modern attachments

for Outlook

5. Expiration of all

external shares

ONEDRIVE FOR BUSINESS EXPERIENCE ROADMAP…

Currently Rolling Out…

1. Currently rolling out

2. Auditing & Reporting

(preview)

3. Disable sync on

unmanaged PC’s

4. DLP Phase 2 (preview)

5. Unified OneDrive API

6. Migration API SDK

7. Office 365 Management

Activity API (Auditing)

8. Storage quota control

What’s coming from a Security, Compliance, and Developer perspective?

Later This Year (Q3/4)…

1. Allowlist/Denylist external

sharing domains

2. Archive of external sharing

emails

3. Intune support for

personal/business accounts

4. DLP Phase 3

5. Disable external sharing for

specific users

6. Remove 20,000 file limit

7. Large file support (10Gb)

Planned…

1. Unlimited Storage

2. DLP support for

mobile apps

3. Cross-tenant

sharing control

4. OneDrive usage

reporting

ONEDRIVE FOR BUSINESS ADMIN/DEV ROADMAP…

Codename Infopedia

ROUTE 1: SHAREPOINT ONLINE

The first route forward involves leveraging Office 365 and SharePoint Online.

Articles

Microsites

Sway

The O

ffice Grap

h

HOW WE MAKE DECISIONS TOGETHER HAS CHANGED…

No longer combing through excel work sheets to get an update on status.

Codename Infopedia

ROUTE 1: SHAREPOINT ONLINE

The first route forward involves leveraging Office 365 and SharePoint Online.

Articles

Microsites

Sway

The O

ffice Grap

h

Codename Infopedia

ROUTE 1: SHAREPOINT ONLINE

The first route forward involves leveraging Office 365 and SharePoint Online.

Articles

Microsites

Sway

The O

ffice Grap

h

ROUTE 2: SHAREPOINT 2016

The second route starts with SharePoint 2016 but uses Office 365…

CONSIDER SHAREPOINT 2016…

Features available on SharePoint Online – If they can be backported = in 2016.

Migration Process

Pre

par

atio

nA

sses

smen

tM

igra

tio

nTe

stin

g/V

alid

atio

nP

ost

Mig

rati

on

For Office 365 Migrations

Analyze Existing Content

(Location, Quantity, Solutions)

Determine Migration Priority

Create New Site(s) In Office 365

Validate Content Based On Content

Map/Schedule

Launch New Site (w/ Training)

Assess Office 365 Environment

Identify Source Content To Be

Migrated

Determine Ownership Of

Content

Clean Up Content/Content Refresh

Prepare Office 365 Environment

Define Content Map

Owner Review Of Content (Training

Opportunity)

Migrate Content Based On Map/

Schedule

Define Migration Schedule

Approved

Delete Source Content That Has

Been Migrated

Set Source Content To Read Only

Review Feedback

Resolve Issues

Plan Launch Efforts

HOW DO I GET TO SP 2016?

Upgrade “2010 Mode” Sites to “2013 Mode” and Content DB 2013 to 2016.

WHAT DO WE GET WITH 2016?

Starting with the management improvements…

WHAT DO I GET WITH SHAREPOINT 2016?

From 37+18 Per LangPack MSIs/MSPs to 4 MSI/MSPs +1 Per LangPack.

Smaller update footprint Reduced number of MSI and MSP

In-place, online, installation

MSI MSP

Increased List Threshold >5000

List Threshold

Content database sizing into TB’s

Content

Database Size

MaxFile Size 10GB and removed character restrictions

MaxFile Size

100,000 site collections per content database

Site Collections per Content Database

2x increase in Search scale to 500 million items

Indexed Items

WHAT DO I GET WITH SHAREPOINT 2016?

Boundaries and limits have been improved!

WHAT DO I GET WITH SHAREPOINT 2016?

Durable Links: Resource ID Based URLs (Remains intact w/ rename and move).

User clicks docID-based durable URL

…

Redirect manager: based on this docID, provide the

right way to get a doc

Cobalt endpoint for getting file for client

URL with SiteID& DocID to

WOPI

GuestAccess.aspx URL for WOPI

WHAT DO I GET WITH SHAREPOINT 2016?

Real Time Telemetry – provide insights around users.

Services Actions Usage Engagement Diagnostics

CONSIDER SHAREPOINT 2016…

Features available on SharePoint Online – If they can be backported = in 2016.

