Efffective presentation - Dr Sunil Kardekar

Why make presentations?

The ‘F’ factor !!!!

Podium Panic

For some people, the thought of giving a presentation is more frightening than falling off a cliff, financial difficulties, snakes and even death.

Dealing with Podium Panic

• Audiences are forgiving• Nervousness is usually invisible• Be yourself• Practice deep breathing/ visualization

techniques• Begin in your comfort zone

Preparations…

Self esteem

If you fail to prepare,You’re prepared to fail !!

The day

• Good nights sleep• No tea /coffee• No booze • USE LOO • Empty stomach/ heavy meal • Exercise• ?Yoga• Mingle with audience• Drugs ( not the Pot)

Back up plan

•Your PC •Pen drive•Virtual drive •Rehearse •Notes

Dress for the occasion ….

Goal

Remove distractions• Mobile phones • Crying kids • Flickering lights

Introduction

• Start with a “ BANG “• Startle them • Short salutation • Opening sentence ( learn by heart)• Explain what it would be all about

Plan .

INTRODUCTIONBODY CONCLUSION

Introduction - 15%Body – 65 %Conclusion – 20%

Content or context is king !!

Mental block…..?

Take a break !• ? Every 7 minutes • Look at audience • The ‘ B’ key

Audience centric

Keep it interactive

• Audience participation • Keep them engaged

MOVE …….

• Using remote presenter• Mix & mingle with them

Eye contact

Eye Contact

• Never let them out of your sight.• Looking them in the eye makes them feel

that they are influencing what you say.• Eye contact allows the presentation to

approximate conversation—the audience feels much more involved.

Rule of KISS !!!

•Mind the timeline.

Simple

Body language

Body LanguageNO-NO’s•Lean on or grip the podium•Rock or sway in place•Stand immobile•Use a single gesture repeatedly•Examine or bite your fingernails

Body Language

NO-NO’s• Cross your arms in front of your chest• Use obviously practiced or stilted gestures• Chew gum or eat candy• Click or tap your pen, pencil or pointer

Body LanguageNO-NO’s• Lean into the microphone• Shuffle your notes unnecessarily• Tighten your tie or otherwise play with

your clothing• Crack your knuckles• Jangle change or key in your pocket

Don’t be a voice over !!

Voice• Voice Intelligibility

• Articulation• Pronunciation• Vocalized pauses• Overuse of stock

expressions• Substandard

grammar

• Voice Variability• Rate of speech• Volume• Pitch or tone• Emphasis

Text v/s visuals

Multimedia• Appropriate

animations• Consider using flash• Gives ‘ interactivity’• Entertain & not

overwhelm them • Sounds good

Clip Art ????

Humor

NEVER argue with a

member of the audience.

THE RULE

“Better to keep your mouth shut and appear ignorant than open it and remove all doubt.”

-Mark Twain

What do you think of the following slide?

Emk1 knockdown inhibits lumen formation in MDCK cells:

-RT-PCR: EMK1 is effectively knocked down in MDCK cells 24 hours after transfection with P-SUPER (control) or P-SUPER-siEMK1 plasmid; knockdown confirmed on the right with antibodies to EMK1.

- Collagen overlay assay: cells cultured 24 h on collagen I before being overlaid with additional collagen on the apical surface, analyzed 24 h later. Note the lack of lumen in EMK1-KO cultures.

- Ca switch: control or EMK1-KO cells were plated in low Ca medium 24 h upon transfection with pSUPER or pSUPER-KO. After 12 h, cultures were switched to normal medium for 24 h. Transmission EM of cells sectioned perpendicular to the substratum shows lack of microvilli in EMK1-KO cells.

Rule of six ….

• Six lines• Six words • Six bullets• Six minutes• Six columns / rows

Bullet points

Make It Big (How to Estimate)

• Look at it from 2 metres away

2 m

Readable …..

• Floor test

Visual Aids

should be on

the

speaker’s

left.

Power point add ins

• Thermometer • Yawn buster • Swiff point player

Powerpoint basics:3. Layout

If you try to cram too much into a slide, and place things too close to the sides, they can get cut off if you’re using a poor projector. In any case, the slide looks all cluttered and junky.

Powerpoint basics:4. Style

Try your best to include asimple image on every slide.

Fonts – good

• Use different size to show hierarchy

• the title font is 36-point

• the main point font is 28-point

• this font is 24-point

• Use a standard font like Arial• Use at least an 18-point font and Bold

Fonts - bad

• If you use a small font, your audience won’t be able to read what you have written

• CAPITALISE ONLY WHEN NECESSARY. IT IS DIFFICULT TO

READ AND LOOKS LIKE YOU ARE SHOUTING.

• Don’t use a complicated font

Wipe

•Right to left

Colour - good

• Use a font colour that contrasts sharply with the background

• Use colour to reinforce the logic of your structure• Use colour to emphasise a point

• But only use this occasionally

Colour - bad

• Don’t use non-contrasting font colours • Using colour for decoration is distracting and annoying• Using a different colour for each point is unnecessary

• Using a different colour for secondary points is also unnecessary

• Trying to be creative can also be bad

Background - good

• Use a simple background

• Use backgrounds that contrast with text/imagery

• Use the same background consistently throughout your presentation

Background – bad

• Avoid backgrounds that are distracting or

difficult to read from

• Always be consistent with the background

that you use

Graphs

• Use graphs rather than just charts and words• Data in graphs is easier to comprehend and

retain than raw data• Trends are easier to visualize in graph form

• Always title your graphs

Graphs

January February March AprilBlue Balls 20.4 27.4 90 20.4Red Balls 30.6 38.6 34.6 31.6

Graphs

Items Sold in First Quarter of 2002

0

10

20

30

40

50

60

70

80

90

100

January February March April

Blue Balls

Red Balls

Graphs

20.4

27.4

90

20.4

30.6

38.6

34.631.6

0

10

20

30

40

50

60

70

80

90

100

January February March April

Blue Balls

Red Balls

Speling and Gramear

• Proof your slides for:• speling mistakes• the use of of repeated words• grammatical errors you might have make

• Have someone check your presentation

Conclusion slide

• Use an effective and strong closing

• Use a conclusion slide

Conclusion

• Structure your presentation• Keep it simple (background, font, colour)• Minimal content on slides - 6/6• Avoid pointless animations• Ensure accuracy with content and equipment

Questions & Answers

“Does anyone have any questions for my answers?”

THANK YOUkardekar@yahoo.com