Pp02 lectures

© 2014 by McGraw-Hill Education. This proprietary material solely for authorized instructor use. Not authorized for sale or distribution in any manner. This document may not be copied, scanned, duplicated, forwarded, distributed, or posted on a website, in whole or part.

THE O’LEARY SERIES

Modifying and Refining

a Presentation

© 2014 by McGraw-Hill Education. This proprietary material solely for authorized instructor use. Not authorized for sale or distribution in any manner. This document may not be copied, scanned, duplicated, forwarded, distributed, or posted on a website, in whole or part. 2

Objectives

1.  Find and replace text 2.  Create and enhance a table 3.  Crop and enhance graphic objects 4.  Create and enhance shapes 5.  Create a text box 6.  Change the theme

Objectives cont’d. 7.  Modify slide masters 8.  Add animation, sound, and transitions 9.  Control a slide show 10. Add speaker notes 11. Add and hide slide footers 12. Use presenter view 13. Customize print settings

Concept Overview

• Find and Replace • Table • Alignment • Theme • Master • Animations

Outline • Replacing Text

•  Finding Text •  Replacing Text

• Creating a Simple Table •  Creating a Table Slide •  Inserting the Table •  Entering Data in a Table •  Sizing the Table and Columns •  Aligning Text in Cells •  Enhancing the Table

Outline cont’d. • Cropping and Enhancing Pictures

•  Inserting a Graphic •  Cropping a Graphic •  Enhancing a Picture

•  Inserting and Enhancing Shapes •  Adding a Shape •  Enhancing a Shape •  Adding Text to a Shape •  Rotating the Object •  Using color matching

Outline cont’d.

• Working with Text Boxes •  Creating a Text Box •  Adding Text to a Text Box •  Enhancing the Text Box

• Changing the Presentation Design •  Applying a Theme •  Selecting Theme Variants •  Formatting the Slide Background

Outline cont’d.

• Working with Master Slides •  Modifying the Slide Master

• Animating the Presentation •  Adding Transition Effects •  Animating an Object •  Adding Sound Effects •  Animating a Slide Master •  Changing Removing Animation Effects

Outline cont’d.

• Preparing for the Slide Show •  Navigating in a Slide Show •  Adding Freehand Annotations

• Adding Speaker Notes • Adding Headers and Footers

•  Adding Headers and Footers to a Notes Page •  Adding Slide Footer Text •  Using Presenter View

Outline cont’d.

• Customizing Print Settings •  Printing Notes Pages •  Printing Selected Slides

• Summary •  Key Terms •  FAQs •  Discussion Questions

© 2014 by McGraw-Hill Education. This proprietary material solely for authorized instructor use. Not authorized for sale or distribution in any manner. This document may not be copied, scanned, duplicated, forwarded, distributed, or posted on a website, in whole or part. © 2014 by McGraw-Hill Education. This proprietary material solely for authorized instructor use. Not authorized for sale or distribution in any manner. This document may not be copied, scanned, duplicated, forwarded, distributed, or posted on a website, in whole or part.

Finding and Replacing Text

Concept : Find & Replace 1

Find and Replace Options

Finding Text

Replacing Text

Creating a Simple Table

Concept : Table

• Tables organize information in horizontal rows and vertical columns

• The intersection of a row and column creates a cell

Creating a Table Slide

Entering Data in a Table

Sizing a Table & Columns

Concept : Alignment Alignment controls the position of text entries

Align Table and Text

Changing Table Style

CROPPING AND ENHANCING PICTURES

Inserting a Graphic

Cropping a Graphic

Enhancing a Graphic

INSERTING AND ENHANCING SHAPES

Inserting and Enhancing a Shape

Adding Text and Rotating a Shape

Using Color Matching

WORKING WITH TEXT BOXES

Adding a Text Box

Enhancing a Text Box

CHANGING THE PRESENTATION DESIGN

Concept : Theme • Predefined set of formatting choices that can

be applied to a document • PowerPoint has 29 named built-in themes • Each theme includes …

•  Colors •  Fonts •  Effects

Applying a Document Theme

New theme is applied to all slides in the presentation.

Selecting Theme Variants

Formatting the Slide Background

WORKING WITH SLIDE MASTERS

Concept : Master •  A master is part of a template •  Stores formatting information about these

components

•  Each component has a master

Modifying the Slide Master

ANIMATING THE PRESENTATION

Concept : Animations

•  Transition effects •  Transitions control the way that the display changes as you

move from one slide to the next during a presentation.

•  Object animation •  Object animations are used to display each bullet point,

text, paragraph, or graphic independently of the other text or objects on the slide.

•  Sound effects •  Sound effects can be added to object animations.

Adding Transition Effects

Animating an Object

Adding Sound Effects to an Object

Animating a Slide Master

Changing and Removing Animation Effects

PREPARING FOR THE SLIDE SHOW

Adding Freehand Annotations

Freehand Annotations Pointer and Arrow Options

Pointer Options Effect Arrow

Displays the mouse pointer as an arrow. (See table below for options)

Pen Changes the mouse pointer to a diamond shape and turns on ballpoint pen annotation.

Highlighter Changes the mouse pointer to a bar shape and turns on highlighter. Ink Color Displays a color palette to select a color for the annotation tool. Eraser Erases selected annotations. Erase All Ink on Slide Removes all annotations from the slide.

ADDING SPEAKER NOTES

ADDING HEADERS AND FOOTERS

Adding Headers & Footers to Notes

Adding Slide Footer Text

Using Presenter View

CUSTOMIZING PRINT SETTINGS

Printing Notes Pages

Printing Selected Slides

Key Terms •  alignment •  animation •  background styles •  Cell •  color matching •  Cropping •  eyedropper tool •  Find and Replace •  gradient •  master •  notes page

•  object animation •  Presenter view •  rotate handle •  shape styles •  Slide show control bar •  table •  table reference •  table style •  text box •  theme •  transition

FAQs 1.  Help! I misspelled a word throughout my

presentation. How can I easily correct it? 2.  I need to add a table to my presentation. Do I have to

create one in Excel first and then insert it? 3.  I need to remember information during my

presentation; is there a way to show notes? 4.  What are slide layouts? Do they only work with new

slides or can I change the layout of an existing slide? 5.  I need to recreate a slide. Is there a way to duplicate

6.  What kind of shapes are available in PowerPoint? 7.  What is a text box? 8.  I don’t like the design of my presentation. How

can I change it? 9.  What are master slides? 10. What are slide transitions and how do they work? 11. Can I add annotations to my presentation?

Discussion Questions

1.  Your manager has asked you to prepare a "flashy" sales presentation that will not only dazzle the audience with the content but with special effects. Discuss what features you can use in PowerPoint to enhance this presentation.

2.  Discuss some of the various slide layouts available in PowerPoint. Give examples of when you would use them.

Discussion Questions

3.  The table you created in your PowerPoint presentation is very simple. What can you do to enhance it? Discuss the various formatting options that you can use.

4.  PowerPoint has four different master slides. Describe each one and explain how it is used.

5.  Using design templates can make your presentation look more professional. Discuss the ways that you can further enhance a design template.

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