RDA serials cataloging

RDA Serials Cataloging

March 6, 2015 @ Schaumburg Township District Library

Jennifer YoungSerials Cataloger Librarian, Northwestern University

j-young2@northwestern.edu // @jen_young

Acknowledgements

•Some slides and exercises taken from the CONSER SCCTP program materials as well as CONSER RDA Bridge Training materials

Outline

•What is a Serial?•Original Cataloging•Working with copy•When do I need a new record?•Tips and Tricks•On the horizon

Based on FRBR

What is a Serial?

•Still mostly the same as AACR2•Issued in successive parts (can be

irregular)•Usually has numbering•Has no predetermined conclusion

•Includes resources that exhibit characteristics of serials but have a limited duration as well as reproductions

General changes in RDA

•Focus is on content, then carrier•Transcribe what you see•Fewer abbreviations

Original cataloging

What’s up MARC?

New MARC fields

•040 $e rda

•Leader/18 (Desc) – i•264 instead of 260•336 Content Type•337 Media Type•338 Carrier Type

101010

Basis for identification of the resource

•If issues or parts are sequentially numbered, use the lowest numbered issue or part available

•If issues are unnumbered or not sequentially numbered, use the issue or part with the earliest date of issue

Preferred source of information

•RDA 2.2.2.2 (in descending order of preference)

▫Title page▫Cover▫Caption▫Masthead▫Colophon▫Anywhere else formally presented on

resource

CaptionA title given at the beginning of first page of the text

Colophon

•An inscription usually placed at the end of a book and usually containing facts relative to its production

•Most often seen in Asian language serials.

Source of description

•Always provide:

▫588 description based on note

▫Source of title with 588 combined with description based on note

▫588 Latest issue consulted note14

Source of description

588 ## $a Description based on: Volume 1, Number 4 (April 2008); title from masthead.

588 ## $a Latest issue consulted: Volume 2, Number 3 (March 2009).

***588 ## $a Description based on: June 2012; title

from PDF title page (publisher’s Web site, viewed September 12, 2012).

588 ## $a Description based on: Volume 10, Number 11, published 2013.

15

Pop Quiz!

•The basis for identification for a serial is the earliest-published issue, regardless of numbering.

•__ True __ False

•True!

Titles

•RDA 2.3.1.4 Transcribe title as is.

•EXCEPTION: Correct obvious typos in the title proper

▫245 00 $a Association of Unicorns.▫246 1# $i Uncorrected title: $a Asociation

of Unicorns

Titles

•No longer add cataloger-supplied information to titles

•AACR2:▫245 00 $a Association of Unicorns : $b

[report].

•RDA:▫245 00 $a Association of Unicorns.▫500 ## $a Report of the Association.

Titles

•Mark of omission at the beginning of a title

•On piece: 1993 Annual report

•AACR2:▫245 00 $a Annual report.

•RDA:▫245 00 $a … annual report.

Authorized Access Points

•Ensure that the Authorized Access Point is not in conflict with another work. Use qualifiers as needed. ▫130 0# $a Estatística agrícola (Lisbon,

Portugal : 1943)▫130 0# $a Biography and genealogy master

index (CD-ROM)▫130 0# $a Denmark (United States.

Embassy (Denmark) : 1987)

Additions to the Authorized Access Point for a Work•LC-PCC PS 6.27.1.9 – Consider authorized

access point conflicts among all resources, not just serials

▫Authorized access points are identical: addition is required

▫Authorized access points are similar: cataloger’s judgment

Exercises 1-2

•What is the Authorized Access Point for the work?

Exercise 1

Cover:

-Hint: the resource describes the internal policies and finances of the corporate body.

-Also, assume no conflict.

110 _ _ $a ___________________________245 _ _ $a ___________________________

The Mohamed bin Zayed Species Conservation Fund

Annual Report2012

Exercise 1 - Answer

Cover:

110 10 $a Mohamed bin Zayed Species Conservation Fund, $e author.245 00 $a Annual report.

The Mohamed bin Zayed Species Conservation Fund

Annual Report2012

Exercise 2

Cover:

Editorial page:

110 _ _ $a ___________________________245 _ _ $a ___________________________

Volume 49Number 2April 2014

Journal of Contemporary History

The Journal of Contemporary History is published by SAGE,

Los Angeles, London, New Delhi, Singapore and

Washington DC.

Exercise 2 - Answer

Cover:

Editorial page:

245 00 $a Journal of contemporary history.

Volume 49Number 2April 2014

Journal of Contemporary History

The Journal of Contemporary History is published by SAGE,

Los Angeles, London, New Delhi, Singapore and

Washington DC.