Search Service Application for Cloud Storage

Unifies on-premises and cloud indexes

Provides support for Office Graph/Delve

experiences on-premises

Supports Search as a Service / reduces

search crawl footprint

Audio textAnd search

indexpropertiessignalsmetadata extraction and processing

SEARCH SERVICE APPLICATION…

Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)

WHAT DOES THIS LOOK LIKE FOR SEARCH?

Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)

WHAT DOES THIS LOOK LIKE FOR DELVE?

Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)

COMPLIANCE ACROSS CLOUD AND ON-PREMISES…

Compliance Center (Hybrid), RMS Online, DLP, eDiscovery and Hold for Both

SHAREPOINT 2016 & OFFICE 365 DISTRIBUTED SITES…

Following (Sites, Documents, People), Managed Metadata, Promoted Sites…

NEW HYBRID AUTOMATION…

Hybrid deployment automation (scenario selection, config of pre-req & core)

NEW HYBRID EXTRANET SCENARIO…

Site Publishing for Internal to Internet (w/ 365 Identity Federation Services)

CONSIDER SHAREPOINT 2016…

Features available on SharePoint Online – If they can be backported = in 2016.

THE CLOUD POWEREDORGANISATION

The informed organization today is the one that is planning to, or leveraging Cloud capabilities to improve their organization.

THE ENGAGEDORGANIZATION

“If everyone is moving forward together, then success takes care of itself.” - Henry Ford

WE CAN’T DO IT ON OUR OWN…

It’s a long road ahead and you need many people driving to get there.

WE GO FROM THIS AT HOME…

Personal lives full of rich technology experiences.

…TO THIS AT WORK

Frustration in the office at promise of IT unfulfilled.

HOW WE WORK ON DOCUMENTS HAS CHANGED…

Now available across devices, automatically backed up, and easily shared.

We can share more easily (even externally) and can co-author in real time…

INCLUDING HOW WE WORK WITH OTHER PEOPLE ON DOCUMENTS…

Before Digital File Shares SharePoint

EVEN HOW WE FIND THINGS LATER…

Versioning, centralization, metadata and more help us organize…

ESPECIALLY WHEN WE AREN’T SURE WHERE TO LOOK…

Office graph relevancy means we find content based on how we work...

SPEAKING OF HOW I WORK…

Social is about unlocking conversations & providing more context…

WEAVING SOCIAL INTO THE PLACES I WORK…

Social collaboration is something I do frequently because it’s where I work…

GETTING MORE PEOPLE TO USE THE TECHNOLOGY IS IMPORTANT…

Often getting people to use more of the technology is just as important.

Scenarios

Methodology

Communities

Resources

BUILD AN ADOPTION PLAN…

REAL WORLD ADOPTION ACTIVITIES & MORE…

Find great ideas for driving adoption in our latest book http://improveit.how/book

DOWNLOAD THE WHEN TO USE WHAT IN OFFICE 365 ENTERPRISE USER GUIDANCE WHITEPAPER!

It goes into much greater depth and can be found at WhenToUseWhat.com

DELVE ORGANIZATIONAL INSIGHTS…

Allow collaboration groups to see patterns within their activities.

THE SMARTER ORGANISATION

The engaged organization is one where adoption is successful and the organization is actively helping users improve their usage (not just drive usage).

YOUR ORGANIZATION CAN BE BETTER THAN AVERAGE…

Let’s drive ourselves and our businesses to be better.

THE LEADINGORGANIZATION

The leading organizations today are the ones that are modern, cloud powered and smarter.

Thank you to all of our Sponsors!!

At the Observatory Student Pub in Building A

4:10 pm: New! Experts’ Panel Q&A

4:30 pm: Prizes and Giveaways

4:45 pm: Wrap-up and SharePint!

Parking: No need to move your car!*

If you don’t know where the Observatory is, ask an organizer or a volunteer for directions.

*Please drive responsibly! We are happy to call you a cab

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Join the conversation – tweet at #spsottawa

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Thank You!Organizers, Sponsors and Youfor making this possible.

100+ SharepointPresentations At.. Slideshare.Net/RHarbridge

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Improve It Book.. ImproveIT.How/Book

Office 365 Success Center.. Success.Office.Com

Message Me On LinkedIn or Email Richard@2toLead.com

SPEAKER | AUTHOR | SUPER FRIENDLY

My twitter is @RHarbridge, my blog is at http://RHarbridge.com, and I work at