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Using EmailElectronic Mail – Skills
Task 2 You are going to use your email to…
Send/receive/open a message Reply to a message Forward a message Delete a message
Every time that you select Send think about what is happening to the message
Folders…
InboxSentDeletedDraft
Further features of email Cc field
Bcc field
Subject field
Setting importance
Adding contacts
Sending copies A major benefit of email is that you can
send one email to many people
Saves time
You can write one email inviting friends to a party and send it to all of your contacts in one go
Cc… Carbon Copy
Send a copy of a message to someone who would be interested, but is not directly involved
Has its origin from the days of manual typing where typists would use carbon paper to produce a 2nd copy of a document
Cc…
To a pupil
Copied to form teacher
Send an email to a friend and copy it to
another explaining the Cc.. field
Bcc… Blind Carbon Copy
Send a copy of the message to someone who would be interested, but the other recipients will not know that they have been sent a copy
Bcc…
To a pupil
Copied to form teacher
Blind copied to principalSend an email to a
friend and blind copy it to another explaining
the Bcc.. field
Subject It is very important to enter a
meaningful subject
The recipient will have an idea what the email is about and can decide if it is worth opening
ALWAYS ENTER SUBJECT TEXT
Subject
To a pupil
Copied to form teacher
Blind copied to principalSubject text
Send an email to a friend and make sure
that you enter a subject – explain why this is so
important
Setting the importance If an email is urgent or of high
importance, you can set a flag
Send an email to a friend and set the
importance to high – explain why you would
use it
Adding contacts You can add your friend’s email address
to your Contacts folder
Email addresses can be tricky to remember
Saves time
Add at least 2 contacts to your contacts folder – your ICT teacher should
be one
House keeping It is important to keep your inbox neat
and tidy
Delete any unwanted emails
Open Deleted Items and empty this folder
Attachments Another advantage of email is that you
can send other documents attached to an email
Pictures, homework, letters etc…
Attachments
Attachments
Send an attachment to a friend
Attachment icon Did you notice the attachment icon
when you received an email with an attachment?
Why must you be careful when opening attachments?
Learning Intention: You are learning how to use email effectively (to your best ability)
Activity: Open and use your school emailI will be successful if:
•I understand what email is and that I have to use it sensibly &
safely
•I can open my school email
•I can send an email
•I can reply, forward and delete an email
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