Access Points • LC-PCC PS 19.2

• RDA Core relationship: first creator with principal responsibility – authorized access point in 1XX field

• If multiple creators, apply cataloger judgment to give for more than the first – authorized access point in 7XX field(s)

▫RDA Appendix I $e of 100-110 and 700-710 $j of 111 and 711

Access Points550 ## $a Issued by: United Nations

Centre for Human Settlements (Habitat), 1987-2001; United Nations Human Settlements Programme, 2003-

710 2# $a United Nations Centre for Human Settlements, ǂe issuing body.

710 2# $a United Nations Human Settlements Programme, ǂe issuing body.

Access Points•110 2# $a Society of Linguists, $e author.

•710 2# $a Linguists International, $e author.

•710 2# $a ACM Special Interest Group on Programming Languages, $e sponsoring body.

Hot off the Press!

•PCC Manual on Relationship Designators http://www.loc.gov/aba/pcc/sct/documents/rel-desig-guide-bib.pdf

• Includes new form for fast track proposals http://www.loc.gov/aba/pcc/scs/RD-Requests.html

Exercise 1

Determine if the entity could be given as an access point and its likely relationship to the resource.

Cover: Journal of The American Society of Mining and Reclamation

An Official Online Publication of the American Society of Mining and Reclamation

Exercise 1 - Answer

Cover:

Yes, add as an access point. $e issuing body.

Journal of The American Society of Mining and Reclamation

An Official Online Publication of the American Society of Mining and Reclamation

Exercise 2

Do any additions need to be made to the authorized access point? If so, what can be added?

Resource already in database (monograph):100 1# $a Ruddon, Raymond W., $d 1936- $e author.245 10 $a Cancer biology / $c Raymond W. Ruddon.260 ## $a Oxford : $b Oxford University Press, $c 2007.

Resource in hand:245 _0 $a Cancer biology.264 #1 $a Brooklyn, N.Y. : $b Marshland Press, $c 2011-

Exercise 2 - Answer

Do any additions need to be made to the authorized access point? If so, what can be added? No conflict

Resource already in database (monograph):100 1# $a Ruddon, Raymond W., $d 1936- $e author.245 10 $a Cancer biology / $c Raymond W. Ruddon.260 ## $a Oxford : $b Oxford University Press, $c 2007.

Resource in hand:245 _0 $a Cancer biology.264 #1 $a Brooklyn, N.Y. : $b Marshland Press, $c 2011-

Exercise 3Do any additions need to be made to the authorized access point? If so, what can be added?

Resource already in database:245 03 $a Le tableau.260 ## $a [Quebec] : $b Direction des bibliotheques et du soutien a l'enseignement et l'apprentissage…

Resource in hand:245 _0 $a Tableau.264 #1 $a Chicago : $b University of Chicago, Division of the Humanities

Exercise 3 - AnswerDo any additions need to be made to the authorized access point? If so, what can be added?

Resource already in database:245 03 $a Le tableau.260 ## $a [Quebec] : $b Direction des bibliotheques et du soutien a l'enseignement et l'apprentissage…

Resource in hand:130 0_ $a Tableau (Chicago, Ill.)245 _0 $a Tableau.264 #1 $a Chicago : $b University of Chicago, Division of the Humanities

Conference proceedings

•Changes in creation of authority records for conference headings

•Serials records will always have a collective form of the conference name▫111 2# $a Unicorn Lovers Conference.

•Monograph records will have an individual form of the conference name▫111 2# $a Unicorn Lovers Conference

$n(3rd : $d 1976 :$c Chicago, Ill.)

Conference headings

•LC-PCC PS 11.13.1.8.2

•Note will be added to collective conference heading authority record

•667 ## $a See also related access points for individual instances of this conference which include specific information about the number, date, or place of the individual conference.

Publishing Statement

•New MARC field: 264

•Replaces 260

•PCC guidelines for 264 http://www.loc.gov/aba/pcc/documents/264-Guidelines.doc

264 Field

•Shows changes in production, publication, distribution, and manufacture elements of materials

▫Like 260 is repeatable with the use of indicators

▫Define time periods of with the usage of $3▫Only the first place and first publisher are

required ▫Date required if first or last issue in hand

264 indicators• 1st indicator:

▫Blank – no information provided/Earliest▫2 – Intervening▫3 – Current/Latest

• 2nd indicator:▫0 – Production▫1 – Publication▫2 – Distribution▫3 – Manufacture ▫4 – Copyright notice date

Place of publication (RDA 2.8.2)•Transcribe as it appears on resource

•Transcribe larger jurisdictions if they appear on source as part of place name

•Prefer to supply a place from any source rather than supplying: [Place of publication not identified]

264 #1 $a [Fairfax, Virginia] : $b Roy Rosenzweig Center for History and New Media, $c [2011?]-

Publisher name (RDA 2.8.4)•Transcribe as it appears on resource•Don’t omit hierarchies from publisher name•Prefer to supply a probable name rather than

supplying: [Publisher not identified]

▫ 110 1# $a Monrovia (Calif.), $e author, $e issuing body.

