Migrating to SharePoint 2010 for Public Sites: An Insiders Look at Milestones

Migrating to SP2010 for Public Sites: An Insider’s Look at the Milestones

Agenda

• The Problem• Selecting Microsoft SharePoint• General SharePoint Deployment Milestones• Search Evaluation & Design• Search Project Milestones

The Problem

• Website wasn’t included in the original Membership and Financial system overhauls.

• New systems could work with Ektron 400.NET but interfaces would be noticeably outdated.

• Configuration challenges, unnecessary strain on IT, and generally irrelevant search results.

• Rigid folder structures resulted in slow information retrieval.

Selecting Microsoft SharePoint

• Integration with Membership and Financial systems.• One system for internal content management system

and public website.• Flexible visual and functional design.• Site columns and views to alleviate strain during

content reorganization.• Support for future data structure and optimization

improvements.• Stronger out of the box search but with limitations.

General Project Steps

• Content Cleanup and Audit• Finalizing Taxonomy and Navigation for new

site• Design and build new website• Author training • High-priority content migration • Launch: December 4, 2011

Search Evaluation

Provide intuitive public SharePoint search navigation and visualization while simplifying the backend administration. • Simple configuration by non-technical

content editors• Custom relevancy and sorting• Visual, audience targeted, and timed

best bets• Custom advanced search lookups• Automated query suggestions and

related queries

• Web page and document previews on all content

• Complete access with tablets and smartphones

• Decreased reliance on IT for organic relevancy improvements and UX customizations

Ektron 400.NET Search UI

Enter Query

Refine Search Results

Identify Targeted Content

Take Action

The Search User Experience

Search Center Overview

inDocument Search

Full Page Preview

Simplified Configuration

Search Project Steps

• Requirement Gathering (initial & future)• Taxonomy & Metadata Design• Guided Installation• Search Center UI Design & Training• Search Center UI Finalization• Staging and Production Deployment• Content Maturity & Continuous Review

Search Enhancement Outcomes

• Website query and navigation time drastically decreased.

• Simple and intuitive search page customizations with decreased demand on IT service resources.

• Robust authentication and browser support with low overhead allows users to quickly view content without local programs.

• In-document search enables users to preview content with search query highlights and relevant page suggestions.

• Improved accuracy of results and navigation options.

Ontolica Suite for SharePoint & FAST

Enterprise Search Library Preview

FAST Management

Search Preview Aggregate

• Create • Search• Action

• Preview• Identify• Analyze

• Configure• Customize• Manage

• Preview• Identify• Compare

• Collect• Refine• Interact

Rebecca HeadrickApplication Development Manager, AANA

rheadrick@aana.com

Cathryn HodsonWeb Editor, AANA

chodson@aana.com

Q/A & Contact Details

Josh NobleDirector of Sales, Americas & OceaniaAuthor: Pro SharePoint 2010 Search

jno@surfray.com

Don WoodSharePoint Web Developer, AANA

dwood@aana.com