We are getting so few complaints about you guys. There must be something wrong

T H E R E M U S T B E S O M E T H I N G W R O N G

W E A R E G E T T I N G S O F E W C O M P L A I N T S A B O U T Y O U G U Y S

Jasper Sonnevelt #LLKD14

@ja

sper

sonn

evel

t |

#LLK

D14

W H AT I T S TA R T E D L I K E

• Large work packages

!

• Parttime team allocation

!

• Tasks and activities WAY to big

@ja

sper

sonn

evel

t |

#LLK

D14

T H E P R O J E C T

• Development of a system that will be used by different ministeries and local governments

• Important project

• Already late

@ja

sper

sonn

evel

t |

#LLK

D14

T H E S T R U C T U R E

Project Backog

Work Package

ScrumMaster

@ja

sper

sonn

evel

t |

#LLK

D14

T H E S T R U C T U R E

Project Backog

From third party

Work Package

All at different locations the people using it

The people making decisions

ScrumMaster

@ja

sper

sonn

evel

t |

#LLK

D14

T H E A P P R O A C H

• Make the team work smooth and predictable

• Get development process to work (Scrum)

• Make policies explicit

• Involve customer in the process

@ja

sper

sonn

evel

t |

#LLK

D14

A N D A F T E R T H AT…

• Grow to involve the rest of the organization

• Ops

• Structure project portfolio

• One team for the application

@ja

sper

sonn

evel

t |

#LLK

D14

M A K I N G S E N S E O F W O R K I T E M S

• Large items carry risk

• Focus is on the wrong things

• Is it actually the right stuff?

@ja

sper

sonn

evel

t |

#LLK

D14

A B O U T S T O R Y M A P P I N G “ D E S I G N Y O U R P R O J E C T I N W O R K I N G L A Y E R S T O A V O I D H A L F - B A K E D I N C R E M E N TA L R E L E A S E S . B Y J E F F PA T T O N ”

Source: http://www.agileproductdesign.com/writing/how_you_slice_it.pdf

Mak

e it

mor

e aw

esom

eWhat we need to make it work

@ja

sper

sonn

evel

t |

#LLK

D14

S T O R Y M A P S : E X A M P L EM

ake

it m

ore

awes

ome

Wheels Steering Brakes Engine Lights

What we need to make it work

@ja

sper

sonn

evel

t |

#LLK

D14

T H E P R O J E C T S T O R Y M A P. T R Y 1

Functions

Priorities Stories and tasks

@ja

sper

sonn

evel

t |

#LLK

D14

W H AT I T D I D

• Was very helpful when splitting tasks

• Gave us something to look at while talking

• Drew attention to our project

@ja

sper

sonn

evel

t |

#LLK

D14

R E S U LT S T O T H I S P O I N T

• Happy team

• Regular retrospectives

• User Stories that actually are small enough to do in a 2 week sprint

@ja

sper

sonn

evel

t |

#LLK

D14

T H E B O A R D

Expectation for this sprint

L E A D T I M E

4-5 weeks 2 weeks

When we started After 3 months

T H E B O A R D

Smell!

Same process

@ja

sper

sonn

evel

t |

#LLK

D14

O U R “ R E A D Y ” P R O C E S S

Work package

User Stories &

Tasks

Priorities &

splitting

Project Backlog

@ja

sper

sonn

evel

t |

#LLK

D14

G O B I G O R G O H O M E

• Limited use of people working on the project

• max 2 days a week

• no real portfolio priority list

• overworked OPS team

@ja

sper

sonn

evel

t |

#LLK

D14

O U R P R O J E C T

Priorities &

splitting

Project Backlog

The Team

Incidents & Small Changes

Project B

Project C

ScrumMaster

@ja

sper

sonn

evel

t |

#LLK

D14

O T H E R P R O J E C T S

• Same people

• Same whiteboard

• Same application

The organization around us became more and more an issue we needed to fix in order be effective

@ja

sper

sonn

evel

t |

#LLK

D14

T H E N E W S T R U C T U R E

Priorities &

splitting

Project Backlog

The Team

Incidents & Small Changes

Project B

Project C

ScrumMaster

@ja

sper

sonn

evel

t |

#LLK

D14

W H E R E T H E I N T E R E S T I N G S T U F F H A P P E N S

Work package

User Stories &

Tasks

Priorities &

splitting

Project Backlog

@ja

sper

sonn

evel

t |

#LLK

D14

“I don’t hear anything from your project. That doesn't feel right…”

@ja

sper

sonn

evel

t |

#LLK

D14

B I G L E S S O N N U M B E R 1

Don’t forget to involve management

@ja

sper

sonn

evel

t |

#LLK

D14

B I G L E S S O N N U M B E R 2

This is government…

@ja

sper

sonn

evel

t |

#LLK

D14

Project Backlog

H E R E ’ S W H AT H A P P E N E D

Manager

T O R O U N D U P

@ja

sper

sonn

evel

t |

#LLK

D14

A N D T H E N G R O W I T

Let scaling start small

@ja

sper

sonn

evel

t |

#LLK

D14

M A K E S U R E I T ’ S T H E I R S U C C E S S T O O !

Don’t forget to include “invisible” stakeholders

@ja

sper

sonn

evel

t |

#LLK

D14

O P T I M I Z I N G T H E I R “ R E A D Y ” P R O C E S S I S J U S T A S I M P O R TA N T T O G E T F L O W !

Optimizing teams is important

T H A N K Y O U V E R Y M U C H !

@ J A S P E R S O N N E V E LT !

M A I L @ J A S P E R S O N N E V E LT. N L J S O N N E V E LT @ X E B I A . C O M