▫ 245 10 $a Statement of financial transactions for the year ...

▫ 264 #1 $a Monrovia, California : $b [City of Monrovia]

Date of publication (RDA 2.8.6.5)• 264 $c - Date of production, publication,

distribution, manufacture, or copyright notice

• Record only if first or last issue is in hand• Supply an approximate publication date if no

publication date is given on first or last issue• Omit a date of publication if the date cannot be

approximated

264 #1 $a [Fairfax, Virginia] : $b Roy Rosenzweig Center for History and New Media, $c [2011?]-

264 Field

•Serial example, description not based on first issue, publication date not determined, distributor provided:

▫264 #1 $a [Reston, Va.?] : $b U.S. Department of the Interior, Geological Survey

▫264 #2 Washington, D.C. : $b Superintendent of Documents, U.S. Government Printing Office

264 Field

•Serial example, description is not based on first issue, latest issue in hand is 2005

▫264 #1 $3 <1976->: $a New York, NY : $b Alan R. Liss, Inc.

▫264 31 $3 <2005->: $a Hoboken, N.J. : $b Wiley-Liss, Inc.

Exercise: Publisher Fixed field: 008/15-17 (Ctry): nyu

--By the “February 1990” issue, the place of publication moved to: Tonawanda, NY--By the “February 1991” issue, the place of publication moved to: Las Vegas, NV

The Raving Lunatic Society remained the publisher throughout the life of the serial.The latest issue received was: Volume 7, issue #1 (May 15, 1993).

Exercise: Publisher - AnswerFixed field: 008/15-17 (Ctry): nvu

245 00 $a Cognitive dissidents.264 11 $a Rochester, NY : $b The Raving Lunatic Society264 21 $3<February 1990-> $a Tonawanda, NY : $b The Raving Lunatic Society264 31 $3 <February 1991-> $a Las Vegas, NV : $b The Raving Lunatic Society336 ## $a text $b txt $2 rdacontent337 ## $a unmediated $n $2 rdamedia338 ## $a volume $nc $2 rdacarrier362 1# $a Began in 1987.588 ## $a Description based on: Volume 1, number 5 (Nov 15, 1987); title from caption.588 ## $a Latest issue consulted: Volume 7, issue #1 (May 15, 1993).

Numbering

•Captions and months are now transcribed as found▫362 #1 $a Began with Volume 1, number 1

(December 1973).▫588 ## Latest issue consulted: Vol. 6,

number 27 (August 1984).

Numbering

•Document changes in numbering or start of a new series in the 362 or the 515 whichever is clearer.

▫362 #1 $a Began with 1971. Ceased with 2nd series, volume 5, issue 3.

▫515 ## $a Issues for <May 2010>-July 6, 2013 called: <2nd series, volume 1, issue 5>-2nd series, volume 5, issue 3.

MARC 336, 337, and 338•Content type = 336•Media type = 337•Carrier type = 338

•Subfields: $a term $b code $2 source

•May repeat 33X field or repeat subfield $a within a single 33X field

336 Content•Content type RDA 6.9.1.3, Table 6.1

▫cartographic image, computer dataset, notated music, performed music, sounds, text, three-dimensional moving image

▫If none apply, use “other”; if not certain, use “unspecified”

336 ## $a text $b txt $2 rdacontent

337 Media

•Media type RDA 3.2.1.3, Table 3.1

▫Audio, computer, microform, microscopic, projected, stereographic, unmediated, video;

▫If none apply, use “other”; if not certain, use “unspecified”

337 ## $a unmediated $b n $2 rdamedia

Change in media type

A new description is required for all changes involving media type even if there is no change in authorized access point. Example:

Paper: Media type: unmediated ↓CD-ROM: Media type: computer

Change in media type130 0# $a Serials directory (Birmingham, Ala.)245 14 $a The serials directory.336 ## $a text $txt $2 rdacontent337 ## $a unmediated $b n $2 rdamedia338 ## $a volume $b nc $2 rdacarrier

Continued by:130 0# $a Serials directory (Birmingham, Ala.)245 14 $a The serials directory : $b EBSCO CD-ROM.336 ## $a text $txt $2 rdacontent337 ## $a computer $b c $2 rdamedia338 ## $a computer disc $b cd $2 rdacarrier

338 Carrier

•Carrier type RDA 3.3.1.3

▫Specific terms for audio, computer, microform, carriers, etc. carriers

338 ## $a volume $b nc $2 rdacarrier

Change in carrier types

•If there is a change in carrier type but not media type note the change within the description.

