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SAP ECC 6.0

DEMO OF Vendor Invoice Booking

By

AAKIT Technologies Pvt. Ltd.

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Vendor Invoice Booking Flow

Book Vendor Invoice

FB60

View Vendor Ledger

FBL1N

Post Outgoing

Payment

F-53

View Vendor Ledger

FBL1N

Use of T Code FB60

Accounting of Administrative Expenses such

as Electricity Charges, Conveyance, General

Office expenses, Telephone expenses,

Stationary , Guest House expenses,

Insurance etc.

The Bills are received at accounts Dept. duly

approved by the respective Department and

the same are passed and accounted for by

using Tcode FB60.

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Book Vendor Invoice

To book Vendor Invoice

One can use the SAP Easy Access Menu or

the direct Tcode FB60

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Book Vendor Invoice

Fill in the following information:

Vendor no., Invoice dt, Posting dt.,

Amount, Business Place/ Section,

Tax code (ZU VAT 5%) and selectcalculate tax

GL Account no., Debit/ Credit,

amount.

Expense - Stationary

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Book Vendor Invoice

Go to Payment Tab and enter the

Payment term

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Book Vendor Invoice

Go to Tax Tab to view the tax

amount

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Book Vendor Invoice

Enter appropriate cost centerCost Center also select

appropriate Profitability

Segment.

Then Simulate document

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Book Vendor Invoice

View the entry and Post the

entry (Ctrl+S)

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Book Vendor Invoice

The invoice has been posted.

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View Vendor Ledger

To view Vendor Ledger

One can use the SAP Easy Access Menu or

the direct Tcode FBL1N

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View Vendor Ledger

Step 1- Enter Vendor

account and Company Code

Step 2- Select Open items

Step 3- Click execute

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View Vendor Ledger

The invoice amount is

shown as open item.

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Post Outgoing Payment

To post outgoing payment

One can use the SAP Easy Access Menu or

the direct Tcode F-53

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Post Outgoing Payment

Enter the following details-

Header-Document Date,

Posting Date, Reference

Bank data Account, amount,

value date

Open item selection- Account

(Vendor a/c),

Then select Process open

items.

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Post Outgoing Payment

There are 2 open items in the

Vendors account, however, in the

instant case only 1 item is being

cleared.

The amount entered and assigned

do not match.

Now select all

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Post Outgoing Payment

Click Deactivate

items

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Post Outgoing Payment

After Deselecting all

items, the amount

assigned becomes 0

(Zero).

Now double click on the

amount to be paid.

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Post Outgoing Payment

Upon item selection,

Amount entered and

assigned match.

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Post Outgoing Payment

Simulate the

document

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Post Outgoing Payment

View the Accounting Entry

and Post the payment (or

Press Ctrl+S)

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Post Outgoing Payment

The payment document has been

posted.

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View Vendor Ledger

Step 1- Enter Vendor

account and Company Code

Step 2- Select All items.

Step 3- Click execute

Tcode-FBL1N

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View Vendor Ledger

The invoice has been

cleared.

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THANK YOU