IR Metadata in the Library Catalog: Our experience with ETDs

23rd Annual Innovative Users Group ConferenceApril 13th – 16th 2015

Wednesday, April 15, 2015 Julia Hess and Kelly Riddle4:30 pm – 5:30pm University of San Diego

IR Metadata in the Library Catalog: Our Experience with ETDs

Session N05

University of San Diego•Private Catholic University•8,000 FTE•405 full-time faculty•Two libraries•ILS: Sierra•IR: bepress/Digital Commons

USD’s Six Schools and Colleges•College of Arts and Sciences•School of Engineering•School of Nursing•School of Peace Studies•School of Education and Leadership Sciences•School of Business

Campus Groups Involved with Theses and Dissertations•Graduate Records Office/Registrar’s Office•Archives and Special Collections•Copley Library Technical Services•University ITS•Campus ETD Committee

Previous Thesis Workflow

Previous Dissertation Workflow

Thesis Form

Dissertation Form

New Thesis Workflow

New Dissertation Workflow

Relating the IR to the Traditional Catalog•Linking to the IR from the catalog record (of course)•Using student-entered keywords to help generate controlled headings•Using controlled headings to improve keywords in IR metadata

Required Keyword Field

Required Keyword Field

Required Keyword Field

Linking to IR from Catalog

Metadata•Catalog: transition from AACR2 to RDA •Dissertations in IR: metadata from ProQuest• Theses in IR: metadata from students•Worth stealing metadata from IR for use in catalog?

Choosing a Controlled Vocabulary•Three options considered:–LCSH–FAST (see http://www.oclc.org/research/activities/fast.html)–Local system (currently used for digital collections)

LCSH Headings in Sierra

FAST Headings in Sierra

LCSH Search in IR

FAST Search in IR

Local Heading Search in IR

Controlled Vocabulary: Decision•LCSH?•FAST?•Some local system?

None of the Above

Retrospective Digitization

Advice•Things will take longer than you expect•Collaboration is key•Be flexible•Think locally

Questions?

Julia HessCollection Services and Metadata Librarian

jihess@sandiego.edu

Kelly RiddleDigital Initiatives Librarian

kriddle@sandiego.edu