Except: when a serial changes from online to another computer carrier and vice versa

Carrier types

•Minor changes:▫Broadsheet to volume (Media type:

unmediated)▫Microfiche to microfilm (Media type:

microform)▫CD-ROM to DVD-ROM (Media type:

computer)•New record required:

▫CD-ROM to online (Media type: computer)

Exercise: Carrier type: How would you edit 33X fields?

The last CD-ROM issue was: 1997/2001. The first DVD-ROM issue was: 1998/2002.

Exercise: Carrier Type - Answer

•300 ## $a computer discs

•300 ## $a CD-ROMs and DVD-ROMs

•500 ## $a Volumes for <-1997/2001> issued on CD-ROM; volumes for 1998/2002- issued on DVD-ROM.

•LC-PCC PS 1.6.2.2

CD-ROMs to..

DVDs to… (title change, not format)

Flash drives to…

Online

Formats

•Microforms▫LC-PCC PS for 1.11:  Documents the

LC/PCC practice for microform reproductions of print -- continues LCRI practice under AACR2. 

•Electronic Resources▫CONSER Cataloging Module 30 & 31

Relationships – RDA Chapter 24

•Related serial works: ▫Supplement – whole/part▫Earlier, later title

•Expressions▫Language expressions

•Manifestations▫Other formats▫Change in mode of issuance▫Reproductions

Relator terms for linking fields

•RDA Appendix J ▫$i of 700-730 ▫$i of 76X-78X linking entry fields

•Also use of subfield i as a free text field▫776 08 $i Online version:▫775 08 $i English edition:

Linking fields examples

775 08 $i English edition: $t Azerbaijan focus

776 08 $i Print version: $t Proceedings of the … Western Dairy Management Conference

776 08 $i Online version: $t Bone bouquet

776 08 $i Continued by online database: $t Antarctic bibliography $w (OCoLC) 52065227

775 08 $i Reproduction of (manifestation): $t Hiwa (Baghdad, Iraq)

776 instead of 78X

•Use the 776 field for linking between records created because of changes in media and carrier types:

▫Print ceases and is continued online▫CD‐ROM serial ceases and is continued

online

Relationships in note fields

•550 (issuing body) - use to justify 7XX

•580 (linking entry complexity note) - use to express complex note in conjunction with 7XX

Subject headings

•Not in RDA specifically

•Same practices as before:▫$v Periodicals▫$v Congresses▫$v Comic books, strips, etc.

Working with Copy

"The first step in cataloging a serial is praying that someone else has cataloged it."

Ed Jones, RDA and Serials Cataloging, p. 45

OCLC guidelines•OCLC policy statement on RDA cataloging

in WorldCat: http://www.oclc.org/en-US/rda/new-policy.html

•AACR2 records may be converted to RDA•Never convert an RDA record to an

AACR2 record•Okay to add some RDA elements to

AACR2 records78

Avoid record wars

•Do NOT create a duplicate record using a different cataloging code if a record already exists

•Don’t remove valid AACR2/RDA elements when enhancing records (rather than re-describing)

•If it’s not wrong, leave it alone.

When to upgrade to RDA

• CONSER guidelines (Word doc) http://www.loc.gov/aba/pcc/conser/documents/WorkingWithExistingRecords.doc

• Re-describe using RDA if the resulting description is uninterpretable, if the serial cannot otherwise be distinguished from another serial

• Need to base description on either issue cited in DBO or an earlier issue

When to not upgrade to RDA

•If you don’t have the piece in hand

•It is your judgment on whether to upgrade a non-RDA record to RDA

•You must re-describe if updating a non-RDA record to RDA

Hybrid Records

•Allows for adding new MARC fields to non-RDA records

•Adding relator terms to access points•Spelling out of non-transcribed

abbreviations•Adding complete statement of

responsibility (with item in hand)

Hybrid Records -Adding 33X fields

•Leave correct GMD if already in record (for non-RDA records)

•GMD never allowed in RDA records

•OCLC will no longer accept GMD in ANY records after 3/31/2016

Hybrid Records – 260 vs. 264

•New records use only the 264

•For pre-RDA records, prefer to leave 260 fields and add 264 fields as needed▫Change a 260 to a 264 only when have

enough information to provide a full history

When do I need a new record?

