Invoice Tracking & Payment Processing System

Invoice Tracking SystemV 2.0

Presented by: Usman Hameed

Innovation >> Experience

>> Value >> Results 

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Invoice Management – Current Procedure

Invoice Tracking System v2.0

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Drawbacks – Current Procedure

Invoice Tracking System v2.0

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Drawbacks – Usual Procedure Invoice status is not efficiently updated No proof of document in case of document

lost / misplaced Data stored in user PC and excel sheet is

replicated many times No routine Backup Strategy No Analytical reporting

Invoice Tracking System v2.0

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Solution- Invoice Tracking System

Invoice Tracking System v2.0

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Invoice Tracking System Central repository of Complete Invoicing Scanned copy of invoice Email Intimation Web application for easy access anywhere Secured Login Detailed Reports based on

(Vendor/Invoice/Periodic) Analytical Reports Centralized Database Submit Remarks Advance Searching Backlog Data Migration and so on

Invoice Tracking System v2.0

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Proposed System - IMS

User

Scan & Index

Verified invoice Treasury

Vendor

Invoice Tracking System v2.0

Attributes – ITS Invoice Registration

Date and Time Stamp Vendor Name PO/SO/WO number Description Currency Amount

Invoice Status with Date & Time Stamp Received Sent for user verification Received verified invoice Sent for cheque processing Cheque received Cheque dispatched

Scanning Original Invoice Verified Invoice Cheque

Invoice Tracking System v2.0

Software Screen Shots

Software Screen Shots

Software Screen Shots

Software Screen Shots

Software Screen Shots

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Infrastructure

Invoice Tracking System

ITS Scan Client

ITS Web Clients

Invoice Tracking System v2.0

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Thank you for your time

Invoice Tracking System v2.0

”Simplicity can only be achievedby those who understand complexity, competitive advantage can be achieved by those who solve complex problems with simplicity.

- AL-Rehman Technologies