•RDA 21.2C – a change in the mode of issuance and/or media type

•Major change in title proper•Change in statement of responsibility

affecting serial identification•Change in the edition statement that

indicates a change in either scope or coverage

New record needed when

•Mode of issuance changes▫Serial becomes an integrating resource▫Serial becomes a multipart monograph

•Mode of media type changes▫Print serial to online

Major and minor changes in titles•RDA 2.3.2.13

•CCM Module 16 http://www.loc.gov/aba/pcc/conser/word/Module16.doc

•Only compare against the title proper/245 not variant titles

•If a minor change, add your title as a variant/246

Major title changes

•Addition, deletion, change, or reordering of first 5 words UNLESS meets criteria of a minor change

•Addition, deletion, or change of any word AFTER the first 5 words that indicates a change in scope or subject matter

•Name change of the corporate body used in a title

Major changes examples

•First 5 words

▫ACE newsletter ACE journal ▫Chemical engineering and mining

review Mining & chemical engineering review

▫Philosophy research archives Journal of philosophical research

Major changes examples

•After first 5 words, change in scope/subject matter

▫The best bed & breakfast in England & Scotland

▫The best bed & breakfast in England, Scotland & Wales.

Major changes examples

•Corporate body name changes and is used in title

▫Reports of the Institute of High Speed Mechanics, Tohoku University

▫▫Reports of the Institute of Fluid Science,

Tohoku University

Minor changes -type a

•Difference in representation of words anywhere in title

▫Television monthly TV monthly▫Alberta's reserves of gas Alberta

reserves of gas▫Twentieth century studies 20th century

studies

Minor changes –type b

•An article, preposition, or conjunction is added, deleted, or changed anywhere in the title

▫Annual report of pipeline safety ▫▫Annual report on pipeline safety

Minor changes –type c

•name of the same corporate body and elements of its hierarchy is added or deleted anywhere in the title or the representation of the name is changed

▫London Bantam's London▫Newsletter of the Association of

Gravestone Studies AGS newsletter

Minor changes –type d

•The only change is one of punctuation

▫GBB G.B.B.

Minor changes –type e• The order of titles changes when the title is

given in more than one language and/or script

▫South African medical journal ▫Suid Afrikaanse tydskrif vir geneeskunde▫ ▫Suid Afrikaanse tydskrif vir geneeskunde▫South African medical journal

• However, if the title proper is dropped, that is a MAJOR change

Minor changes –type f

•Words linking the title to the numbering are added, deleted, or changed

▫OSMRE annual report OSMRE annual report for the fiscal year ...

Minor changes –type g

•Two or more titles proper are used on a serial according to a regular pattern

•Fluctuating titles – usually determined retrospectively

•Different from intentional flip-flops – those are usually a major change

Minor changes –type h•Words are added or deleted from a list, or the

order of the words is changed, as long as there is no significant change to the subject matter. The words can be anywhere in the title, including the first five words.▫Directory of dentists, dental specialists, and

dental hygienists registered in Tennessee ▫▫Directory of dentists, dental specialists, and

dental hygienists licensed and registered in Tennessee

Minor changes –type i

•Words that indicate the type of resource are added or dropped anywhere in the title ▫Oregon history Oregon history magazine

•If the type of resource changes (Bulletin to Journal) it is a MAJOR change

•Changed frequency words (Quarterly, etc.) are a MAJOR change

Tips and Tricks

Linking fields

•To easily add 76X-78X fields in OCLC, use “insert from cited record”

OCLC Macros

Add Serial Notes Macro

Add 33X Fields Macro

Can detect appropriate 33X fields for your record

Populated 33X fields for print serial

Text strings in OCLC

On the Horizon

Keeping Up

Resources

•CONSER website: http://www.loc.gov/aba/pcc/conser/

•CONSER Cataloging Manual and Editing Guide (in Cataloger’s Desktop)▫Updated for RDA modules freely available:

http://www.loc.gov/aba/pcc/conser/more-documentation.html

Resources

•CONSER Standard Record http://www.loc.gov/aba/pcc/conser/issues/CSR.html

•RDA and Serials Cataloging by Ed Jones available from ALA Editions

RDA Toolkit

Places to ask questions:

•Email lists – RDA-L, SERIALST, AUTOCAT

•Troublesome Catalogers and Magical Metadata Fairies (Facebook Group)

•https://www.facebook.com/groups/161813927168408/

Places to ask questions:

 •Twitter: #cataloging #serials #RDA

•Troublesome Catalogers and Magical Metadata Fairies (twitter list)

•https://twitter.com/yo_bj/lists/magical-metadata-fairies-8

In Summation